Rules and Procedures of the Faculty of Princeton University and Other Provisions of Concern to the Faculty
Last printed June 1994; Last updated November 2012
CHAPTER II: GOVERNANCE
A. The Board of Trustees
The Corporation now known as The Trustees of Princeton University had its origin in a Charter, granted under King George the Second on October 22, 1746. The Charter, which has been amended several times, now states: "The purposes of the corporation are the conduct of a university not for profit, including colleges and schools affiliated therewith, in various branches within or without the State of New Jersey, both graduate and undergraduate; the promotion, advancement, evaluation and dissemination of learning by instruction, study and research in the humanities, religion, social sciences, natural sciences, engineering and applied sciences; the awarding of certificates, diplomas and degrees; and engagement and participation in projects of instruction, study and research for the benefit of national, state, and local governments and for the general public welfare."
All the powers of the Corporation are vested in the Board of Trustees. A copy of the Board of Trustees Bylaws, which explains in detail the responsibilities of the Board, its organization, and the duties and responsibilities of academic and corporate officers, may be obtained from the Office of the Vice President and Secretary of the University.
The Bylaws specify that the Board shall be composed of not less than twenty-three nor more than forty Trustees, of whom the Governor of the State of New Jersey and the President of the University are Trustees ex officio during their respective terms of office.
The Board meets four times a year. Much of the business of the Board is conducted through its committees, which meet more frequently. The standing committees of the Board include an Executive Committee, which has With few exceptions, all the powers and duties of the Board between meetings of the Board. Other standing committees have responsibilities pertaining to finance, to academic matters, to campus real estate, to university resources, to student life, health and athletics.
3. STATEMENT OF POLICY ON DELEGATION OF AUTHORITY
(Adopted by the Board of Trustees, 24 October 1969; amended April, 1992)
Resolution on Delegation of Authority
In order to clarify the actual practice and procedures followed in the governance of the University, the Board of Trustees declares its intent, in matters of policy as well as of operations, to continue to delegate broad authority to the President and, through the President, to the Officers of the Administration, the Faculty, and the Students as more specifically set forth below. While the Trustees may and do delegate authority in wide areas, they cannot either delegate it irrevocably or consign to any other parties their final responsibilities under the law and the terms of the Princeton Charter.
Policy initiative in almost all areas usually rests with the President and various members of the resident University community. Beyond this there have evolved, generally speaking, three modes by which Trustees share or delegate powers and responsibilities in University operations and decision-making, normally acting through Board committees.
Oversight and general review: In areas relating most directly to the academic mission of the University, the Trustees have made the broadest delegations of authority to the President, other Administrative Officers, and to the Faculty. In these areas, the Trustees exercise their responsibilities primarily through appropriate review of the integrity and effectiveness of the procedures of the University. In electing members of the Faculty, the Trustees are guided almost entirely by the recommendations of the President and Faculty Advisory Committee on Appointments and Advancements. In matters of curriculum, the creation and abolition of courses, the establishment of requirements for degrees, the prescription of academic procedures, and in most matters within the purview of the University Research Board, the Trustees have delegated their authority to the President and Faculty, to be exercised through the appropriate bodies and officers of the University. Procedures for recruiting undergraduate students, including criteria for admission, are the responsibility of the President, the Dean of the College, and the Dean of Admission, acting pursuant to policies determined with the advice of Faculty committees on admission, subject to the general review of the Trustees. Similar oversight is also exercised by the Trustees over recruiting and admission of graduate students, which is the primary responsibility of the Graduate School, acting with the advice of academic departments. Oversight of student life and discipline, including the formulation of rules of conduct and dormitory regulations, has been delegated to the President and Faculty to be exercised through various Faculty and student groups in accordance with duly constituted procedures.
The functioning of the Library is supervised by the Librarian under the direction of the central administration, with the advice of Faculty and student committees, the Trustees' concern being directed to the overall quality of the Library and the effectiveness of its operations. Likewise, in the areas of health and athletics the Trustees exercise general oversight. Requirements for physical space and services are formulated by the Administration with the advice of departments and subject to general review by the Trustees. The Administration has responsibility for on-going plant operations about which it reports regularly to the Board.
Prior review and approval: It is assumed that major changes in policy and any substantial new claims on funds will be brought to the Trustees for review and approval before final decisions or commitments are made. The preparation of the annual budget proceeds through a complex process under the direction and supervision of the President and other members of the Administration. Trustees review the development of the budget at various stages in the process, leading to their final approval. The Trustees exercise a prior review and approval in such matters as the allocation of a significant proportion of the University's resources, the setting of priorities for development, changes in instructional method of broad bearing for the institution, the determination of tuition and fees, steps to be taken to improve the social and living conditions of students, plans calling for new construction, the establishment or abolition of departments or schools, changes in admissions policies affecting sizable categories of potential students, and changes in relations with outside educational and social institutions and governmental agencies.
Authority directly exercised: In matters concerning financial health and physical properties, the Trustees participate directly in the formulation of policy and the conduct of the business of the University. The Princeton University Investment Company oversees the investment of University funds and supervises the management of the real estate of the Corporation, not related to campus needs, under the general control of the Board and the Committee on Finance. Through the Committee on University Resources, the Trustees establish fund-raising policies, approve major development programs, help to identify important sources of potential financial support, and raise funds Through the Committee on Grounds and Buildings, and with the advice of the President and other resident members of the University with relevant interests and competence, the Trustees actively supervise long- range physical planning, the determination of architectural styling and landscaping, and the general condition of the University's physical plant.
In addition to what has been indicated above, it is understood more generally that the Board may contribute advice and criticism to the shaping of academic programs and the conduct of the affairs of the University. If the Board is to assess general policies wisely, it must be fully and currently informed and be alert and sensitive to particular conditions and requirements. Members of the Board often have experience and competence that can be helpful to the University in its dealing with specific problems, and their advice is most valuable in the early consideration of new policies.
In the normal course, it is the stated intent of the Trustees to continue the general arrangements described above. Modifications of these arrangements may from time to time be adopted in order to improve the University's pursuit of its essential missions and to give the Trustees the benefit of wider points of view in the exercise of the power and authority vested in the Board by the law and the Charter of the University.
4. RECOMMENDATIONS OF THE FACULTY ON THE SELECTION OF THE PRESIDENT
a. There should be at least one Faculty representative from each Division of the University and at least one nontenured member of the Faculty on a committee elected to advise the Board of Trustees in any future search for a President of the University.
b. Representatives of the student body, and at least one elected member of the staff, should participate in consideration of candidates for President of the University.
c. The members of the Faculty, student body, and staff so consulted by the Board of Trustees should be elected by a procedure which will insure, insofar as that is possible, that they represent such diversity of opinion as may exist within the student body and the Faculty.
B. The Officers of the University
The Charter as amended designates the President of the University as the chief executive and academic officer of the Corporation. A current list of the academic and corporate officers of the University is contained in the Bylaws and appended resolutions.The academic officers include the Provost, the Dean of the Faculty, the Dean of the Graduate School, the Dean of the College, the Dean for Research, the Dean of the School of Engineering and Applied Science, the Dean of the Woodrow Wilson School of Public and International Affairs, the Dean of the School for Architecture, and such other academic officers as the Board may elect. The corporate officers include the President, the Executive Vice President, the Treasurer, the Vice President and Secretary, and such other corporate officers as the Board may elect. The academic and corporate officers are elected by the Board on the nomination of the President, and continue in office at the pleasure of the Board. Officers of the University serve, ex officio, and without vote, on committees of the Board as elected by the Board pursuant to the provisions of the Bylaws. The duties and responsibilities of the President and the academic officers are described below.
The President is charged with the general supervision of the interests of the University and has special oversight of the various departments of instruction. The President presides at all academic functions, whenever present, and represents the University before the public.
In the absence or disability of the President, the Board or its Executive Committee may appoint an Acting President, to have the powers and duties of the President. If no such appointment is made, the Provost has the powers and duties of the President.
The President is a member of all standing committees of the Board of Trustees and is chair of the Committee on Honorary Degrees.
The President is ex officio chair of the Faculty Committee on Committees, the Faculty Advisory Committee on Appointments and Advancements, and the Faculty Advisory Committee on Policy, and by custom, has t he right of sitting with any Faculty Committee.
The President is an ex officio member of the Council of the Princeton University Community, its Executive Committee, and its Committee on Governance, and is the presiding officer at meetings of the Council and of the Executive Committee.
The Provost is the general deputy of the President in the supervision of the University. As the chief academic and chief budgetary officer of the University, under the President, the Provost is responsible for long-range planning and for the coordination of the administrative and support functions of the University with its academic purposes. When requested, the Provost either accompanies the President or represents the President at meetings of Trustee Committees and of the Board.
The Provost chairs the Academic Planning Group and meets with the Faculty Advisory Committee on Appointments and Advancements, the Faculty Advisory Committee on Policy, and as necessary with the Faculty Committee on the Library and Computing, the Faculty Committee on University Computing, and the University Research Board.
The Provost is an ex officio member of the Council of the Princeton University Community and presides at its meetings in the absence of the President. The Provost normally meets with the Executive Committee of the Council and is its presiding officer in the absence of the President, and the Provost is chair ex officio of the Council's Committee on Priorities.
The Provost has administrative oversight of the Office of the Vice President for Computing and Information Technology, the University Library, the Office of the Registrar, the Art Museum, and the Princeton Plasma Physics Laboratory.
THE DEAN OF THE FACULTY
The Dean of the Faculty has administrative oversight of the departments and programs of instruction and of all such matters as pertain to the effectiveness and well-being of the Faculty, the Professional Researchers, the Professional Specialists, and the Professional Librarians. He or she may be authorized by and in the name of the President to make appointments to these Professional staffs.
The Dean of the Faculty is an ex officio member of the Council of the Princeton University Community's Committee on Rights and Rules and Priorities Committee, and serves as secretary of the Faculty Advisory Committee on Appointments and Advancements and the Faculty Advisory Committee on Policy. The Dean of the Faculty is an ex officio member of the Faculty Committees on the Course of Study, the Graduate School, the Library, and University Computing, and meets with the Committee on Committees, and as needed, with the University Research Board.
THE DEAN OF THE GRADUATE SCHOOL
The Dean of the Graduate School has administrative oversight of graduate studies, of the curriculum of the Graduate School, of graduate student affairs, and of the Graduate College.
The Dean of the Graduate School is ex officio chair of the Faculty Committee on the Graduate School.
The Dean of the Graduate School is an ex officio member of the Faculty Committees on Public Lectures, Library, Schedule, and University Computing, and of the University Research Board, and meets with the Faculty Advisory Committee on Appointments and Advancements, and as needed, with the Faculty Advisory Committee on Policy.
THE DEAN OF THE COLLEGE
The Dean of the College has administrative oversight of undergraduate studies, of admission to the undergraduate College, of the curriculum of the College, and of the services and agencies designed to promote the academic development of undergraduates. The Dean of the College is also charged with the application and enforcement of the rules and standards relating to under graduate scholarship, standing, and attendance in the University.
The Dean of the College is ex officio chair of the Faculty Committees on the Course of Study, Examinations and Standing, and Undergraduate Admission and Financial Aid. The Dean of the College is an ex officio member of the Council of the Princeton University Community, the Faculty Committees on Discipline, Public Lectures, Schedule, Undergraduate Life, University Computing, and meets with the Faculty Advisory Committee on Appointments and Advancements and, as necessary, with the Faculty Advisory Committee on Policy.
THE DEAN OF THE SCHOOL OF ENGINEERING AND APPLIED SCIENCE
The Dean of the School of Engineering and Applied Science has Administrative oversight of the School of Engineering and Applied Science.
THE DEAN FOR RESEARCH
The Dean for Research is responsible for administrative and policy oversight of the organized research activities throughout the University and represents the University in research matters as they relate to external agencies and sponsors. The Dean chairs two committees of the Faculty, the University Research Board and the Committee on the Appointments and Advancements for the Professional Researchers and Professional Specialists. The Dean oversees the Office of Research and Project Administration, Office of Technology Licensing, Laboratory Animal Resources, Corporate and Foundation Relations, the Princeton Plasma Physics Laboratory, and certain multidisciplinary research centers.
THE DEAN OF THE WOODROW WILSON SCHOOL OF PUBLIC AND INTERNATIONAL AFFAIRS
The Dean of the Woodrow Wilson School of Public and International Affairs has administrative oversight of the Woodrow Wilson School of Public and International Affairs.
THE DEAN OF THE SCHOOL OF ARCHITECTURE
The Dean of the School of Architecture has administrative oversight the School of Architecture
C. The Faculty
a. The Faculty consists of the President, the Academic Officers, the Professors, the Associate Professors, the Assistant Professors, Senior Lecturers, and when on full-time appointment as such, the Lecturers and the Instructors. All members of the Faculty are entitled to vote at meetings of the Faculty and in any circumstances where votes of the Faculty are taken. The University Librarian is also a voting member of the Faculty.
b. When on full-time appointment, holders of visiting appointments and members of the Professional Library, Research and Technical Staffs are entitled to attend each meeting of the Faculty but they are not entitled to vote, except that members of the Professional Staffs who are assigned teaching duties and given the additional designation of "Lecturer with the rank of Professor" or "Lecturer with the rank of Associate Professor" are entitled to vote during the period of such additional designation.
c. Professors, Associate Professors, Assistant Professors beyond their first term appointment, Senior Lecturers beyond their first term appointment, and members of the University Staff designated as holding rank equivalent to that of members of the Faculty, shall be elected by the Board upon the recommendation of the Academic Affairs Committee. Assistant Professors and Senior Lecturers in their first term appointment, Lecturers, Instructors, holders of visiting faculty appointments, and members of the Professional Library, Research and Technical Staffs are appointed by the Dean of the Faculty on behalf of the President, subject to review by the Academic Affairs Committee and by the Board.
d. A member of the Faculty may not substitute or appoint anyone to perform his or her teaching duties who is not a member of the Faculty, unless prior approval is obtained from the Chair of the department or from the Dean of the Faculty.
a. The President, when present, shall preside at meetings of the Faculty. In the President's absence, the Provost shall preside.
b. The Clerk of the Faculty is a member of the Faculty elected by vote of the Faculty and continues in office at the pleasure of the Faculty. It is the Clerk's duty to keep the minutes of all meetings, to give notification to the Faculty of special meetings and of important matters proposed for action at any meeting, and to perform the duties appropriate to the recording secretary of a deliberative body. The Clerk also serves as Secretary of the Committee on Committees.
c. Meetings of the Faculty shall normally be open for attendance as observers to representatives of the campus press, to members of the Executive Committee of the Undergraduate Student Government, to members of the Executive Committee of the Graduate Student Union, to members of the Council of the Princeton University Community, to Officers of the Corporation, and to the Associate and Assistant Deans of the Faculty, of the Graduate School, of the College and of Student Life. Observers shall not attempt by word or deed to influence the proceedings. Meetings may be broadcast on campus radio, subject to the conditions of confidentiality specified below. Members of University or Faculty committees, who have been invited to appear in connection with a committee report, and other guests who have been invited by the President shall normally be free to remain during the whole session to which they have been invited. All in attendance shall be bound to preserve the confidentiality of any portion of a meeting that has been designated confidential by a motion to that effect, duly approved; and any session may be declared closed to observers, in whole or in part, on the vote of a two thirds majority of the Faculty Advisory Committee on Policy or on the request of one-third of the members of the Faculty present and voting.
d. Actions taken when the Faculty meets in executive session are to be held as confidential until released by the appropriate authority; and a member of the Faculty participating in a meeting held in executive session may assume that his or her utterances and votes will not be revealed to anyone outside the membership of the Faculty.
e. Minutes of meetings of the Faculty and committees thereof are closed for a period of fifty years. Exceptions may be made only with the prior approval of the Dean of the Faculty. However, summaries of minutes of Faculty meetings held after 12 May 1970, prepared by the Clerk of the Faculty, are available.
f. The University Faculty meets regularly on the Monday next following the formal Opening Exercises in September and thereafter on the first Monday of every month during the academic year except when this falls in recess, in which case the Faculty meets on the first Monday after the recess; provided however that, unless the Faculty at its September meeting votes otherwise, no regular meeting is held in October. The regular hour of meeting is 4 30 p.m., but the presiding officer, in consultation with the Clerk, may call the meeting for any hour which in his or her judgment seems desirable.
g. The President of the University, or in the President's absence the Provost, may call a special meeting of the Faculty at his or her discretion. The President, or in the President's absence the Provost, shall call a special meeting on the request of a committee or of any six members of the Faculty. The call for a special meeting shall state the purpose for which the meeting is called. It is understood that special meetings shall ordinarily be set for Monday.
h. All important proposals should be delivered in writing to the Clerk not later than noon on the second Wednesday preceding the meeting at which they shall be introduced, and the Clerk shall normally cause such proposals to be printed and distributed to the members of the Faculty, to be made public and placed on file, and to be placed in the Order of Business for that meeting, provided that no such proposal offered by an individual member shall be so treated unless it is seconded by another member.
i. A quorum at a Faculty meeting shall be five per cent of the voting members. By long standing practice a member of the Faculty must be present in order to cast a vote.
j. Normally, no major calendar proposal shall be acted on by the Faculty unless it shall have been presented at a preceding Faculty meeting.
k. The parliamentary procedure at meetings of the Faculty is that of Robert's Rules of Order Newly Revised, with the following modifications:
To Section 47. Reports of committees containing matters which should be of record shall be in writing. Unless otherwise ordered, these reports shall be placed on file, and only the recommendations in them which are adopted shall be recorded in the minutes.
To Section 51, subsection of Informal Consideration. All debate in meetings of the Faculty shall be conducted under the rules for Informal Consideration, unless the Faculty by a simple majority vote decides otherwise for a given main motion and its associated amendments.
To Section 36. A motion to reconsider may be moved at the meeting in which the original vote was taken, or at the next meeting, by anyone present when the vote was taken who did not vote in the minority.
To Section 42. The presiding officer shall have the same right to debate as other members, and need not yield the chair while speaking.
To Sections 4 and 42. The maker of a motion shall be permitted to close the debate on that motion even after the previous question has been voted.
l. The Faculty shall consider a second vote on any action taken on a proposal regarding the undergraduate curriculum when a second vote has been requested by the Caucus of the Undergraduate Student Government. In any particular academic year, the Faculty commits itself to a second vote on any action on a proposal regarding the undergraduate curriculum when, within thirty days exclusive of vacations after such action, a second vote has been requested by a two-thirds majority of the Caucus of the Undergraduate Student Government. In requesting reconsideration, the Caucus of the Undergraduate Student Government shall normally ask that the Faculty Committee on the Course of Study, meeting jointly with the Academic Committee of the Caucus of the Undergraduate Student Government, review their proposal. The Faculty would then reconsider its original action and any amendments or alternative proposals recommended. The Undergraduate Student Government may also return the proposal directly to the Faculty which may reconsider the proposal immediately or may request review of the proposal by the Committee on the Course of Study prior to reconsideration. If the action to be reconsidered is on a proposal that the Faculty has rejected, a majority vote of the Faculty shall reverse the previous decision. If the action to be reconsidered is on a proposal that has been adopted by the Faculty, a two-thirds vote of the Faculty shall be necessary to affirm the previous decision. The Faculty shall not be requested to reconsider the same action more than once in any academic year.
D. Faculty Committees
1. GENERAL OBSERVATIONS
a. Any committee of the Faculty may ask the President to arrange for a conference with any appropriate committee of the Board of Trustees. Upon presentation of substantive evidence not previously considered, any Faculty committee may be requested to review a prior action.
b. It shall be the duty of each chair of a committee to advise new committee members of the responsibilities and procedures of the committee. All standing committees of the Faculty normally shall report annually or more often to the Faculty, giving an account of their activities, together with any proposals they may have with regard to the matters within their charge or with regard to their own responsibilities.
c. Whenever the Undergraduate Student Government shall establish a committee parallel to a Faculty committee, the parallel committees shall at least once a year meet in joint session. In addition, the chair and one additional member of such committees of the Undergraduate Student Government shall meet with those Faculty committees which the President of the University and the officers of the Undergraduate Student Government believe would benefit from such participation. The student representatives on Faculty committees shall join freely in committee discussions of matters of concern to students, and shall be responsible for presenting the views of the student committee and the Undergraduate Student Government, when those views are known. Any student participating in the deliberations of a Faculty committee is bound by the same rules as the Faculty regarding the confidential nature of the proceedings. Within the bounds of this restriction, he or she may discuss the matters under consideration with the Undergraduate Student Government or with other students. Either committee may meet without the participation of members of the parallel committee. Before any final recommendation is made on any matter of general policy concerning students, there shall be an opportunity for the student committee to meet jointly with the Faculty committee involved Views of the student committees may be brought to the attention of the full Faculty and the University community.
d. A student desiring to appeal an action of a Faculty committee taken on academic grounds which affects directly his or her academic standing and for which appeal is not otherwise provided, should notify the Dean of the Faculty in writing to that effect, specifying the grounds of appeal. Notification must be made no later than seven days after receipt of the written notice of the decision which the student wishes to appeal. The Dean of the Faculty shall transmit the student's written statement and any other relevant material directly to the Advisory Committee on Policy.
In deciding appeals, the Advisory Committee on Policy shall consider whether other committees have followed established procedures and reached decisions consistent with University rules and practices. In all cases the decision of the Advisory Committee on Policy shall be final. If an appealed action is judged to have been arbitrary or based on improper or unfair procedures, the appeal will be sustained. In such a case the Advisory Committee on Policy shall determine a course of action to insure an impartial final determination of the merits of the case based on proper and fair procedures.
2. INDIVIDUAL COMMITTEES
a. Committee on Committees. The Committee on Committees consists of the President as chair and normally one tenured and one nontenured member of the Faculty from each of the four divisions of the University (Humanities, Social Sciences, Natural Sciences, and Engineering and Applied Science). The Clerk of the Faculty acts as Secretary of the Committee without vote. T he Dean of the Faculty meets with the Committee. Faculty members serving on the Committee shall be appointed by the Faculty Advisory Committee on Policy, with the consent of the Faculty. Terms shall normally be for four years beginning 1 January, with due consideration given to continuity and rotation. A member who has completed a term of four years shall not be eligible for reappointment to the Committee until after the expiration of four years.
The Committee nominates candidates for the various Faculty committees, except in those instances where another procedure is specified. Where terms of office are not specified, the Committee nominates candidates with due regard to continuity of committee personnel and to the avoidance of overlapping Faculty memberships on such committees as the Committee on Conference and Faculty Appeal, the Committee on the Course of Study, the Advisory Committee on Policy, and the University Research Board. Members of the Faculty are invited to suggest names to be considered by the Committee in preparing its nominations.
The Committee has responsibility for ensuring adequate representation of nontenured Faculty and of the four divisions of the Faculty on all Faculty committees for which it makes nominations, and shall increase such representation beyond the stated minimum as it deems appropriate.
b. Advisory Committee on Appointments and Advancements. The Advisory Committee on Appointments and Advancements consists of six members of the Faculty, all of whom shall be full professors. There shall be at least one from each division, three from Divisions I and II, and three from Divisions III and IV, not more than one shall be from any department, and at least two shall be current departmental chairs. The President is chair, and the Dean of the Faculty is secretary; the Provost, the Dean of the Graduate School, and the Dean of the College meet with the Committee. Faculty members serving on the Committee are elected by the Faculty after the February Faculty meeting, from the list of nominees presented to the Faculty by the Committee on Committees at the February meeting, together with any additional nominations from the floor In the event that a member is unable to serve for a significant length of time because of illness, or other compelling reasons, the person on the slate from which the committee was elected, having the highest number of votes, who is in the division of the person who cannot serve, and most nearly meets the constraints governing membership on the committee, shall be asked to serve until such time as the original member is able to resume service.
The Committee advises the President on the appointment of Professors, the appointment and promotion of Associate Professors, the reappointment and promotion of Assistant Professors, and the reappointment of Senior Lecturers; and on the salaries of these members of the Faculty.
c. Advisory Committee on Policy. The Advisory Committee on Policy consists of the six members of the Faculty elected by the Faculty to represent it on the Executive Committee of the Council of the Princeton University Community. The President is chair and the Dean of the Faculty is Secretary; the Provost meets with the committee, and the Dean of the Graduate School and the Dean of the College meet with the committee as needed.
The Advisory Committee on Policy meets with the President at her or his request, at the request of the Faculty, or on its own motion, to afford advisory consultation on matters of University-wide policy of concern to the Faculty and not primarily within the jurisdiction of other established committees.
d. Committee on Conference and Faculty Appeal. The Committee on Conference and Faculty Appeal consists of six members of the Faculty, of whom two are elected by the Faculty each year between 1 April and the May meeting to serve for a term of three years. The election slate shall be adjusted each year so that the membership of the Committee always consists of four tenured and two nontenured members of the Faculty. Voting shall be by the system of the alternative vote or single transferable vote, as appropriate. The Faculty Advisory Committee on Policy appoints one from among the Committee on Conference and Faculty Appeal's membership to serve as chair for one year, it being understood that the chair shall vote only in case of a tie. In the event that a member is unable because of illness, conflict of interest, or other compelling reason, to serve in the consideration of an appeal, the eligible former Committee member most recently retired from the Committee shall be asked to serve. If two or more individuals are eligible under this rule, one of them shall be chosen by lot.
If a case arises involving the dismissal or the suspension of a member of the Faculty, or any question of unfair treatment in relation to the appointment, reappointment, or academic duties or privileges of a member of the Faculty or anyone to whom an offer of a Faculty appointment has been made, the Committee on Conference and Faculty Appeal may be called upon to act as a board of review as provided for by the Minutes of the Board of Trustees on 15 June 1918, 19 April 1951, and 15 June 1959. (See Sections IV.N.1 and IV.N.2 below.) The Committee on Conference and Faculty Appeal is also available for consultation in similar cases involving other persons on academic appointments.
Because the Committee serves principally as a board of review, it may not be called upon to hear or decide in the first instance cases involving alleged violations of rules, or alleged professional misconduct, by members of the Faculty. Where such cases do not fall within the jurisdiction of the Judicial Committee of the Council of the Princeton University Community, they shall ordinarily be decided in the first instance by appropriate administrative officers (the President or the Dean of the Faculty) with such advisory assistance as the administrative officers in question deem appropriate.
Procedure in cases of dismissal, suspension, and unfair treatment is outlined in Sections IV.N.1 and IV.N.2 below. In other cases, appeal may be made directly to the Committee on Conference and Faculty Appeal by individuals directly affected; a statement of grievance shall be made in writing and a copy submitted to the Dean of the Faculty.
Also among the duties of the Committee on Conference and Faculty Appeal is the following as described in the Bylaws of the Board of Trustees: The Faculty shall appoint certain of its members as a standing committee, who shall attend a conference with the Trustees' Committee on Academic Affairs, annually or more frequently if necessary, upon the call of the Chair of the said Faculty committee or the Chair of the Committee on Academic Affairs, to consider such subjects as may be presented involving both administrative and educational matters.
e. Committee on the Course of Study. The Committee on the Course of Study consists of nine members of the Faculty elected by the Faculty between I April and the May meeting. At least one tenured member of the Faculty and one nontenured member of the Faculty shall be from each of the four divisions of the University, and all nine members shall be elected according to the system of the alternative vote. Three members are elected each year for terms of three years. The Dean of the College is chair of this Committee, the Dean of the Faculty is ex officio a member, an Assistant or Associate Dean of the College is ex officio secretary.
The Committee on the Course of Study considers and recommends to the Faculty appropriate action on all matters connected with the educational policy of the undergraduate program. Among the matters with which it is particularly concerned are the following:
- Requirements for admission to the University
- Requirements for all bachelors' degrees
- Methods of instruction, programs of study, and regulations concerning scholastic standing.
- The institution of new courses and the modification of existing courses in the undergraduate curriculum.
- The promotion, monitoring, and publicizing of experiments in teaching.
There shall be consultation between the committee and representatives of any department or group of departments before changes in the course of study affecting those departments are recommended to the Faculty by the Committee.
The Academic Committee of the Undergraduate Student Government, or a subcommittee thereof, shall normally meet jointly with the Faculty Committee on the Course of Study, so long as the student committee remains at a size of about five members. Student members of the USG Committee shall have the same privileges which students who now sit with the committee on the Course of Study enjoy and shall have the right to attach comments to any proposals forwarded to the Faculty by the Committee on the Course of Study and to appear at meetings of the Faculty to present the views of the student committee on such proposals.
When the Committee on the Course of Study meets jointly with the Subcommittee of the Undergraduate Student Government's Academic Committee, votes in the two groups shall be recorded separately and the count in both made available for information of the Faculty and the Undergraduate Student Government.
f. Committee on Discipline. The Committee consists of the following voting members: Six members of the Faculty (no more than four of whom may be present during any hearing); a Dean from the Office of the Dean of the College and a Dean from the Office of the Dean of the Graduate School (only one of whom may be present during any hearing); five undergraduate students and five graduate students. (A maximum of five students may be present during any hearing.) The Dean of Undergraduate Students serves as chair of the Committee without vote and an Associate or Assistant Dean of Undergraduate Students or of the Graduate School serves as secretary to the committee without vote. The Committee establishes its own procedures and requirement for a quorum at regular sessions.
In conjunction with its chair, the Dean of Undergraduate Students, the Committee is responsible for the administration of the stated rules and regulations governing student conduct, for assessing reported violations, and, where necessary, for assigning appropriate penalties. The Committee will adjudicate all alleged academic infractions committed by undergraduates not under the jurisdiction of the Undergraduate Honor Committee. The Committee will also adjudicate all alleged behavioral infractions committed by graduate or undergraduate students that 1) might reasonably result in separation from the University or 2) for which no clear precedent exists. (All alleged academic infractions committed by graduate students are resolved by the Subcommittee on Student Life and Discipline of the Faculty Committee on the Graduate School.)
Disciplinary cases involving serious allegations of sexual misconduct by one student (undergraduate or graduate) against another (undergraduate or graduate) shall be adjudicated by a designated subcommittee of the Committee on Discipline.
Any and all appeals on graduate student or undergraduate student behavioral cases made by the Committee on Discipline or its Subcommittee on Sexual Misconduct will be made to a three-person appellate body comprised of the Dean of the College, the Dean of the Graduate School and the chair of the Judicial Committee of the Council of the Princeton University Community. For information about appeals, see Rights, Rules and Responsibilities sections 2.5.2 and 2.6.7.
g. Committee on Examinations and Standing. The Committee on Examinations and Standing consists of seven Faculty members, at least one from each Division, and at least one from among the nontenured members of the Faculty. The Dean of the College is chair, the Dean of Student Life, the Registrar, and the Dean of Admission are members ex officio, and an Assistant Dean of the College is secretary ex officio.
The Committee is entrusted with the administration of all regulations which concern the program of study and the scholastic standing of undergraduate students. It may present to the Committee on the Course of Study proposals for changes in these regulations.
In conformity with these regulations, it determines whether or not a student has met the qualifications for admission to particular programs of study, for promotion to a higher class, and for graduation. It is authorized by the Faculty to recommend directly to the Board of Trustees, through the Dean of the College, candidates for the bachelors' degrees.
Acting for the Faculty, it determines whether students who are academically deficient shall be required to withdraw from the University and whether students who have withdrawn because of academic deficiency shall be readmitted. It is also responsible for the formulation and administration of policies in regard to student records.
The Committee nominates to the Faculty, during the Spring term each year, a candidate for the post of Latin Salutatorian and a candidate for the post of Valedictorian, under the rules set forth in the Undergraduate Announcement with respect to the selection of Commencement speakers.
h. Committee on the Graduate School. The Dean of the Graduate School is chair and a staff member of the Graduate School is secretary of the Committee. The Dean of the Faculty is an ex officio member of the Committee. The remaining membership of the Committee consists of the directors of graduate studies of the departments and programs that offer study leading to graduate degrees, who are designated as such by their respective departmental chairs or program directors.
The Committee on the Graduate School recommends to the Faculty appropriate action on all matters connected with the educational policy of the Graduate School. It is particularly concerned with the following:
- Requirements for admission to the Graduate School.
- Requirements for all earned degrees beyond the bachelor's degree.
- Methods of instruction, programs of study, and regulations concerning scholastic standing.
- The institution of new courses and the modification of existing courses in the graduate curriculum.
- Policies for financial support of graduate students.
- Policies regarding graduate student life.
The Committee recommends to the Faculty the candidates for higher degrees who have met the requirements, and it proposes changes in the regulations and in the curriculum of graduate courses. The Committee may recommend directly to the Board of Trustees through the Dean of the Graduate School candidates for higher degrees, provided that in each case the candidate is recommended by the department concerned and is unanimously approved by the Committee. If in any case the approval of the Committee is not unanimous, action by the Faculty is requisite. The Faculty has empowered the Committee on the Graduate School to make appointments to graduate fellowships in its name and has authorized the Dean of the Graduate School to notify successful candidates.
The Graduate School Committee has four subcommittees: the Subcommittee on Policy, the Subcommittee on Student Life and Discipline, the Subcommittee on Fellowships, and the Subcommittee on Curriculum. The Subcommittee on Policy consists of the Dean of the Graduate School as chair, a staff member of the Graduate School as secretary, and eight members of the full Committee, two from each of the four divisions of the University elected by the Committee. In elections to the Policy Subcommittee the names on the ballot shall be grouped by division and the names of all directors of graduate studies shall appear. In the case of a tie vote, the Dean of the Graduate School shall cast the deciding vote. The Subcommittee on Student Life and Discipline, the Subcommittee on Fellowships, and the Subcommittee on Curriculum each consist of the Dean of the Graduate School (or a designee) as chair, an Assistant or Associate Dean of the Graduate School as secretary, and no fewer than four members of the full Committee appointed by the Dean, representing each of the four divisions of the University.
- The Subcommittee on Policy assists the Graduate School staff in formulating major questions for consideration by the Faculty Committee on the Graduate School and advises the Dean on policy matters under consideration.
- The Subcommittee on Student Life and Discipline advises the Dean on academic discipline cases of a serious nature that involve graduate students.
- The Subcommittee on Fellowships reviews applications for University honorific fellowships and grants for study abroad.
- The Subcommittee on Curriculum reviews proposed major course changes and departmental curricular revisions.
i. Committee on the Library and Computing. The Committee on the Library and Computing consists of ten elected Faculty members, with at least two from each division of the University; two members appointed by the President, one of whom may be a member of the Professional Research Staff; and the Provost, Librarian, Dean of the Faculty, Dean of the Graduate School, Dean of the College, and Vice President for Computing and Information Technology, ex officio. The Provost serves as chair. Appointment and elected members shall serve for three year terms, but no such member may serve more then two consecutive terms. Each year sufficient appointments shall be made to assure that the membership requirements listed above are met.
The Committee advises the President on the operation and development of the Library, particularly in relation to educational policy, and on all matters involving University computing and related information services. The Committee works closely with the Librarian and the Vice President for Computing and Information Technology on planning and resource allocation for both educational and research purposes, and reviews policies governing the use of library and computing facilities. The Committee shall normally consult widely with departmental representatives whenever significant changes in library or computing services or policies are being considered.
The chair of the Committee presents a report to the Faculty at least once a year on all such matters as in the judgment of the Committee may seem to require a Faculty action or regarding which the Faculty should be informed.
j. Policy Committee on Athletics and Physical Education. The Policy Committee on Athletics and Physical Education consists of the Vice President for Campus Life, the Associate Dean of the College, the Director of Athletics, six members of the Faculty (at least one from each division), two representatives of the Alumni Council, and four undergraduate students at the University, including two varsity athletes, one intramural leader, and one member appointed by the Undergraduate Student Government. The faculty representatives and chair are appointed by the Dean of the Faculty, in consultation with the Faculty Advisory Committee on Policy.
The Policy Committee on Athletics and Physical Education advises the President and the Director of Athletics concerning the conduct and direction of the programs of intercollegiate athletics, physical education, and health and fitness.
k. Committee on Public Lectures. The Committee on Public Lectures consists of six Faculty members, including at least one from each of the four divisions and at least one who is nontenured, and the Director of the Princeton University Press, the Dean of the College, and the Dean of the Graduate School, ex officio. A member of the Committee is designated by the President to serve as chair.
The Committee selects the incumbents of the Spencer Trask, Stafford Little, Louis Clark Vanuxem, J. Edward Farnum Fund, and Walter E. Edge Lectureships, and arranges for public lectures by members of the Faculty or by invited guests. When two or more lectures are proposed for the same date by other agencies of the University, the Committee has authority to decide whether there is a conflict of interest and, if so, which lecture shall give way to the other.
l. Committee on Classrooms and Schedule. The Committee on Classrooms and Schedule consists of six Faculty members, one from each division of the University and at least one of whom is nontenured. The Dean of the Graduate School meets with the Committee. The Registrar is secretary ex officio, and the Dean of the College and the Vice Provost for Space Programming and Planning are members ex officio. The chair is designated by the President from among the elected members of the Faculty.
The Committee on Classrooms and Schedule is authorized by the Faculty to arrange the Academic Calendar in accordance with Section I of these Rules, and may make recommendations to the Faculty for changes in that section. The Committee assesses classroom and teaching facilities space and recommends improvements that better meet the pedagogical needs of the University.
After conference with the Dean of the College and with representatives of the various departments concerned, the committee arranges hours for undergraduate class exercises and examinations.
m. Committee on Undergraduate Admission and Financial Aid. The Committee on Undergraduate Admission and Financial Aid consists of six Faculty members including at least one from each of the four divisions and at least two who are nontenured. Two members are elected each year to terms of three years. The Dean of the College is chair, the Dean of Admission, and the Director of the Undergraduate Financial Aid Office, are members ex officio. The Treasurer and the Dean of Student Life meet with the Committee.
The Committee advises the President, the Dean of the College, the Dean of Admission, and the Director of Undergraduate Financial Aid Office on policies and procedures governing admission and financial aid. The Committee is advised by the Committee on the Course of Study as to basic academic requ1rementS for admission of undergraduates. It may in turn present to the Committee on the Course of Study proposals for changes in these basic requirements, and it may concern itself with additional criteria necessary for the final selection of candidates for admission.
On the recommendation of the Dean of Admission, the Committee grants regular undergraduate admission to the University subject to limitations of enrollment. On the recommendation of the Director of the Undergraduate Financial Aid Office, the Committee awards all undergraduate scholarships and supervises all forms of financial aid to undergraduate students subject to the limitation of available funds.
The Dean of the College shall report to the Faculty annually on matters under the jurisdiction of the Committee. This annual report shall include both analysis of the academic and personal qualities of those candidates admitted to the University and those rejected (and those who decline admission), and also a general review of financial aid with appropriate breakdown of figures wherever possible.
n. University Student Life Committee. The University Student Life Committee consists of six members of the Faculty, including at least two who are nontenured and one Residential College Master. The following also serve on the Committee: the Vice President for Campus Life as chair, the Dean of the College, the Dean of the Graduate School, the Director of Athletics, the Executive Director of University Health Services and the Dean of Undergraduate Students.
The University Student Life Committee is concerned with fostering relationships among academic, residential and social experiences of undergraduate s and graduate students and more generally with the tone and character of University student life. In conjunction with the Council of Masters, which oversees such matters in the residential colleges, the Committee reviews policies affecting residential and extracurricular life for all undergraduate and graduate students.
The Committee may advise the Dean of Undergraduate Students, the Dean of the Graduate School, the Dean of the College, the Vice President for Campus Life and the President concerning matters under its purview and may, periodically, report and make recommendations to the Faculty.
Normally, the Committee shall include in its deliberations, and in the work of any subcommittees which may develop, student members of the University Student Life Committee of the Undergraduate and Graduate Student Governments.
o. Committee on Grading. The Committee on Grading consists of six members of the Faculty (one department chair from each division, and two other faculty members) elected by the faculty according to its usual procedures, and (ex officio) the Dean of the Faculty, the Dean of the College, and the Registrar.
p. Council of Masters. The Council of Masters consists of the Masters of the five Residential Colleges and of Stevenson Hall, together with the Dean of Student Life, as chair, and the Dean of the College. An Associate Dean of the College serves as Secretary without vote.
The Masters of the five Residential Colleges and of Stevenson Hall are normally appointed to four-year terms by the President on the recommendation of the Dean of the College and the Dean of Student Life.
The Council of Masters is concerned with creating and maintaining an environment in the undergraduate residential colleges and Stevenson Hall which supports and enhances the educational mission of the University. In carrying out these responsibilities, the Council of Masters, after consulting with the college and hall councils, sets policy for the residential and dining facilities for which it has general oversight and may advise the Dean of Student Life, the Dean of the College and the President on matters of general concern. The Council works in conjunction with, and makes recommendations to, regular standing committees of the Faculty, especially the Committee on the Course of Study and the Committee on Undergraduate Life.
q. University Research Board. The University Research Board consists of six members of the faculty. Two faculty members are elected by the Faculty at large by the system of the alternative vote and four faculty members are appointed by the President. Each of the four divisions of the Faculty is represented by at least one member. Faculty members normally serve four year terms and are not eligible for immediate re-election or reappointment after serving a full four-year term, except in unusual circumstances.
The Dean for Research serves as Chair and the Director of the Office of Research and Project Administration serves as Administrative Officer. An administrator from the Office of the Dean for Research serves as Secretary. The Treasurer and Dean of the Graduate School also sit on the committee. When necessary, the Provost, Dean of the Faculty, Vice President for Development, General Counsel, and Director of Environmental Health and Safety meet with the Board. Other individuals may sit with the Board as needed. The Board advises the Dean for Research and the President on matters pertaining to research administration and policy.
3. ELECTION PROCEDURES
a. For the Committee on Conference and Faculty Appeal, the Committee on the Course of Study, the Committee on the Library and Computing, the Committee on Undergraduate Admission and Financial Aid, and the University Research Board, the election procedures shall be as follows:
- Before the April meeting of the Faculty, the Committee on Committees, having due regard for the fair representation of all Divisions of the Faculty and for the widest possible distribution of committee assignments among Faculty members, shall present to the Faculty by mail twice as many nominees as there are vacant elective posts to be filled in each committee.
- Additional nominations to any or all of the committees may be made from the floor at the April Faculty meeting.
- Following the April Faculty meeting the Clerk shall mail to each voting member of the Faculty ballots containing lists of the candidates for these committees, the names grouped by divisions and within each division arranged alphabetically. Brief statements describing the responsibilities of these committees shall also appear on the ballots. The Faculty shall be instructed to rank all the candidates for each of these committees in order of preference, and to return their ballots to the Clerk's office by noon of the 10th day following the date of issuance, at which time the poll will be deemed closed.
- The Clerk shall tabulate the results of this balloting and report the results of the election at the May meeting of the Faculty.
- In the event of a tie affecting the election of any candidate to a designated committee, the President, or in the President's absence the Provost, shall cast the deciding vote.
- In case a vacancy occurs on any of these committees between regular elections, it shall be filled by a special election for the unexpired term and the special election shall be conducted according to the procedures just outlined.
- Except for elected or appointed members of the Committee on the Library and Computing, a member of the Faculty, upon completion of a full term on any one of these committees, is not eligible for reelection to that committee until a period of time equal to a full term has elapsed, except under unusual circumstances. In the case of the Committee on the Library and Computing, no elected or appointed member may serve more than two consecutive terms.
- In order to assure a wide distribution of committee assignments among committees concerned with overall policies of the University, a member of the Faculty may not serve on the Advisory Committee on Policy and the Committee on Conference and Faculty Appeal during the same period of time.
- For committee members whose appointments to the Faculty end during the normal period of committee service, the term on the committee shall end with the Faculty appointment.
b. For the Advisory Committee on Appointments and Advancements, the election procedure shall be as follows:
- Before the February meeting of the Faculty, the Committee on Committees, having due regard for the fair representation of all divisions of the Faculty, for continuity of service on the Committee, and for the widest possible distribution of committee assignments among Faculty members, shall present to the Faculty by mail twenty-four nominees for the Advisory Committee on Appointments and Advancements. The committee shall choose full professors who have demonstrated competence and fairness in the making of decisions regarding appointment and advancement of Faculty members.
- Additional nominations to the Committee may be made from the floor at the February Faculty meeting.
- Following the February Faculty meeting the Clerk shall mail to each voting member of the Faculty a ballot listing the candidates for this committee, in alphabetical order and indicating department and division. The Faculty shall be instructed to rank the names by order of preference and to return their ballots to the Clerk's office by noon of the 10th day following the date of issuance, at which time the poll shall be deemed closed.
- The Clerk shall tabulate the result of this balloting. The winning candidates shall be determined according to the system of the single transfer able vote, modified when necessary to insure (a) at least one person from each Division; (b) three persons from Divisions I and II, three from Divisions III and IV; (c) not more than one person from any depart meet; and (d) at least two departmental chairs. The results of the tabulation shall be announced by the Clerk of the Faculty at the March meeting of the Faculty.
- In case of a tie vote, the President shall cast the deciding vote.\
- In case a vacancy occurs, it is to be filled by an election, for the unexpired term, conducted in a manner similar to that prescribed for regular elections, except that the system of the single transferable vote need not be used if there is only one vacancy.
- A ballot shall not be considered defective when fewer than the stipulated number of names are marked, provided it is otherwise in conformity with the above instructions.
c. For the Faculty Advisory Committee on Policy, the election procedure shall be as follows:
The Faculty Advisory Committee on Policy consists of the elected Faculty members of the Executive Committee of the CPUC. The election procedure is specified by the Charter of the Council of the Princeton University Community.
d. For all other Faculty committees, unless another procedure is indicated, the Committee on Committees shall nominate members to fill vacancies and shall submit the nominations at the June meeting for action by the Faculty; at that meeting further nominations may be made from the floor.
e. Any member of a committee may be recalled by the Faculty, and such recall vote shall be held upon petition of fifty members of the Faculty. A majority of votes cast for recall shall cause the recall of the member and his or her seat shall thereby become vacant.
An ex officio member of any committee of the Faculty may designate at the beginning of the academic year a representative to serve in his or her place as a voting member, normally for the duration of that year.
Unless otherwise specified in these Rules and Procedures, terms of members of all Faculty committees shall normally begin on 1 July immediately following the academic year in which they are elected or appointed, and shall terminate on 30 June of the year which completes their specified length of service. In unusual situations where an important action of a committee (such as an appeal) cannot be completed by 30 June and must be continued into the summer recess, members who would otherwise be terminating their service may be asked by the President or the Dean of the Faculty to continue to serve during the summer until the action under consideration has been completed.