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Room Use & Scheduling Policies
To submit a reservation request, please complete the Online Reservation Request Form.

Please Note: If you encounter any issues with your space at the time of reservation, please see the 701 Carnegie Center Receptionist on the first floor, who will contact the appropriate person to resolve the problem as quickly as possible.

General Use Policies

1. All facilities of the University are governed by University regulations, including 701 Carnegie Center. Use of the facilities is limited to University faculty, staff, alumni, students, University affiliated organizations and their guests.

2. Conduct in all campus facilities is expected to conform to the University-Wide Conduct Regulations as stated in the Princeton University Rights, Rules and Responsibilities Handbook. All persons using the campus facilities, including guests, are expected to conduct themselves in accordance with these norms of behavior.

3. All events scheduled must be conducted in the manner stipulated in the confirmation. No changes or additions can be made in this contract unless confirmed in writing by the Event and Facility Manager and/or the University Scheduling Office.

4. Individual organizations will not be permitted to make additional reservations until past debts are paid.

5. No animals, with the exception of documented service dogs, are allowed in 701 Carnegie Center.

6. All events and/or activities must be sponsored by an authorized Princeton department or organization.

7. 701 Carnegie Center is a non-smoking facility. Smoking is prohibited in all areas of the building and within 50 feet of any exterior door, by New Jersey State law. Smoking is permitted in the seating area on the northeast side of the building and on the southeast side of the building adjacent to the patio.

8. Neither Princeton University nor Boston Properties assume any liability for articles lost, stolen or misplaced at 701 Carnegie Center. Lost and Found for the building is located in Room 146.

Event Requests

1. The first floor public event spaces at 701 Carnegie Center are available for reservation, by University organizations outside of the building occupants, effective September 1, 2010.

2. Princeton University employees and students seeking to reserve space at 701 Carnegie Center for university business may submit a request online via the Online Reservation Request Form.

3. Space reservation requests for 701 Carnegie Center will be accepted from recognized campus organizations for an event date(s) that falls within a three-month window from the date of the request submission. Requests outside of the three-month window will be returned to the requestor.

4. A Princeton University account number is required when a space reservation request is made. The account number serves as a damage deposit, even for events that accrue no additional fees or charges. Billable charges will be clearly defined and communicated via event confirmation prior to the event date.

5. Cancellation notification of a space reservation must be received, in writing, by the University Scheduling Office a minimum of two calendar days prior to the event date.

6. Confirmed space reservations cancelled less than two days before an event are subject to a $50 late cancellation fee to cover the cost of labor, if the room has already been set for the event.

Food Service

1. Food and beverage services are available exclusively from Restaurant Associates, effective for new reservations beginning October 24, 2011. Policy recommended and supported by OIT and Finance & Treasury. Requests to use outside food service providers for events occurring in the 701 Carnegie Center, may be granted if the food item of choice is not provided by Restaurant Associates. These requests should be discussed with the Events and Facility Manager. Finance & Treasury and OIT requests will be forwarded to the appropriate departmental contact for review. Non-University food vendors are permitted in the first floor public events spaces provided they have met University and Boston Properties insurance requirements. The University Scheduling Office can provide a list of authorized non-University caterers upon request.

2. Any group submitting a request to reserve public space at 701 Carnegie for a public event, including information tables and fundraisers, with the intent to serve food not prepared by Restaurant Associates, must follow guidelines for temporary food service on campus and secure a temporary food establishment license. Recognized student groups submitting an application for a temporary food establishment license may be exempt from paying a license fee. Contact the University Sanitarian for licensing, regulatory and general safety requirements. For additional information, refer to the Environmental Health and Safety website or the Office of Risk Management website.

3. The University restricts the use of alcoholic beverages in campus facilities.

  • All persons who consume alcoholic beverages are responsible for complying with University regulations and NJ State statutes regarding consumption and sale of alcoholic beverages.
  • Appropriate supervision is required at all events where alcohol is to be served.
  • A Public Safety officer or officers may be required at events where alcohol is served. Determination of this requirement is at the sole discretion of the Event and Facility Manager on behalf of University Scheduling and University Services.

Parking

1. Visitors to 701 Carnegie Center may park in designated visitor spaces in Lot 40 or take the TigerTransit campus shuttle to the facility. Guests needing additional parking arrangements should contact the Transportation and Parking Office.
Handicap parking is available at 701 Carnegie Center, near the front entrance of the building. Valid University and New Jersey state permits are required.

2. Transportation and Parking Services enforcement officers patrol Lot 40 at 701 Carnegie Center. Certain parking spaces are designated for visitors, fuel-efficient vehicles, van/bus pools and compact cars. Vehicles parked illegally in a designated space may be ticketed.

Event Fees

Space reservation requests must be submitted by an individual authorized to make financial contracts on behalf of the requesting organization. A valid account number is required for all reservations whether charges/fees are incurred or not.

Labor Fee – the organization reserving a space at 701 Carnegie Center is responsible for labor charges to setup and takedown furniture and equipment in the space. Overtime labor may be required, if the event requires staff to open the building before normal operating hours or provide service for an event after the building closes.

  • The current labor fee is $26.00/hour
  • The current overtime labor fee is $39.00/hour
    All fees are subject to change.

Space Fee – there is no space use fee required for the first floor public event space at 701 Carnegie Center during established event hours for the building (8am-10pm M-F, excluding University holidays). Overtime space fees may be required, if the event start and/or event time falls outside the established building event hours.

  • No space fee within established building event hours
  • Overtime space fee is $150.00/hour. Fee applies to the building only, not individual spaces
    All fees are subject to change.

Furniture and Equipment – 701 Carnegie Center provides use of in-house furniture and AV equipment at no additional cost to organizations reserving space in the building. Building Services and/or approved outside vendors may be contracted to provide equipment for any event occurring at 701 Carnegie Center. All charges and fees incurred for contracting Building Services or outside vendors for event equipment are billed directly to the requesting organization.

  • No fee for use of 701 Carnegie in-house furniture and AV equipment
  • Building Services and outside vendor charges will vary by request
    All fees are subject to change.

HVAC – The 701 Carnegie Center facility is climate controlled during standard business hours from 8am-6pm weekdays. Events occurring after 6pm requiring heating or cooling of the space will incur an HVAC fee, for each hour or partial hour, that climate control is needed. There is no HVAC fee for events occurring fully or in part during standard business hours.

  • No HVAC fee charged for an event occurring fully within standard business hours
  • HVAC fee is $75.00/hour for each full or partial hour after 6pm weekdays
    All fees are subject to change.

Cleaning Services – As a leased facility, janitorial services for 701 Carnegie Center are provided by Boston Properties, not Princeton Building Services. The 701 Carnegie public events spaces are regularly maintained by the janitorial staff. However, events generating excessive refuse and/or requiring extraordinary cleaning efforts may incur additional fees to restore the space to an acceptable state. Similarly, charges may be applied for post-event cleanup occurring outside standard event hours (8am-10pm M-F). All incurred cleaning charges and fees are the responsibility of the requesting organization.

  • No cleaning fees charged for event occurring fully within standard event hours (including post-event cleanup)
  • No cleaning fees charged for reasonable room usage and trash generation
  • Excessive and/or overtime cleaning fee will be $112.50 per hr, plus tax and fees
    All fees are subject to change.
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