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Princeton University
Office of the Dean of the Faculty

Salary Review Instructions for Faculty and Academic Professionals

Revised December 2013

You may use this online functionality using either a Windows PC or Macintosh computer. Currently supported browsers are: Internet Explorer v7.0 and higher, Firefox v3.0 and higher, and Safari v4.0 and higher.

Please follow the three simple steps outlined below:

Please remember to also submit all required supporting documents to the Office of the Dean of the Faculty Dropbox.
 
Always LOGOUT when you're finished with your work session to protect the confidentiality of the data. If you do not LOGOUT, the worksheet will remain locked to all other users until 24 hours has passed but after that point the worksheet will allow access by other authorized users and any unsaved work will be lost.
 
If you have any difficulty with the instructions or need any assistance, please feel free to contact us at dof@princeton.edu or at either extension 8-1660 or 8-3025.

STEP 1: SELECT THE GROUP FROM THE LEFT MENU BAR

  1. In your browser, go to http://www.princeton.edu/SalaryReviewProcess and log in using your Princeton netid and password.
  2. On the left menu bar, select the group you wish to work with and press "Go" to open the online worksheet.  They are named with the following convention:
    1. For faculty salary reviews: your dept#-your dept letter code-FAC (i.e., 999-GEN-FAC)
    2. For the academic professional salary reviews:  your dept#-your dept letter code-RSL (i.e., 999-GEN-RSL)
  3. You may only have one online worksheet open at a time in a single browser session. 
  4. Relevant supporting documentation, such as Five-Year Salary History list, etc., are available in the left menu bar after you open the worksheet.

STEP 2: COMPLETE THE ONLINE WORKSHEET(S)

Each department salary review worksheet lists employees in groups either by rank or staff. These worksheets will allow you to enter pool allocations in either dollar amounts or percentages. 

A. Completing the Faculty Online Worksheet

  1. Please enter the proposed department pool dollar amounts you are recommending for each individual in the “Dept Pool $” column. The percentage of the pool amounts will be automatically calculated in the adjacent column.   If you prefer you may enter the increase as a percent in the “Dept %” column. This will also round to the nearest $100 increase and adjust the percentage accordingly.  The total available pool amount for each will be displayed at the top of the rank as well as the decreasing ramining pool amount.
  2. The “Proposed FTE Salary” will be calculated automatically as will the Total amount and the Remaining Pool.
  3. The present FTE salary figures cannot be changed on the worksheet. If there is a discrepancy on your worksheet, please contact Sandy Johnson (8-5230). If necessary, another worksheet will be generated with the corrected information. 
  4. Please check the "Special Pool"  if Special Pool is recommended for an individual.
  5. STATUS: Allows you to “Delete" or "Promote” faculty members.
    1. Delete: Removes the salary figures. Indicate termination date and reason for termination in “Comments” column. Please be sure to also send us a letter of resignation.
    2. Promote: Removes the person from the rank group and adds them to a Promotion section at the bottom of the screen. Indicate the promotion rank in the “Comments” column. You will be able to enter proposed salary pool information for the person in this new section. Please remember to also complete the necessary information on the Faculty Reappointment/Promotion Recommendation Form (Form F-2).
  6. ADD:  You may add new faculty members by using the "Adding New Faculty" section at the bottom of the screen.  Complete all fields in this section and then press the "Add New Faculty" button.  The person will be automatically added to the appropriate rank section above.  You  will be able to enter proposed salary pool information.
  7. REFRESH: There is a "Refresh" link on each faculty member's row.  This will restore an individual person to their original worksheet status if you wish to undo a deletion or promotion.  However, in order to refresh the entire worksheet, you will still need to contact the DOF Office to reload it for you (note: all updates you made to the worksheet will be lost).
  8. Please note:  If you add or delete faculty members or move people to the promotion section, your Department Pool allocation will change.  You must contact Sandy Johnson (8-5230) for the revised allocation.
  9. SCREEN FUNCTIONALITY:
    1. Before final submission: 
      1. You may save your work at any time by pressing the SAVE button at the top or bottom of the screen.
      2. You may clear your work by pressing the CANCEL button at the top or bottom of the screen.  The online worksheet will close and the data will revert to the last saved version when you reopen it.
      3. You may print a copy of your worksheet by pressing the PRINT PREVIEW button at the top or bottom of the screen and then clicking the PRINT button on the subsequent preview webpage.
    2. When complete:
      1. When you are done, press the SUBMIT button at the top or bottom of the screen to send your final recommendations to the Office of the Dean of the Faculty.  Please note, once you press SUBMIT you will no longer be able to edit the worksheet online. Final submissions must be received by the due date specified. 
      2. After submitting the worksheet to the DOF, you will see a link on the confirmation page for "Faculty Salary Recommendation Forms". This link will create prepopulated form from the information entered  in the worksheet for each individual faculty member and can then be printed using your browser print function. Forms should be printed, voting information filled out, signed, then scanned and submitted to the DOF dropbox along with all the supporting documents as outlined in the numbered memo

B. Completing the online worksheet for the Professional Researchers, Specialists, and/or Librarians

  1. Please enter the proposed merit dollar amounts you are recommending for each individual in the “Merit Pool Increase”column. The percentage of the pool amount will be automatically calculated in the adjacent column.  The total available staff pool amount will be displayed at the top of each staff as well as the decreasing remaining pool amount.
  2. If you prefer you may enter the increase as a percent in the “Merit Pool % Change” column. This will also round to the nearest $100 increase and adjust the percentage accordingly. 
  3. The “Proposed FTE Salary” will be calculated automatically as will the "Dept Totals" row at the top of the page.
  4. The present FTE salary figures cannot be changed on the worksheet. If there is a discrepancy on your worksheet, please contact Nita Cherry (8-3025). If necessary, another worksheet will be generated with the corrected information. 
  5. STATUS: Allows you to "Continue", "Defer", “Delete", "Promote”, or "Reappt" staff members. 
    1. Continue: Allows you to continue (without an increase) a professional appointed effective January 1 or later.  The action will remove the salary and recalculate a new group pool.  Please note the appointment start date in the "Comments" column.
    2. Defer: Will have no affect on the staff  pool.  The salary remains in the totals. Defer is used when you can't make a decision yet but do intend to give a July 1 increase.  This happens for a variety of reasons but most commonly where grant funding may be uncertain.  Indicate reason for deferment in the "Comments" column.
    3. Delete: Removes the salary figures and recalculates a new staff pool. Indicate termination date and reason for termination in “Comments” column. Please be sure to also send us a Termination form.
    4. Promote: Removes the person from the  group and adds them to a Promotion section at the bottom of the screen. Indicate the promotion rank in the “Comments” column. You will be able to enter proposed salary pool information for the person in this new section.  You will also be able to remove/edit a current end date.
    5. Reappt: Allows you to reappoint a person effective July 1st with a proposed merit incrase.  You will be able to remove a current end date or enter a new date.
  6. ADD:  You may add new academic professionals by using the "Adding New Staff Member" section at the bottom of the screen.  Complete all fields in this section and then press the "Add New Staff" button.  The person will be automatically added to the appropriate rank section above.  The staff pool will be recalculated and you  will be able to enter proposed salary pool information.
  7. REFRESH: There is a "Refresh" link on each staff member's row.  This will restore an individual person to their original worksheet status if you wish to undo any of the statuses listed in #5 above.  However, in order to refresh the entire worksheet, you will still need to contact the DOF Office to reload it for you (note: all updates you made to the worksheet will be lost).
  8. SCREEN FUNCTIONALITY:
    1. Before final submission: 
      1. You may save your work at any time by pressing the SAVE button at the top or bottom of the screen.
      2. You may clear your work by pressing the CANCEL button at the top or bottom of the screen.  The online worksheet will close and the data will revert to the last saved version when you reopen it.
      3. You may print a copy of your worksheet by pressing the PRINT PREVIEW button at the top or bottom of the screen and then clicking on the PRINT button on the subsequent preview webpage. 
    2. When complete:
      1. When you are done, press the SUBMIT button at the top or bottom of the screen to send your final recommendations to the Office of the Dean of the Faculty. Please note, once you press SUBMIT you will no longer be able to edit the worksheet online.  Final submissions must be received by the due date specified. 
      2. After submitting the worksheet to DOF, you will see a link on the confirmation page for "Academic Professionals Reappointment/Promotion/Salary Change Form". This link will create a prepopulated form from the worksheet for each individual staff member and can then be printed using your browser print function. Forms should be printed, signed, then scanned and submitted to the DOF dropbox along with all the supporting documents as outlined in the salary instruction memo.