Our office has supported the expansion of its services to the University community since 2001 by utilizing a cost-recovery business model. This model requires us to charge for some services. Based on University guidelines, we will only charge what it actually costs to produce your project.
When fees apply, our goal is to be as clear as possible, up front, about expected costs and deliverables. We offer options to fit a variety of budgets. Our fees are below market rates to make our services more broadly accessible. We believe the quality of our work is often greater than that of agencies outside the University. Most fee-based projects, such as planning, design and editing, fall under the rate schedule below:
- Hourly rate: $80
- Rush fee hourly rate: $120
- Minimum charge: $40 (half hour)
- Time is charged in half-hour increments
In Spring 2015, we have begun assigning flat-rate fees for some services as a matter of efficiency for not only our staff but our campus partners. The first area in which we are rolling out flat-rate fees is for poster design:
- New: $800
- Updated: $400
For last-minute and quick-turn-around projects, we may apply rush fees. We also have limited discretionary funding to add value to projects when they are approved by the assistant vice president for communications.
Cancelled projects will be billed based on the amount of work completed and any fees imposed by external vendors, if applicable.
To stay within budget, it is important for you to plan well and meet agreed-upon milestones.
Again, the best way to determine how much your project is likely to cost is to fill out our Getting Started form. The appropriate staff then can review your request and give you a well-informed estimate. Please do not assume your project has started if you have not received and approved an estimated budget. Also, please note that the final bill may differ from estimates based upon changes during the work process.
In Spring 2015, the Office of Communications moved from hourly charges for photography to flat rates, rather than estimating hourly rates for each photo session. The flat rates allow us to quote you a price quickly and with certainty (unless the project expands in scope). They cover scheduling, photography, light photo editing and delivery of the photos. For assignments that fit within our University photographers' schedules we bill our service as follows:
- Mini shoot (e.g., individual portrait): $200
- Half-day shoot: $450
- Full-day shoot: $850
When assignments are passed on to freelance photographers, fees will be billed at their rates, which are negotiated on a case-by-case basis. You will be informed of these fees up front and expected to approve them before work begins. All projects are charged directly to departmental accounts (no interdepartmental invoices).
Our photo archive features a variety of images from all around the campus, as well as group and individual photographs; faculty and staff may email firstname.lastname@example.org for access to the web-based portion of our archive. Photo searches conducted by communications staff are charged at our standard rate of $80 per hour.
In addition, we have access to stock photography websites. Our $80 hourly rate for searching applies for this service, plus we may pass on the fees of the external website. Additional fees may apply for rush orders, last-minute cancellations, consultations, digital reproductions and printing and framing.
Fill out our Getting Started form to submit a project request.