Salary Commitments Guidelines (including spousal agreements)
July 2010 (updated July 2012)
The details of the salary agreement are summarized in the offer letter to the employee. Specific arrangements for support may not be included with the letter. Contact the Office of the Dean of the Faculty should you have questions about the arrangement. The following protocol should be used when charging salaries related to hiring and retention agreements:
- The Home Department of the employee should establish a new fund 20 project grant HHH2XXX solely for the expenses and funding for the term of the agreement.
- The Home Department should move 100% of the salary in Labor Accounting to HHH2XXX created in Step 1.
a. When the commitment includes teaching, the portion of the salary related to teaching should be directly charged to the appropriate teaching budget project grant.
b. Salary support that is provided by sponsored research accounts should be directly charged to those project grants.
- At the beginning of each academic year, the Home Department should provide the following information to each of the contributing departments and the Office of the Dean of the Faculty or the Office of the Provost, depending upon the source of the centrally provided funds:
a. The project grant (HHH2XXX) where the funding should be transferred,
b. The calculated contribution of salary and benefits for the current fiscal year,
c. The Home Department should advise contributing departments to transfer the funds via an II or EII to HHH2XXX.
d. It is important to forward a new request each year per the terms of the agreement.
- If the employee leaves before the full term of the agreement, the home department is responsible for returning unused funds to the departments in proportion to their contribution.
Should you have any questions or concerns please contact Jennifer Widdis (firstname.lastname@example.org); x3023) in the Office of the Dean of the Faculty.