Rules for Using Bobst Facilities
We welcome you to the Bobst Center for Peace and Justice. This is a wonderful place to schedule your event, and we know that you will enjoy your time here. However, we do have some rules for usage of the Center:
1. All tables and chairs that are needed for dining purposes are to be ordered through Building Services. The conference table and chairs in the East room are not to be used for dining. This furniture is of high quality and was purchased to be used as a meeting table. Conference tables must be removed from East room and stored in the first floor stairwell or placed off to the side of room 101. Conference table chairs may be placed around the fireplace or the perimeter of the room for seating purposes.
2. Any spills on carpets, floors, etc. or damage to any of the furniture are the responsibility of the department that is hosting the event.
3. When using the East room (101), please do not use the third floor or any other section of second floor of Bobst. This space is occupied by other departments.
4. Because the building’s function is to provide office space, those who wish to use the first floor space during the day should expect minor interruptions as faculty, students and staff move in and out. Please do not interfere with access to office space.
5. If the event is social, the sponsor is responsible for adhering to all applicable University rules regarding the use of alcohol. Any damage to building or furnishings is the responsibility of the individual hosting the event.
6. The fireplace in the East room may be used during your event. The fireplace is gas and must be turned off when at the completion of your event. If you wish to use the fireplace during your event or if you have questions regarding the operation of the fireplace, please contact the program manager.
NOTE: The fireplace area must be clear of all flammable objects at all times.
7. The use of candles or equipment that poses a fire risk is prohibited. No tape may be applied to walls.
8. Someone must remain at the event until the conclusion of the event. This person is responsible for:
- Monitoring the event and making certain that all is in order during the event.
- Making sure the East room, West room and kitchen are clean and furniture is returned to its original place before leaving the building.
- Arranging for the pick-up of any catering items or additional tables and chairs that may have been used. If event is on a weekend, pick-up must be scheduled for early Monday morning.
- Placing all garbage in secure bags.
9. Please state the dates and times (start/end) of your event. The program manager will make the necessary arrangements for the building to be accessable and also for the heating/air to remain at weekday temperatures (heating/air is turned down evenings and weekends). Bobst is on a computer lock system and Public Safety must be notified to arrange for the proper 'unlock and lock-up' times of the building for your event and security reasons.
If the event is a weekend or evening event and you have problems with security issues and/or the heating or cooling of the building, please contact Public Safety at 258-3134. There is a campus phone located on the lower level of Bobst by the elevator.
Note: If you neglect to notify the program manager about your schedule and needs in advance for an off-hours event, you may not be able to contact someone on short-notice for the weekend or the evening that your event takes place.
10. Any questions or comments that you may have should be directed to the program manager.
Note: The West Room (105) is the large conference room to the right upon entering the building. This room is controlled by the Office of the Registrar. If you would like to reserve this room along with the East Room, you must contact University Scheduling office at http://www.princeton.edu/uscheduling/schedwho.html and click on Meeting and Event Facilities.
Download .pdf version of the rules.