Please note that the procedures for using and the look of the templates can vary slightly depending on your equipment and the version of Adobe Acrobat you are using. If you are unfamiliar with the Web, we recommend you take some of the excellent introductory courses available through the Office of Information Technology (OIT).  For more information about the training, please call the OIT's Help Desk at 258-4357 or visit the OIT Training site at http://www.princeton.edu/training.

The form templates work best at a standard DeSC administrative desktop PC as it will have the proper software and software versions to allow the forms to function properly.  If you need assistance in setting up or upgrading Internet Explorer or Adobe Acrobat Reader on your computer, please call the OIT Help Desk at 258-4357 or contact them via their Web site at http://helpdesk.princeton.edu/aboutus.html.

All forms that have a template available will be so indicated by the underlined text in each form heading. To bring up a template, click once on the heading of the form you wish to fill out. The PDF forms will be very similar to our current hard copy forms..

Many of you have mentioned that it would be very nice to be able to save the completed forms on your computers so that they could be edited or revised later. With the PDF forms this is now possible if with a software program called Adobe Acrobat Professional which should be part of the software package delivered on your DeSC pc. This is not the same as the Adobe Acrobat Reader software. The forms will work fine online with Acrobat Reader but if you want to expand the functionality of the forms, use the Acrobat Professional software instead.

Both types of forms may be completed by tabbing through the document and typing in the necessary information or clicking on the buttons.

Many of the forms are multi-page. Please be sure to click down on the right horizontal scroll bar to be sure you have filled in all required information on the template. Information can be entered only in the text fields or check-off buttons.

We prefer all dates to be entered in MM/DD/YY format.

When you enter data on the form, some of the fields will permit you to type beyond the screen block limits. However, please be aware that when the form is printed, ONLY THE DATA THAT SHOWS WITHIN THE SCREEN FIELD SIZE LIMIT WILL PRINT OUT ON THE HARD-COPY VERSION. Therefore, please keep your data within the screen field size or your data will be cut off when printed. You must tab outside of the multi-line blocks of text in the forms in order for the text to print on your hard-copy.

•  Printing: After you complete the form on-line, press the printer button on the left hand side of the Adobe Acrobat toolbar to print the form.
• If you wish to complete another copy of the same form but with new information, you may clear the form with the orange "clear" button or just type over the text from the previous form and then reprint it.
• If you wish to start a different form, press the "Back" button again until you return to the "Guide to Forms" page and choose the next form template you wish to complete. As mentioned above, if you have Adobe Acrobat Professional software on your pc, you can save the completed or partially completed forms on your own pc to revise or finish later.
• Special note re saving the forms: As mentioned above, if you have Adobe Acrobat Professional software on your pc, you will be able to save the completed or partially completed forms on your own pc to revise or finish later.

In addition to the form templates, there are also various Information Sheets available in the bottom section of th our Forms page which you may read and print out locally.

If you have any questions regarding the information requested on the forms, please call us at 258-3025 or by email at DOF@princeton.edu. If you have any comments or questions about the templates, please do not hesitate to contact Kris Miller at 258-1660 or by email at Q1973@princeton.edu.