All Chemistry grant proposals are to be submitted through the Department of Chemistry Grants Manager to Princeton’s Office of Research and Project Administration (ORPA).
The Grants Manager will assist with Proposal Development. Please take note of the deadline for the submission of your proposal and allow time for proper review by the Department of Chemistry and ORPA. A full 5 working days of lead time is required for institutional review and additional 3-5 working days should be allowed for review and processing by the Chemistry Grants Manager. All proposals must be submitted to ORPA through the University's grant database (COEUS) to obtain approval for the submission.
In order to adhere to the above timeline, please forward the deadline and funding announcement, along with the desired start and end dates for the project, to the Grants Manager as soon as you decide to submit a proposal. This will allow for a thorough review of the proposal requirements. Particular attention should be paid to requirements addressing allowable/unallowable expenditures, page limits, earliest start dates, font requirements and margin size. It is important to make sure bio-sketches and current and pending support are updated to include the most up to date information, as required by the sponsor.
The Grants Manager will also assist with Budget Development based on the project needs. To begin developing the budget, provide the Grants Manager with details on the total dollar amount you are expecting to apply for, as well as information on the project’s specific needs. Below is a series of questions that can assist in determining what line items are typically included in a proposal budget. Cost sharing is not permitted without approval from the Dean of Faculty, unless it is required by the proposal. A brief budget justification should be prepared to explain all expenditures in the budget. Please note that Princeton University fully supports the academic year salaries of Professors, Associate Professors, and Assistant Professors, but makes no specific commitment of academic year time or salary to a particular research project. It is only allowable to commit summer effort and hence charge summer salary (up to 2.5 months) to sponsored grants taking into consideration certain sponsor restrictions, such as the National Science Foundation (NSF) policy that allows no more than two months of regular salary to any one Principal Investigator in any one year and the National Institutes of Health (NIH) salary cap. For reference, see the NIH FY2012 Salary Cap Table.
- Will I be committing effort and thus budgeting Principal Investigator (PI) summer salary?
- How many postdoctoral researchers would I like to budget and at what level of experience?
- What graduate student support will I need? Will it be only during the academic year or would I like to budget summer support as well?
- Does the NIH or NSF cap apply?
- What Materials and Services will this proposal require?
- Will I need to purchase any equipment for this project?
- Do I need to budget any foreign or domestic travel?
- Will I need to plan on costs for publications?
- Will there be any subcontracts?
- Will there be an exception to the full indirect cost rate? Certain sponsors restrict the indirect cost rate and in such cases the indirect cost rate may be lower. In these cases, the budget will account for full graduate student tuition rather than the reduced rate charged on grants that incur the full federally negotiated F&A rate.
- Will the budget vary from year to year?
Upon receipt of the award from the sponsor, the Office of Research and Project Administration (ORPA) issues a Notice of Award (NOA) which assigns an account or project grant number to the grant. This number is used to "charge" personnel and/or materials and services to the project. If an award was not fully funded at the time of receipt, the budget may need to be adjusted accordingly.
There are times when costs may need to be transferred from one project grant account to another. Perhaps a wrong account number was referenced or the charge clearly belongs to an alternate account. Charges are typically transferred via interdepartmental invoices which are issued by the Business Office. If you find that a charge must be moved, please schedule a meeting with someone in the Business Office to discuss.
Please keep in mind:
Whether a charge is being moved to one account or split among multiple accounts, the charge must be allowable and allocable to that project. Also, there must be a clear reason as to why the charge must be moved.
If it is determined that a charge is eligible for transfer, the Business Office will require a brief explanation or confirmation in writing stipulating the reason the charge is being moved and how it pertains to the new account.
*Note: PIs are strongly encouraged to review their accounts on a monthly basis. The Business Office monitors expenses charged as closely as possible, however the PI’s are better equipped to spot charges which may need to be adjusted. As such, all retro-active adjustments should be identified and processed within 90 days of being incurred.