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Princeton University
Office of the Dean of the Faculty

Rules and Procedures of the Professional Library Staff of Princeton University and Other Provisions of Concern to These Staffs

Last printed Fall 1986; Last updated: June 2004

DISCLAIMER

Particular rules and procedures set forth in this document may be changed, supplemented, or rescinded from time to time by appropriate action of the board of trustees, or the body responsible for a matter in question. Such changes are effective as set forth upon enactment. Copies of the most recent rules and procedures may be obtained from the Office of the Dean of the Faculty. In addition, the most recent edition of the bylaws of the University's trustees may be obtained from the Office of the Vice President and Secretary.

The rules and procedures set forth in this document are not intended to address all aspects of employment with the University. The statements set forth in this document are not intended as contractual duties or obligations of the University. This document is not intended to create any legal rights between the University and its staff nor is it intended to confer any legal benefits to university staff.

EQUAL OPPORTUNITY POLICY

Princeton University subscribes to a policy of equal opportunity. The University believes that commitment to principles of fairness and respect for all helps create a climate that is favorable to the free and open exchange of ideas, and the University seeks to reach out as widely as possible in order to attract the ablest individuals as students, faculty, and staff. For these reasons, decisions concerning admission to University academic and other programs, as well as employment decisions in all University departments and offices, are made on the basis of an individual's qualifications to contribute to meeting Princeton's educational objectives and its institutional needs. In applying this policy, the University is committed to the principle of not discriminating against individuals on the basis of personal beliefs or characteristics such as political views, religion, national or ethnic origin, race, color, sex, sexual orientation, age, marital status, veteran status, or disability unrelated to job or program requirements.

In addition to the general policy just defined, Princeton has specific legal obligations as a recipient of federal financial assistance and as a federal contractor. These obligations include the development and implementation of a plan to undertake appropriate forms of affirmative action to employ women, people of color, people with disabilities, and Vietnam-era and disabled veterans. Princeton's affirmative action plan is available for review at the University upon request.

The University president and provost are responsible for overseeing the implementation of this equal opportunity policy and the affirmative action plan. The vice provost for administration is responsible for monitoring University practices and procedures to ensure compliance with our policy and federal, state and local laws and regulations, including Section 504 of the Rehabilitation Act and Title IX of the Education Amendments of 1972. Inquiries regarding these matters should be directed to the vice provost for administration, Three Nassau Hall, Princeton University, Princeton, NJ 08544 or (609) 258-6110.

FOREWORD

The University Library has always occupied a central position in Princeton's educational program. In the first printed catalogue of the Library, which he compiled in 1760, President Samuel Davies emphasized the role of the Library for both Officers and Students, "to lead them beyond the narrow Limits of the Books to which they have been confined in their stated Studies and Recitations, that they may expatiate at large through the boundless and variegated Fields of Science."

This concept of independent study and its dependence upon the Library was restated four years later by Samuel Blair in his Account of the College of New Jersey: "In the instruction of youth care is taken to cherish a spirit of liberty, and free inquiry…” For this reason students were "allowed the free use of the college library, that they may make excursions beyond the limits of their stated studies, into the unbounded and variegated fields of knowledge and, especially, to assist them in preparing their disputations, and other compositions."

In this view of a library the Professional Staff assumes a central role, one which has become increasingly important in light of the exponential rate of growth of information in print and other forms since the time of Samuel Davies and Samuel Blair. Since its founding over 250 years ago, the library system at Princeton has grown from a collection of 474 volumes in one room of Nassau Hall to holdings in 15 buildings throughout the campus. The combined collections total more than six million printed works, five million manuscripts and two million non-print items, and increase at the rate of about 10,000 volumes a month. Today the library provides networked computers across campus for access to a wide variety of electronic resources, including its catalogs, indexes, reference tools, full text electronic books, electronic journals, numeric data, digital maps and images. Through its activities in acquiring, organizing and disseminating these resources, the Professional Library Staff is placed in active partnership with the Faculty and the Professional Research and Technical Staffs in the teaching and research programs of the University.

This revised edition of the Rules and Procedures of the Professional Library Staff of Princeton University defines the basic information of immediate interest and concern to members of the professional library staff and to other officers of instruction and administration. General information on the University's regulations may be found in Rights, Rules, Responsibilities (http://www.princeton.edu/pr/pub/rrr/03/index.htm). Additional information of interest to professional staff may be found on the Office of the Dean of the Faculty (http://www.princeton.edu/dof/) and the Office of Human Resources (http://www.princeton.edu/hr/) websites.

This is a “University Confidential” document in the sense that no portion of it is to be published without the permission of the president of the University or distributed outside the Princeton University community.