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Princeton University
Office of the Dean of the Faculty

Summary Calendar for Department Chairs and Managers

Academic Year 2014-2015

DEADLINE DATE
ACTION TO BE TAKEN
EXPLANATION OF ACTION

June through September
Faculty Staffing Requests
Meetings of department chairs with the Dean and Associate Deans to discuss staffing requests and plans.

August 22
Departmental material for matters to be presented to Board of Trustees
Deadline for receipt in this office of acceptances of appointments or other materials in connection with action at the September meeting of the Academic Affairs Committee of the Board of Trustees and the September meeting of the Board.

Early September
Current Year Teaching Budget (2014-15), including AI budget, finalized

September 18-20
Board of Trustees action

September through May
Reappointment (or non-reappointment) and/or Promotion (or non-promotion) of non-tenured faculty.
Actions on departmental recommendations by Faculty Advisory Committee on Appointments and Advancements.  Please note specific deadlines of November 15, December 1, and March 15 below.

October 1
250th Anniversary Visiting Professorship for Distinguished Teaching
This office will supply guidelines for the 250th Anniversary Visiting Professorships for Distinguished Teaching. Nominations are due January 5, 2015.

Early to Mid-October
CAFSIS data entry for fall term.

Mid-October
CAFSIS data entry complete, signed proofs returned to Registrar's Office.

October 15
University Committee on Research in the Humanities and Social Sciences
Deadline for receipt of grant applications for the Fall meeting.

October 21
Departmental material for matters to be presented to the Board of Trustees
Deadline for receipt in this office of acceptances of appointments or other materials in connection with action at the November meeting of the Academic Affairs Committee of the Board of Trustees and the November meeting of the Board.

November 3
Leaves of Absence
Departments notified of allocation.

November 3
Preceptorships
This office will supply guidelines for nominations for Bicentennial and University Preceptorships. Nominations are due January 20, 2015.

On or before November 15*
Notification of Assistant Professors in sixth year required by the Rules & Procedures of the Faculty
Departments must notify assistant Professors in sixth year (or last year of extended term beyond sixth year) of departmental recommendation.

November 13-15
Board of Trustees Actions
Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.


On or before December 1*
Notification of non-tenured members of the faculty required by the Rules and Procedures of the Faculty
Departments must notify the following of the department's recommendations as appropriate: Associate Professors without tenure completing 3-year term; Assistant Professors in 3rd year of 3-year term; Senior Lecturers in final year of 3- or 5-year term; Lecturers in 6th year of appointment at 40% duty time or more.

December 1
Notification of Associate Research Scholars in their sixth year required by the Rules and Procedures of the Professional Researchers and Professional Specialists
Departments must notify Associate Research Scholars in their sixth year of departmental recommendation regarding promotion to the rank of Research Scholar with continuing appointment or appointment to a terminal year.

December 1
Recommendations due on Assistant Professors and Senior Lecturers
Deadline for receipt in this office of all required recommendations on reappointments (non-reappointments) and/or promotions (non-promotions) of Assistant Professors and Senior Lecturers.

December 1
Promotions to the rank of Senior Librarian, Librarian with continuing appointment, and Librarian
Deadline for receipt in this office for all recommendations for promotions to these ranks.

December 1
Leaves of Absence
Deadline for receipt of requests in this office; notification to departments of approval as soon thereafter as possible.

Mid-December
Advisory Council Nominations/Reappointments
This office will supply current roster and guidelines for nominations/reappointments of Advisory Council members. Department response is due March 31st.

December 15
President's Award for Distinguished Teaching
This office will supply guidelines and nomination form for the President's Award for Distinguished Teaching. Nominations are due March 2, 2015.

December 22
Departmental material on matters to be presented to the Board of Trustees
Deadline for receipt in this office of acceptances or other materials in connection with action at the January meeting of the Academic Affairs Committee of the Board of Trustees and the January meeting of the Board.

December 31
Updated CV's for Continuing Faculty due in Department Chair's Office
Updated CV's for all continuing faculty members are due in the Department Chair's office for forwarding to the Dean of the Faculty by the end of January.

Late December
Center/Institute/Program Membership
Current Center/Institute/Program membership roster sent by the Office of the Dean of the Faculty for review.

January 1
Record of Outside Professional Activity and Conflict of Interest and Commitment
Guidelines and materials for maintaining record of outside professional activity and conflict of interest and commitment available online to all faculty members and professional researchers and specialists.

Mid-January
Promotions, reappointments and salary increases for faculty
Guidelines, pools, instructions sent to chairs.

January 15
Promotions to the rank of Research (by discipline), Senior Research (by discipline), and Senior Professional Specialist which need C-7 approval
Deadline for receipt in this office for all recommendations for promotions to these ranks. Promotion recommendations received after this date will be considered for February 1, 2016.
 

January 20
Preceptorships
Nominations due in this office.

January 29-31
Board of Trustees Actions
Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.

Late January
Professional Researchers and Specialists salary increases
Guidelines, pools, instructions sent to chairs and dept/program managers.

Late January
Professional Librarian salary increases
Guidelines, pools, and instructions sent to University Librarian

February 4
Faculty Salary Recommendations
Recommendations to the Dean of the Faculty (Full, Associate and Assistant Professors) including summary report of outside professional activities and conflict of interest and commitment.

February 15
Promotion of Associate Professors
Deadline for receipt in this office of all recommendations for promotion of Associate Professors to Full Professors.

Mid through late February
CAFSIS data entry for spring term

February 16
Conflict of Interest in Research/Conflict of Commitment/Outside Professional Activities Disclosure
Deadline to complete and submit the web based form for calendar year 2014.

February 25
Promotions (other than those due on January 15), Reappointments and Salary increases for Professional Researchers, Specialists and Librarians.
Deadline for receipt of recommendations in this office.

February and March
Faculty Salary Recommendations
Faculty Advisory Committee on Appointments and Advancements meets and acts.

February/March
Preceptorships
Notification to departments after Faculty Advisory Committee on Appointments and Advancements meets and acts.

March 1
Center/Institute/Program Membership Review for Executive Committees and Associated Faculty
Recommendations for appointments/reappointments due in the Dean of the Faculty's Office.

March 2
Current Year Teaching Budget (2014-15)
Departments forecast their current year teaching budgets and explain variances.

March 2

President's Award for Distinguished Teaching
Deadline for receipts in this office of all nominations.

March 2
Departmental material on matters to be presented to the Board of Trustees
Deadline for receipt in this office of acceptances or other materials in connection with action at the April meeting of the Academic Affairs Committee of the Board of Trustees and the April meeting of the Board.

On or before March 15*
Notification of non-tenured members of the Faculty required by the Rules and Procedures of the Faculty 
Departments must notify Instructors in third year of department's recommendations.

March 15
University Committee on Research in the Humanities and Social Sciences
Deadline for receipt of grant applications for the Spring meeting.

Mid-March
CAFSIS data entry complete, signed proofs returned to the Registrar's Office.

March 26-28
Board of Trustees Actions
Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.

March 30
Faculty salaries for AY16 and other actions
Materials distributed to department chairs for faculty notification of salary for 2015-16 academic year.

March 31
Advisory Council Roster Update
Deadline for receipt of advisory council forms and confirmation of roster.

Mid April
Request for Honorific Fellowship Support
Deadline for receipt in this office of requests for Honorific Fellowship awards for 2014-15.

May 1
Faculty Appointments (AAU Deadline Date)
Deadline for offering position to (or receiving acceptance from) a continuing member of the Faculty at another institution, for the following semester.

Early May
Faculty Staffing Memos
Departmental Staffing authorizations for 2015-16 sent to departments.

Early May
Faculty Search Authorization requests
Invitiations for faculty search authorization requests sent by this office.

May 4
Departmental material on matters to be presented to the Board of Trustees
Deadline for receipt in this office of acceptances of appointments or other materials in connection with action at the Commencement meeting of the Academic Affairs Committee of the Board of Trustees and the Commencement meeting of the Board.

Mid-May
Salaries and Promotions of Professional Researchers, Specialists, and Librarians
Notifications of salary for AY2015-16 and letters for academic professionals sent to department chairs for distribution.

Mid-May
Honorific Fellowships
Notifications sent to department chairs and faculty members.

June 2
Board of Trustees Actions
Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to departments chairs.

June 15
Faculty Summer Salary for July payroll
Deadline for input of all recommendations for faculty summer salaries into Labor Accounting to be paid with July payroll.  All offices involved must approve by this date.

June 29
Short-term Leaves of Absence
Deadline for required submission of departmental summary report of short-term leaves of absences.

July 15
Faculty Summer Salary for August payroll
Deadline for input of all recommendations for faculty summer salaries into Labor Accounting to be paid with August payroll.  All offices involved must approve by this date.
 

July and August 2015
Teaching Budget for 2015-16
Summer meetings with departments and programs to determine teaching budget for 2015-16.

August 15
Faculty Summer Salary for September payroll
Deadline for input of all recommendations for faculty summer salaries into Labor Accounting to be paid with September payroll.  All offices involved must approve by this date.
 

*Deadline specified by Rules & and Procedures of the Faculty

Last revised: 8/4/14