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Faculty & Staff Media Relations Assistance

The Office of Communications has developed working relationships with members of print and broadcast news media and can help you communicate with the press to convey your news to a wider audience. Ask us for help with needs such as print, radio and television interviews, opinion pieces, news releases and special media events.

What to do when a reporter calls

Most media requests for information about the University, interviews with members of the Princeton community and filming on campus are routed through Communications. However, journalists may contact individuals directly. The media relations staff is available to help faculty, staff and students with those requests, and we strongly encourage the University community to direct media calls to our attention. This practice is especially effective for handling sensitive subject matters.

All camera crews and still photographers must obtain authorization in advance from Communications to film, videotape or take pictures on campus. Faculty and staff should notify our staff after they agree to have a photographer or film crew come to campus. We will work with offices across campus to secure the appropriate locations, ensure parking access, notify the Department of Public Safety and confirm that all permission forms are signed.

For guests lecturing at events, it is the role of the member of the University community hosting the event to coordinate media access. This helps to ensure that a University staff member remains the contact for reporters who have questions about the event or University policies for press coverage. If there are specific media outlets the visiting individual would like to invite, s/he may submit a list to the host department or media relations staff, and we will extend an invitation to those journalists if feasible.

Faculty who allow members of the news media to attend a class must notify students in advance to give them the opportunity to opt not to attend and to make alternative arrangements if they have privacy concerns.

If you need assistance regarding an interview request or are not certain whether you are the appropriate person for an interview, please feel free to contact us at (609) 258-3601.

News Releases

A news release is one tool used to inform the media of University events and research and to promote the expertise of the administration and faculty. Written in an explanatory journalistic style, a release summarizes key findings and helps make faculty work accessible to the average reader.

The media relations staff issues releases on major research, events and initiatives affecting the University community and/or are important to society. We encourage campus centers, institutes, student groups and other University organizations to develop news releases to promote activities. An online media outreach guide offers assistance in preparing releases.

When available, the media relations staff may provide assistance in editing and distributing news releases for the media. For assistance with releases, please go to Getting Started.