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Princeton University
Office of the Dean of the Faculty

Rules and Procedures of the Professional Library Staff of Princeton Universityand Other Provisions of Concern to These Staffs

Last printed Fall 1986; Last updated September 2012

V. THE RANKS OF THE PROFESSIONAL LIBRARY STAFF

A. Senior Librarian

1. Definition

The rank of Senior Librarian is awarded to individuals with outstanding leadership qualities and a high level of expertise in their assigned areas of responsibility in the library and who exhibit outstanding achievement in their professional endeavors. Their responsibilities are such that a high level of creativity and independence in planning, organizing, and administering is essential to the successful accomplishment of their responsibilities. They have made outstanding contributions to the Library and to the profession, which are recognized at regional, national, or international levels. These librarians may hold either administrative or non-administrative positions.

2. Criteria for Promotion or Appointment to Rank

Promotion or appointment to the rank of Senior Librarian is contingent upon maintaining a high level of performance of job-related duties and responsibilities as a Librarian or an equivalent rank. Appointment to the Senior Librarian rank from outside is normally reserved for those who have had the equivalent of at least five years of relevant professional experience.

In addition, to be appointed or promoted to the rank of Senior Librarian, an individual will ordinarily meet the following criteria:

  • Have a minimum of five years of professional library experience at the rank of Librarian or its equivalent. Experience at another institution may count toward the five-year total. In exceptional cases promotion or appointment may be made earlier.
  • Have made significant new accomplishments reflecting greater professional growth or contribution than at the rank of Librarian. The accomplishments will be judged in terms of outcomes, results, and impact. Also, significant evidence of regional, national or international recognition is expected at this rank.

3. Reappointment

Senior Librarians appointed from outside and those promoted to this rank without continuing appointment may, provided that their performance continues to meet the requirements for this rank, be offered three consecutive annual reappointments if promoted or appointed between July 1 and December 31, and four consecutive annual reappointments if promoted or appointed on or after January 1.

4. Continuing Appointment

At the end of the appropriate period, Senior Librarians without this status are considered for continuing appointment. Should continuing appointment not be recommended during the prescribed period, the librarian is not reappointed. If, for unusual reasons, such as illness or other exceptional circumstances, the University Librarian in consultation with the Promotion, Continuing Appointment and Review Committee cannot make a recommendation on continuing appointment during this time, then it will be recommended to the Dean of the Faculty that a single additional one-year appointment should be made. The librarian will be considered for continuing appointment during the next annual evaluation cycle and if not granted continuing appointment will not be reappointed for the succeeding year.

A Senior Librarian who becomes the parent of a child by birth or adoption  will be automatically granted a one-year extension of term by the Dean of the Faculty. . The Senior Librarian’s service may be extended by one year for each child, including twins and other multiple births or adoptions. This policy applies to both men and women, and includes same-sex domestic partnerships which are recognized by the University.

Extensions are available to all Senior Librarians without continuing appointment before the final year of their term. Notifications of  such extensions should be made by the Senior Librarian’s supervisor to the Dean of the Faculty as soon as possible after the childbirth and/or adoption, but in no case later than September fifteenth of the year in which a recommendation on the Senior Librarian's reappointment or continuing appointment must be made.

B. Librarian

1. Definition

The rank of Librarian is a career rank; that is, an individual may remain at this rank indefinitely after being granted continuing appointment. Librarians have achieved a high level of competence in their area of responsibility, and duties are generally performed independently and with initiative. The librarians at this rank should have recognized knowledge and skills, and may hold either administrative or non-administrative positions. Librarians develop areas of specialization which will enhance their value as members of the library staff, and participate regularly in professional and/or University activities.

2. Criteria for Promotion or Appointment to Rank

Promotion or appointment to the rank of Librarian is contingent upon maintaining a high level of performance of job-related duties and responsibilities. In addition, to be appointed or promoted to the rank of Librarian, an individual will ordinarily meet the following criteria:

  • Have a minimum of 3 years of professional library experience at the rank of Associate Librarian or its equivalent. Experience at another institution may count toward the 3-year total.
  • A successful candidate will be expected to have significant accomplishments in at least three of the following areas. "Significant accomplishment" means more than activity, participation, or membership. The accomplishments will be judged in terms of outcomes, results and impact.
     
    1. Innovative contributions to library operations, procedures and functions that transcend specific job-related work assignments. Contributions in this area should result in significantly increased efficiency of operations, or enhanced service to patrons.
    2. Demonstrated leadership ability. Supporting documentation must be explicit in describing what resulted from the individual’s leadership and the impact it had.
    3. Service to the profession and/or the University. Supporting documentation must be explicit in describing the impact of this service on profession and/or University.
    4. Research and publications. Publications will be judged on the excellence of scholarly work or professional impact.
    5. Professional and educational development through formal courses, seminars, workshops, and conferences. These activities should go beyond training necessary to stay current for one's job and should have a demonstrated impact on the Library, the University or the profession. If an educational program allows a candidate to become generally recognized as an expert in some important aspect of the Library's work, it could qualify as significant. Completion of an advanced degree, such as a master's or doctorate in a relevant field, would also qualify.

3. Reappointment

A librarian promoted to the rank of Librarian is normally reappointed to a three-year term effective July 1. During the final year of the reappointment, the librarian is considered for continuing appointment.

4. Continuing appointment, Criteria for Continuing Appointment and Extensions

Continuing appointment is awarded to those librarians who exhibit excellence in service to the University and strong proven capacity for sustained professional growth.

A librarian appointed to the rank of Librarian from outside the library staff is considered for continuing appointment during his or her fifth year if hired between July 1 and December 31, and sixth year if hired after December 31. The exception to this rule is Associate University Librarians who are not eligible for continuing appointment because their positions are administrative. Librarians may be considered for promotion prior to their final year of reappointment. If the promotion is denied, the Librarian may be reviewed again in their final year.

A Librarian who becomes the parent of a child by birth or adoption will be automatically granted a one-year extension of term by the Dean of the Faculty. The Librarian’s service may be extended by one year for each child, including twins and other multiple births or adoptions. This policy applies to both men and women, and includes same-sex domestic partnerships which are recognized by the University.

Extensions are available to all Librarians without continuing appointment before the final year of their term. Notifications of such extensions should be made by the Librarian’s supervisor to the Dean of the Faculty as soon as possible after the childbirth and/or adoption, but in no case later than September fifteenth of the year in which a recommendation on the Librarian’s promotion to continuing appointment must be made.

5. Termination or Non-reappointment

If continuing appointment is not recommended during the prescribed period, the librarian is not reappointed. If, for unusual reasons such as illness or other exceptional circumstances, the University Librarian in consultation with the Promotion, Continuing Appointment an Review Committee cannot make a recommendation on continuing appointment during this time, then it will be recommended to the Dean of the Faculty that a single additional one-year appointment should be made. The librarian will be considered for continuing appointment during the next annual evaluation cycle and if not granted continuing appointment will not be reappointed for the succeeding year.

Librarians on continuing appointment may be terminated only for reasons described in Section B of Chapter IV.

C. Associate Librarian

Associate Librarian is the initial and probationary rank which provides an opportunity for librarians to develop advanced professional skills and explore opportunities for development in areas of specialization which will enhance their value as members of the professional library staff and for participation in professional and/or University activities. An Associate Librarian normally works under specific supervision of a more experienced librarian, with whom he/she shares responsibility for improving services and resolving operational problems.

1. Criteria for Appointment to Rank

For appointment to the rank of Associate Librarian an individual must meet the following criteria: Possess a Master's degree in Library (and Information) Science from a program accredited by the American Library Association, or in exceptional cases, an advanced degree in a relevant discipline other than Library (and Information) Science.

2. Appointment and Extensions

All initial appointments and extensions at this level terminate effective July 1. Associate Librarians with start dates between July 1 and December 31 will normally receive one multi-year appointment terminating two years from the July 1 following the start date and those with start dates on or after January 1 will receive one multi-year appointment terminating three years from the July 1 following the start date. All candidates for the rank of Librarian must have acquired a minimum of three years of professional library experience by the time of their promotion.

An Associate Librarian who becomes the parent of a child by birth or adoption shall be granted a one-year extension of term upon request to the Dean of the Faculty. The Associate Librarian’s service may be extended by one year for each child, including twins and other multiple births or adoptions. This policy applies to both men and women, and includes same-sex domestic partnerships which are recognized by the University.

Extensions are available to all Associate Librarians before the final year of their term. Notifications of such extensions should be made by the Associate Librarian’s supervisor to the Dean of the Faculty as soon as possible after the childbirth and/or adoption, but in no case later than September fifteenth of the year in which a recommendation on the Associate Librarian’s promotion to Librarian must be made.

3. Promotion

Associate Librarians are normally considered for promotion during their final year of appointment at this rank. This consideration is based on the librarian’s performance of his or her responsibilities and demonstrated potential for growth. Associate Librarians may be considered for promotion prior to their final year of reappointment. If the promotion is denied, the Associate Librarian may be reviewed again in their final year.

4. Non-reappointment

If promotion to Librarian is not recommended during the final year of reappointment, the librarian will not be reappointed. If, for unusual reasons such as illness or other exceptional circumstances, the University Librarian, in consultation with the Promotion, Continuing Appointment and Review Committee, cannot make a recommendation on promotion at this time, then it will be recommended to the Dean of the Faculty that a single additional one-year appointment should be made. The librarian will be considered for promotion during the next annual evaluation cycle. If promotion is not recommended at that time, the librarian will not be reappointed for the succeeding year.

D. Librarian III

Librarians appointed to the rank of Librarian III before January 1, 2004 may continue to hold that rank according to the provisions of their original appointment as stated in the Rules and Procedures of the Professional Library Staff of Princeton University dated Fall, 1986. No additional appointments to this rank will be made but librarians who hold the rank of Librarian II on January 1, 2004 may choose to be considered for promotion to this rank under the 1986 criteria.

E. Librarian II

Librarians appointed to the rank of Librarian II before January 1, 2004 may continue to hold that rank according to the provisions of their original appointment as stated in the Rules and Procedures of the Professional Library Staff of Princeton University dated Fall, 1986. No additional appointments or promotions will be made to this rank.

F. Visiting Senior Librarian, Visiting Librarian, and Visiting Associate Librarian

Librarians from other institutions who visit the University to work for limited periods before returning to their home institutions are appointed, either with or without salary, to the visiting rank equivalent to the regular rank for which they would normally be qualified. Visiting appointments are made for specific periods of up to one year. Such visitors may be reappointed for succeeding periods so long as the total term of appointment does not exceed three calendar years.