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Users and Groups

This section deals with functions found in the Control Panel area labeled "Users and Groups," as well as with a Course Tool called "Manage Users."

Users(Viewing, Adding, Removing, Changing Roles, Printing)
Groups (Creating, Modifying, Adding Users)

Control Panel: Users and Groups


Users

There are two areas of the Control Panel for managing users. One is the native-to-Blackboard area, Users,  found under the Users and Groups section. The other is an add-on application, Manage Users, found under the Course Tools section. The latter is a far more powerful and effective. In fact, there is really no reason to ever use the native-to-Blackboard area, Users, though it is offered as an alternative below, for some tasks.

How do I see my course roster?

The easiest way to do this is to click the chevron beside Course Tools in the Control Panel to open the contextual menu, then click Manage Users > List Modify Users.  This will bring up all list of all users in your course site, including instructors and staff, as well as students who have dropped or who have been made unavailable to the site. 

To see a list of only currently enrolled users, click the chevron beside Course Tools in the Control Panel to open the contextual menu, then click Manage Users > List Modify Users. Now click Filter (top right), select "Only users who can currently access this course" from the Show box (top left) and click the Go button.

Alternately, to see a list of only currently enrolled users, click the chevron beside Users and Groups in the Control Panel to open the contextual menu and select Users.  Here you can either search for individual users by username, first name, last name, or email address, or you can bring up the list of currently enrolled users by selecting Not Blank from the second dropdown list (see image below) and click the Go button.

how to search users

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How do I add a users to my Blackboard site?

Following are instructions for adding various types of users.

Official Instructors and AIs
This should be done through the PeopleSoft Course Update Process (PS CUP) by the person in each department or program charged with updating courses through PS. Please remember that the way AIs are added to the PS CUP changed starting with the fall of 2008. You should bring classes in as Schedule Only = Y, which will just bring in the scheduling information.  This is the most efficient way to make changes to your instructor fields and assign AIs to all of your sections.  Using Schedule Only = Y, you can then Post the changes directly back to the Schedule of Classes, bypassing any approval process.  This does only work for the fields on that second Schedule CUP tab, but it is definitely the fastest way to get those types of changes back to Blackboard.

Un-official Assistants and Staff
If you are a course Instructor, Instructional Staff, or Course Builder, you can add staff who are not eligible for enrollment through PeopleSoft to your Blackboard site as Course Builders.* Click the chevron beside Course Tools in the Control Panel to open the contextual menu, then click Manage Users > Add Users by Role. In the Add User by Role page that appears, enter all the Net ID's, separated by commas, of the people you want to add as Course Builders, select the role from the dropdown box, and Submit.

*The ability to add users as Instructors and Instructional Staff has been removed because those roles give the user access to FERPA-protected information, and we found that in some cases people were injudiciously being assigned such roles, for lack of understanding of the potential issues. 

Departmental and Program Staff
Enrollment of staff is not automated, nor does it carry over from previous semesters. PS CUP Administrators can use the Department Staff Enrollment Tool  to add users who need to be in all of the department's courses as Instructional Staff or Course Builders.  If you are a CUP Administrator and do not have access to this tool, let us know at blackboard@princeton.edu.   For those who only need to be in certain individual courses, please send e-mail to us, as well.  

Once you are Instructional Staff or Course Builder in a site, you can add other staff to it, but only as Course Builders. Click the chevron beside Course Tools in the Control Panel to open the contextual menu, then click Manage Users > Add Users by Role. In the Add User by Role page that appears, enter all the Net ID's, separated by commas, of the people you want to add as Course Builders.  If you need to add someone in the role of Instructional Staff, please send e-mail to blackboard@princeton.edu with their NetID and an explanation.  Keep in mind that Course Builders can submit book lists.

For specific individual course access, either have the department's course administrator or the instructor enroll you using the instructions directly above, or send a request to blackboard@princeton.edu.

Graduate and undergraduate students
Graduate and undergraduate student enrollment is automated through the registrar's office. When a student add/drops a course the changes are picked up by Blackboard in a timely manner.

Graduate students who wish to access your Blackboard site during their "shopping period" should use SCORE to enroll in the course. Graduate students are allowed to add and drop courses during the "shopping period" via SCORE at no charge.

Princeton Theological Seminary Students and high school students: Click this text for more information.

Community auditors: Community auditors are added automatically by the Community Auditor Office. Click this text for more information.

Special Students : To add special students, such as unofficial auditors, please send the person's full name and email address, along with the ID of the course, to blackboard@princeton.edu.

Users in Organizations: Leaders may control user access through the My Organizations Plus module found under the Organizations tab. In the section of the module labeled Organizations you are leading, click [Edit Users]. For further instructions on using the tool, click the Help link in the tool bar on the page that comes up.

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How do I remove a user from a Blackboard site?

COURSE SITES:

When a student drops a course, once the change has been processed, the Blackboard course roster is updated automatically.  Likewise, Instructors and AIs who were added through the Registrar's processes will also be removed automatically.

To remove users whose enrollment is not controlled through the Registrar' s processes, please send e-mail to blackboard@princeton.edu.

ORGANIZATION SITES:

Leaders may control user access through the My Organizations Plus module found under the Organizations tab. In the section of the module labeled Organizations you are leading, click [Edit Users]. For further instructions on using the tool, click the Help link in the tool bar on the page that comes up.

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How do I change a user's role in a course?

Please contact  blackboard@princeton.edu.

Click here to learn more about Blackboard course roles.

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How do I print my course roster?

Click the chevron beside Course Tools in the Control Panel to open the contextual menu, then click Manage Users > List Modify Users. In the top right, click the Print List button. You will be presented with a range of options as to how you can have your roster formatted, such as limiting to users who can currently access the course, limiting the roles, defining the fields to display, adding check boxes and signature fields, and even adding text at the top. After defining your choices, click Submit to generate a page designed to be printed from your web browser.

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Groups

Group Management New Summer 2014

Quick Hit Video

Complete Group Instructions

Group Viewer

Getting Started with Groups(a pdf quick guide)

Advisory:  When creating groups, if you do not uncheck the box Allow Personalization  under section 3, Module Personalization Settings, students will be able to change the way the name of the group as it displays in the header of the group page, not just for themselves, but for others in the group.  It will not, however, change the name of the group in the menu panel where one's groups are listed.

What is a Group?

Blackboard Groups are defined subsets of students for the purpose of collaboration and targeted communication. Groups can be created manually, individually or in sets. They are also created automatically if the course is set up in PeopleSoft to allow for section enrollment.

Manually created Groups can be designated as Self-Enroll, allowing students to add themselves to a Group, or Manual Enroll, having the Instructor assign students to a Group.

Once created, each Group has its own space in the Course to work together. The Instructor can allow individual Group members to personalize their Group space with personal modules such as My Calendar and What's New. The Instructor can equip the space with an assortment of tools to assist students collaborate. Tools that can be made available to a Group include:

  • Blogs: Users within the Group can post to the Blog and add comments.
  • Collaboration: Users within the Group can create and attend Chat sessions and Virtual Classroom sessions.
  • Discussion Board: Users within the Group can create and manager their own Forums.
  • Email: Users within the Group can email individual members or the entire Group.
  • File Exchange: Users within the Group and the Instructor can upload files to the Group space and organize them through the creation of folders.
  • Journals: Users within the Group can be assigned a private Journal that allows private communication between the Instructor and the User.
  • Tasks: Users within the Group can create Tasks that are distributed to all Group members.

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What are Groups used for?

Collaboration through social interaction allows students to share their personal experiences and understand those of others. Working with peers as a group enhances student motivation by increasing their personal involvement in the learning process. A Group area and Group tools provide the platform for this social interaction to take place.

The Group area provides students with a forum to meet and connect with their peers, which they may not have in a large course environment or through distance education. The Group tools allow students to communicate and collaborate effectively. The customizable space provides students with a sense of ownership within the course. The new Group tools provide instructors with more insight into individual student participation within group activities. These features will aid in creating problem-based learning exercises as well as developing constructivist learning environments.

The Group creation options are great time savers, allowing instructors to easily create and enroll students into any number of groups at one time. Instructors also can empower students to create their own groups so that they can take advantage of the robust group tools available in the absence of instructor participation or if they wish to create their own study groups.

Instructors can create any number of groups at once and provide default settings and description for each group. Students can then be automatically enrolled in those groups, manually enrolled at a later date, or asked to sign-up up for a group themselves. These groups then can be managed collectively or individually.

Group Members can access a customizable Group area where they will communicate and collaborate with their group members using the group tools available on the page. Group assignments and notifications will be listed within the modules provided, and group material can be saved and authored collectively from this location. The Group area provides a one stop shop for group work.

Group Tools: Group members can create their own Discussion Board forums that allow them to conduct ongoing conversations. Group members are able to Blog thoughts and ideas for the rest of the course to comment on or add Journal entries for private reflection within the group. Group members can create Tasks to track the progress of their deliverables. These tasks can be conducted and completed by any of the members in the group.

Students can create their own groups in the absence of instructor participation to take advantage of the robust group communication and collaboration tools provided. Students can provide a description of the group and limit the number of students able to enroll in the group. Instructors always have the option of modifying or restricting access to student-created groups.

Where do Groups appear?
All Group areas can be accessed from the Tools area in the Course Menu. Each group in which the student is enrolled will be listed.

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How can I see and download a list of all my students identifying their Blackboard group affiliations?

Click the Group Viewer link in the Control Panel to access a sortable table that is initially sorted by group, but can also be sorted (via clicking the column headings) by Last Name, First Name, User ID, Student Number. Use the Show All button (bottom right) to make sure your entire roster is visible.

You can also print, as well as download the list as a  .csv file using the buttons on the bottom left.

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What is the difference between a Group and a Group Set?
A group is a collection of students. A group set is a collection of groups. Originally all of the groups within the Group set will contain the same default settings and description. Groups within a group set can then be managed in bulk or modified individually to customize the settings or description for a specific group.

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How do I create a Group?

Groups for courses with sections defined in PeopleSoft (e.g., precepts, labs, classes) are created automatically.

To manually create a Group, click the chevron beside Users and Groups in the Control Panel to open the contextual menu and select Groups.

To create a single Group, open the contextual menu in the Create Single Group button, the select either Self-Enroll or Manual Enroll.

To create a Group Set, open the contextual menu in the Create Group Set button, the select either Self-Enroll, Manual Enroll, or Random Enroll.

video fileCreating Single Groups and Adding Users  (video)

Self-Enroll, Single Group:

Self-Enrollment Groups allow students to join the Group themselves, either by open enrollment or by adding their name to a sign-up sheet that can limit the number of people allowed to join the Group.

Group Information

Enter a Name for the Self-Enrollment Group. Be sure the name is descriptive so that users will understand the nature of the Group.

Use the Text Box to enter a Description of the Self-Enrollment Group and any instructions for participating in the Group. This information is optional, but can help users understand expectations and any associated goals and tasks.

Make the Group Available by selecting Yes. To create a Sign-up Sheet for the group that limits enrollment select Sign-up Sheet Only and fill in the Sign-up Options.

Sign-up Options

Enter a Name for the Sign-up Sheet. Be sure the name is descriptive so that users will understand the nature of the Sign-up Sheet.

Use the Text Box to enter a Description of the Sign-up Sheet and any instructions for signing up. This information is optional, but can help users understand expectations and any limitations to signing up.

Enter the Maximum Number of Members for the Group. Once this number has been reached, other users will not be able to join the Group.

Allow users to see the others who have already signed up by selecting Show Members.

Allow users to access the Sign-up Sheet from the Groups Area page by selecting Allow Students to Sign-up from the Groups Area.

Tool Availability

Select which Tools will be available to members of the Group. Tools that can be made available to a Group include:

  • Blogs: Users within the Group can post to the Blog and add comments.
  • Collaboration: Users within the Group can create and attend Chat sessions and Virtual Classroom sessions.
  • Discussion Board: Users within the Group can create and manager their own Forums.
  • Email: Users within the Group can email individual members or the entire Group.
  • File Exchange: Users within the Group and the Instructor can upload files to the Group space and organize them through the creation of folders.
  • Journals: Users within the Group can be assigned a private Journal that allows private communication between the Instructor and the User.
  • Tasks: Users within the Group can create Tasks that are distributed to all Group members.

Module Personalization Setting

Selecting Allow Personalization permits individuals in the Group to customize the Group space by adding personal modules such as What's New Alerts or Dictionary.

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Manual Enroll, Single Group

Group Information

Enter a Name for the Group. Be sure the name is descriptive so that users will understand the nature of the Group.

Use the Text Box to enter a Description of the Group and any instructions for users participating in the Group. This information is optional, but can help users understand expectations and any associated goals and tasks.

Make the Group Available by selecting Yes.

Tool Availability

Select which Tools will be available to members of the Group. Tools that can be made available to a Group include:

  • Blogs: Users within the Group can post to the Blog and add comments.
  • Collaboration: Users within the Group can create and attend Chat sessions and Virtual Classroom sessions.
  • Discussion Board: Users within the Group can create and manager their own Forums.
  • Email: Users within the Group can email individual members or the entire Group.
  • File Exchange: Users within the Group and the Instructor can upload files to the Group space and organize them through the creation of folders.
  • Journals: Users within the Group can be assigned a private Journal that allows private communication between the Instructor and the User.
  • Tasks: Users within the Group can create Tasks that are distributed to all Group members.

Module Personalization Setting

Selecting Allow Personalization permits individuals in the Group to customize the Group space by adding personal modules such as What's New, Alerts, and the Dictionary.

Membership

Enroll users in the Group by selecting them from the list of Available Members and moving them to the list of Enrolled Members.

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Self-Enroll, Group Set

Self-Enrollment Groups allow students to join the Group themselves, either by open enrollment or by adding their name to a sign-up sheet that can limit the number of people allowed to join the Group.

Group Information

Enter a Name for the Self-Enrollment Group. Be sure the name is descriptive so that users will understand the nature of the Group.

Use the Text Box to enter a Description of the Self-Enrollment Group and any instructions for participating in the Group. This information is optional, but can help users understand expectations and any associated goals and tasks.

Make the Group Available by selecting Yes. To create a Sign-up Sheet for the group that limits enrollment select Sign-up Sheet Only and fill in the Sign-up Options below.

Sign-up Options

Enter a Name for the Sign-up Sheet. Be sure the name is descriptive so that users will understand the nature of the Sign-up Sheet.

Use the Text Box to enter a Description of the Sign-up Sheet and any instructions for signing up. This information is optional, but can help users understand expectations and any limitations to signing up.

Enter the Maximum Number of Members for the Group. Once this number has been reached, other users will not be able to join the Group.

Allow users to see the others who have already signed up by selecting Show Members.

Allow users to access the Sign-up Sheet from the Groups Area page by selecting Allow Students to Sign-up from the Groups Area.

Tool Availability

Select which Tools will be available to members of the Group. Tools that can be made available to a Group include:

  • Blogs: Users within the Group can post to the Blog and add comments.
  • Collaboration: Users within the Group can create and attend Chat sessions and Virtual Classroom sessions.
  • Discussion Board: Users within the Group can create and manager their own Forums.
  • Email: Users within the Group can email individual members or the entire Group.
  • File Exchange: Users within the Group and the Instructor can upload files to the Group space and organize them through the creation of folders.
  • Journals: Users within the Group can be assigned a private Journal that allows private communication between the Instructor and the User.
  • Tasks: Users within the Group can create Tasks that are distributed to all Group members.

Module Personalization Setting

Selecting Allow Personalization permits individuals in the Group to customize the Group space by adding personal modules such as What's New Alerts or Dictionary.

Group Set Options

Enter the number of Self-Enrollment Groups to create.

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Manual Enroll, Group Set

Create a set of Groups and add users to a Group in the set.

Group Information

Enter a Name for the Group Set. Be sure the name is descriptive so that users will understand the nature of the Group.

Use the Text Box to enter a Description of the Group and any instructions for participating in the Group. This information is optional, but can help users understand expectations and any associated goals and tasks.

Make the Group Available by selecting Yes.

Tool Availability

Select which Tools will be available to members of the Group. Tools that can be made available to a Group include:

  • Blogs: Users within the Group can post to the Blog and add comments.
  • Collaboration: Users within the Group can create and attend Chat sessions and Virtual Classroom sessions.
  • Discussion Board: Users within the Group can create and manager their own Forums.
  • Email: Users within the Group can email individual members or the entire Group.
  • File Exchange: Users within the Group and the Instructor can upload files to the Group space and organize them through the creation of folders.
  • Journals: Users within the Group can be assigned a private Journal that allows private communication between the Instructor and the User.
  • Tasks: Users within the Group can create Tasks that are distributed to all Group members.

Module Personalization Setting

Selecting Allow Personalization permits individuals in the Group to customize the Group space by adding personal modules such as What's New, Alerts or Dictionary.

Group Set Options

Enter the number of Groups to create.

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Random Enroll, Group Set

Random Enrollment Groups distribute membership into Groups based on the desired number of students per group, or the desired number of Groups. For example, if there are 24 students enrolled in a Course, and the Instructor wanted four students per group, the system would create six Groups. If the Instructor wanted four groups, the system would randomly enroll six students per Group.

Group Information

Enter a Name for the  Random Enrollment Group. Be sure the name is descriptive so that users will understand the nature of the Group.

Use the Text Box to enter a Description of the  Random Enrollment Group and any instructions for participating in the Group. This information is optional, but can help users understand expectations and any associated goals and tasks.

Make the Group Available by selecting Yes.

Tool Availability

Select which Tools will be available to members of the Group. Tools that can be made available to a Group include:

  • Blogs: Users within the Group can post to the Blog and add comments.
  • Collaboration: Users within the Group can create and attend Chat sessions and Virtual Classroom sessions.
  • Discussion Board: Users within the Group can create and manager their own Forums.
  • Email: Users within the Group can email individual members or the entire Group.
  • File Exchange: Users within the Group and the Instructor can upload files to the Group space and organize them through the creation of folders.
  • Journals: Users within the Group can be assigned a private Journal that allows private communication between the Instructor and the User.
  • Tasks: Users within the Group can create Tasks that are distributed to all Group members.

Module Personalization Setting

Selecting Allow Personalization permits individuals in the Group to customize the Group space by adding personal modules such as What's New Alerts or Dictionary.

Membership

Determine the number of Groups to create by entering the Number of Students per Group or the Number of Groups to create. Only students who are enrolled in the Course at the time the Random Enrollment Group Set is created will be placed in a Group.

Determine how to distribute the enrollment of students into Groups when the numbers of students or the number of Groups do not divide evenly among the total number of students. For example, if there are 26 students enrolled in a Course and the Number of Students per Group is set at four, the system will create six Groups with two remaining students. The remaining students can be distributed among the groups, so some groups will have more than the set number of members, be put into their own group, so an extra group will be created, or the Instructor can manually add them to a Group or Groups.

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How can students collectively author and submit an assignment?
If a group member saves a file to the File Exchange tool within their group area, each of the members will have access to that file. The students then can use the communication tools to collaborate. The file then can be updated by any member of the group until it is complete. A group member then can attach the file to an Assignment that has been set up for group submissions. The submission will be associated automatically with each member of the group.

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User Manual  Select 9.1 SP14 from the Table of Contents, then select your role (Instructor or Student)

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