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Practices & Procedures

Our Customers and Their Work

Use of the New Media Center (NMC) is limited to Princeton University students, staff, and faculty who are doing work associated with the academic mission of Princeton University.

  • For students, this includes doing work in support of courses, independent studies, junior and senior theses, or dissertations.
  • For faculty, this includes work associated with their teaching or research.
  • For staff, this includes work associated with their employment at Princeton.

Projects undertaken by Princeton students, staff, or faculty for the benefit of community service organizations or charities may use the New Media Center with the approval of the NMC Manager Paula Brett.

Under no circumstances may the New Media Center be used by Princeton students, staff, or faculty to generate additional income for themselves, nor may independent consultants working for hire by University departments use the New Media Center to perform any aspect of their work.

The New Media Center limits service and/or the use of NMC equipment only to members of the Princeton University community who are working on projects that are related to academic work and/or related to the mission of Princeton University.

Color Printing

All color printing is charged on a per page basis as detailed on our Media Prices page. There is no reduction in price for customers who supply their own paper (we are charging for the ink, not the paper). Due to the danger of unsuitable transparency material melting and permanently damaging the printer, we do not allow our customers to supply their own transparencies.

All non-academic uses of the New Media Center color laser printer are subject to approval by the manager or full-time staff member on duty, and may be denied if they interfere with course-related faculty or student printing. The New Media Center’s color printers are not to be used as color duplicating machines.

Due to the inherent differences between the RGB and CMYK color spaces and different characteristics of computer monitors, we cannot guarantee the colors that print will match the colors you see on your screen. Please print a test page before sending multiple pages to the printer.

The New Media Center cannot accept cash for color printing and media sales; all such sales must be paid by check or billed to a departmental or student account.

DVD-R/CD-R Duplicator

The NMC provides a DVD/CD duplicator with the intent of helping visitors produce copies of their original projects quickly and easily. The DVD/CD Duplicators use is restricted to protect both fair access and copyrighted material. The number of sessions is limited to one DVD session (5 DVDS) or two CD sessions (10 CDs), per visitor per day. No commercially copyrighted discs may be duplicated.

The New Media Center adds a duplication session session surcharge that is only incurred if the customer drops off the DVDs or CDs and asks the NMC staff to duplicate them for him or her (drop-off service).

If blank media fails during the duplication process, and the customer has supplied the media, the NMC cannot be held responsible for replacing the damaged media. If blank media fails during the duplication process, and the NMC has supplied the media, the NMC will replace the damaged media.


All software installed on New Media Center computers is licensed for use on New Media Center workstations only. This software may not be copied to disk or otherwise transferred and installed to personal computers.

Software may not be installed by customers on NMC workstations (either by downloading or from external media). If you would like to use a particular software package that is not available on NMC machines, please ask an NMC staff member, who will consult an NMC manager to determine whether it is possible to accomodate your request. Installation of peer-to-peer (P2P) sharing programs such as KaZaA, Utorrent or Morpheus is expressly forbidden.

Accomodating Customer Devices

We can accomodate most external Firewire devices such as DV cameras and Firewire hard drives. We have also set aside an ethernet port and power outlet for laptop use. Please call ahead at 609-258-6073 to ensure we can meet your needs.

Personal Items and Equipment Left in New Media Center

The New Media Center and its staff cannot assume responsibility for personal items or equipment left behind or stored in the lab. Customers should be advised that if they choose to store any personal equipment in the lab, they do so at their own risk.

Preserving Fair Access to All Customers

In order to ensure fair access of New Media Center facilities to our customers, we reserve the right to limit use of any specific machine to two hours per day per person.

Customers more than 15 minutes late for an equipment-use appointment forfeit the use of that machine to others waiting at the New Media Center. NMC staff will attempt to schedule customers who have lost their reservation on another machine.

Due to the potential of new media projects to occupy vast amounts of hard drive space, we request that our customers erase their project files from our hard drives promptly when their work is completed. Files left on the desktop will removed immediately. We reserve the right to erase customer files older than 14 days on our hard drives without warning if they interfere with the operation of our equipment or our ability to serve other customers. If your situation requires an exception to this policy, please contact the Manager Paula Brett at or 609-258-6009.

New Media Center staff cannot be held responsible for lost customer files on New Media Center hard drives. Before departing the New Media Center, customers are advised to back up their project files to optical media, a networked storage device, or portable hard drive.

In case of a university closing (due to weather or other emergency), the NMC will be open only as our student staff are available and can safely get to the center. The front page of the NMC website will be updated with information if we are closed.

New Media Center Security Camera

The New Media Center employs a web-based video surveillance network camera to monitor activity within the New Media Center lab for the purpose of security.

The purpose of video monitoring of the New Media Center is to deter theft or destruction of New Media Center equipment, to deter installation of malicious and/or unauthorized software on New Media Center workstations, and to monitor activity within and/or unauthorized entry into the New Media Center after normal operating hours.

Footage from the security camera is continuously streamed 24 hours a day, 7 days a week to a private, password-protected web site via an integrated web server. At present, no footage is archived. However, screen shot captures of security camera footage may be taken by New Media Center staff for use as evidence in disciplinary proceedings.

Information obtained through video monitoring will be used exclusively for security, disciplinary, New Media Center policy enforcement, and/or law enforcement purposes. Information obtained through video monitoring will only be released when authorized by the Department of Public Safety in accordance with the procedures established in this policy.

Security camera screen shots and/or printouts of security camera screen shots may be stored for a period not to exceed 30 days and will then be erased or destroyed, unless retained as part of a criminal investigation or court proceedings (criminal or civil), or other bona fide use as approved by the Department of Public Safety.

Access to video monitoring footage is limited only to select New Media Center staff. Video monitoring of the New Media Center will be conducted in a professional, ethical, and legal manner. Camera operators will receive a copy of this policy and must provide acknowledgment that they have read and understand its contents.

Video monitoring of the New Media Center will be conducted in a manner consistent with all existing University policies, including the University’s non-discrimination policy, its sexual harassment policy, and other relevant policies. Camera operators will not monitor individuals based on characteristics of race, gender, ethnicity, sexual orientation, disability, or other classifications protected by the University’s non-discrimination policy.

Video monitoring of the New Media Center is limited to uses that do not violate the standard of a “reasonable expectation to privacy” as defined by law.

Information obtained in violation of this policy may not be used in a disciplinary proceeding against a member of the University faculty, staff, or student body.