DEADLINE DATE
ACTION TO BE TAKEN
EXPLANATION OF ACTION

July through October
Faculty Staffing Requests
Meetings of department chairs with the Dean and Associate Deans to discuss staffing requests and plans.

August 28
Departmental material for matters to be presented to Board of Trustees
Deadline for receipt in this office of acceptances of appointments or other materials in connection with action at the September meeting of the Academic Affairs Committee of the Board of Trustees and the September meeting of the Board.

September 24-26
Board of Trustees action.

Early October
Current Year Teaching Budget (2009-10)
To confirm teaching budget.

Early to Mid-October 
CAFSIS data entry for fall term.

Mid-October 
CAFSIS data entry complete, signed proofs returned to Registrar's Office.

October 24
Departmental material for matters to be presented to the Board of Trustees
Deadline for receipt in this office of acceptances of appointments or other materials in connection with action at the November meeting of the Academic Affairs Committee of the Board of Trustees and the November meeting of the Board.

September through May
Reappointment (or non-reappointment) and/or Promotion (or non-promotion) of non-tenured faculty.
Actions on departmental recommendations by Faculty Advisory Committee on Appointments and Advancements.  Please note specific deadlines of November 15, December 1, and March 15 below.

November 1
Leaves of Absence
Departments notified of allocation.

November 9
Preceptorships
This office will supply guidelines for nominations for Bicentennial and University Preceptorships.  Nominations are due January 19, 2010.

November 13
250th Anniversary Visiting Professorship for Distinguished Teaching
Deadline for receipt in this office of nominations for the 250th Anniversary Visiting Professorships for Distinguished Teaching.  

On or before November 15*
Notification of Assistant Professors in sixth year required by the Rules & Procedures of the Faculty
Departments must notify assistant Professors in sixth year (or last year of extended term beyond sixth year) of departmental recommendation.

November 19-21
Board of Trustees Actions
Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.

Late November
Record of Outside Professional Activity and Conflict of Interest and Commitment
Guidelines and materials for maintaining record of outside professional activity and conflict of interest and commitment available online to all faculty members and professional researchers and specialists.

On or before December 1*
Notification of non-tenured members of the faculty required by the Rules and Procedures of the Faculty
Departments must notify the following of the department's recommendations as appropriate: Associate Professors without tenure completing 3-year term; Assistant Professors in 3rd year of 3-year term; Senior Lecturers in final year of 3- or 5-year term; Lecturers in 6th year of appointment at 40% duty time or more.

December 1
Notification to Associate Research Scholars in their sixth year required by the Rules and Procedures
Departments must notify Associate Research Scholars in their sixth year of departmental recommendation regarding promotion to the rank of Research Scholar with continuing appointment.

December 1
Recommendations due on Assistant Professors and Senior Lecturers
Deadline for receipt in this office of all required recommendations on reappointments (non-reappointments) and/or promotions (non-promotions) of Assistant Professors and Senior Lecturers.

December 1
Promotions to the rank of Senior Librarian, Librarian with continuing appointment, and Librarian
Deadline for receipt in this office for all recommendations for promotions to these ranks.

December 1
Leaves of Absence
Deadline for receipt of requests in this office; notification to departments of approval as soon thereafter as possible.

Mid-December
Advisory Council Nominations/Reappointments
This office will supply guidelines and materials for nominations/reappointments of Advisory Council members.

December 11
Departmental material on matters to be presented to the Board of Trustees
Deadline for receipt in this office of acceptances or other materials in connection with action at the January meeting of the Academic Affairs Committee of the Board of Trustees and the January meeting of the Board.

December 15
President's Award for Distinguished Teaching
This office will supply guidelines and a nomination form for the President's Award for Distinguished Teaching.  Nominations are due March 1, 2010.

December 15
Updated CV's for Continuing Faculty due in Department Chair's Office
Updated CV's for all continuing faculty members are due in the Department Chair's office for forwarding to the Dean of the Faculty by the end of the year.

Late December
Center/Institute/Program Membership
Current Center/Institute/Program membership roster sent by the Office of the Dean of the Faculty for review.

Mid-January
Promotions, reappointments and salary advancements for faculty
Guidelines, pools, instructions sent to chairs.

January 15
Record of Outside Professional Activity and Conflict of Interest and Commitment
Record of individual faculty members' and professional researchers' , specialists', and librarians' outside professional activity and conflict of interest and commitment due in this office. 

January 19
Preceptorships
Nominations due in this office.

January 21-23
Board of Trustees Actions
Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.

Late January
Promotions, reappointments and salary advancements for professional researchers and specialists, other than for Associate Research Scholars (see above)
Guidelines, pools, instructions sent to chairs.

Late January
Librarian salary advancements
Guidelines, pools, and instructions sent to university librarian

February 3
Faculty Salary Recommendations
Recommendations to the Dean of the Faculty (Full, Associate and Assistant Professors) including summary report of outside professional activities and conflict of interest and commitment.

February 12
Promotions to the rank of Research (by discipline), Senior Research (by discipline), and Senior Professional Specialist
Deadline for receipt in this office for all recommendations for promotions to these ranks.  Promotion recommendations after this date will be considered for February 1, 2011.

February 15
Promotion of Associate Professors
Deadline for receipt in this office of all recommendations for promotion of Associate Professors to Full Professors.

Mid through late February
CAFSIS data entry for spring term

February 19
Promotions (other than those due on December 1 or February 12), Reappointments and Salary Advancements for Professional Researchers and Specialists
Deadline for receipt of recommendations in this office.

February 22
Conflict of Interest in Research/Conflict of Commitment/Outside Professional Activities Disclosure
Deadline to complete and submit the web based form for calendar year 2009.

February 26
Departmental material on matters to be presented to the Board of Trustees
Deadline for receipt in this office of acceptances or other materials in connection with action at the April meeting of the Academic Affairs Committee of the Board of Trustees and the April meeting of the Board.

February and March
Faculty Salary Recommendations
Faculty Advisory Committee on Appointments and Advancements meets and acts.

February and March
Preceptorships
Notification to departments after Faculty Advisory Committee on Appointments and Advancements meets and acts.

Early March
Current Year Teaching Budget (2009-10)
To confirm teaching budget.

March 1
President's Award for Distinguished Teaching
Deadline for receipts in this office of all nominations.

March 8
Center/Institute/Program Membership Review for Executive Committees and Associated Faculty
Recommendations for appointments/reappointments due in the Dean of the Faculty's Office.

On or before March 15*
Notification of non-tenured members of the Faculty required by the Rules and Procedures
Departments must notify Instructors in third year of department's recommendations.

Mid-March
CAFSIS data entry complete, signed proofs returned to the Registrar's Office.

March 25-27
Board of Trustees Actions
Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.

March 29
Faculty salaries for AY11 and other actions
Materials distributed to department chairs for faculty notification of salary for 2010-11 academic year.

March 31
Advisory Council Nominations
Deadline for receipt of nominations.

May
Faculty Staff Requests and Authorizations
Staffing authorizations for 2010-11 sent to departments.

May 1
Faculty Appointments (AAU Deadline Date)
Deadline for offering position to (or receiving acceptance from) a continuing member of the Faculty at another institution, for the following semester.

Early May
Promotions for Professional Researchers, Specialists, and Librarians
Notifications sent to chairs.

Early May
Request for Honorific Fellowship Support
Deadline for receipt in this office of requests for Honorific Fellowship awards for 2008-09.

May 3
Departmental material on matters to be presented to the Board of Trustees
Deadline for receipt in this office of acceptances of appointments or other materials in connection with action at the Commencement meeting of the Academic Affairs Committee of the Board of Trustees and the Commencement meeting of the Board.

May 17
Salaries of Professional Researchers, Specialists, and Librarians
Notifications of salary for AY2010-11 and letters for academic professionals sent to department chairs for distribution.

May 22
Honorific Fellowships
Notifications sent to department chairs and faculty members.

June 1
Board of Trustees Actions
Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to departments chairs.

June 15
Summer Appointments
Deadline for input of all recommendations for faculty summer salaries into Labor Accounting.  All offices involved must approve by this date.

June 29
Short-term Leaves of Absence
Deadline for required submission of departmental summary report of short-term leaves of absences.

July and August 2010
Teaching Budget for 2010-11
To be finalized by departments and programs in consultation with DOF.

*Deadline specified by Rules & and Procedures of the Faculty

Last revised: 10/13/2009