Data and Project Coordinator
- Data Coordination, Design, & Report Generation
The coordinator will oversee the information and reporting needs of the EAS Department. The candidate handles a wide variety of confidential data and will develop an in-house database to access data sets (when scripted reports are unavailable) and run University reports (CIS and Info. Warehouse). Incumbent will consult with University offices who are setting new policies on data collection, advise EAS manager and chair on these policies, and implement a compliant design for data collection, retention, and report generation. This resourceful administrator will work to reduce redundant tasks and improve efficiency. S/he will respond to data challenges by analyzing incoming data, determining how to organize and graphically represent data, and prepare reports.
- Academic Project and Events Management
Working closely with the Department manager on projects tied to the University's academic calendar, he/she will review and take action on Dean's memorandum, prepare materials for upcoming deadlines, and adhere to electronic submission guidelines set by the Dean’s office for their OnBase document management system. The coordinator will work closely with the Department manager to prepare printed and electronic material for review by central administration. Special projects will also be assigned by the chair and manager.
The coordinator will work independently on recruitment logistics (7-15 campus visits a year) including: travel, interview scheduling, and the timely distribution of information via email, SharePoint, and hardcopy. Conference/ workshop planning for small to mid-size conferences, usually 1-3 per year, though possibly more. This entails hotel and travel arrangements, catering and venue reservations, and well-timed communications to faculty and visitors regarding scheduling.
- Administrative Technical advisor
Strong at providing technical advice to colleagues, in order to increase productivity, he/she will advise our administrative team members on ways to increase productivity by using advanced features in MS Outlook, Word, and Excel (mail merge). Candidate will be the lead in scanning, reformatting, and uploading sensitive and confidential material to our SharePoint website.
Before the beginning of each semester, the candidate will assist the EAS technical manager. When classes are not in session the candidate will coordinate with our tech. manager to plan and execute off-season projects such as launching a new website.
Software required: expert proficiency with Access database management software (or similar), and MS Word, MS Excel, MS Outlook, and Adobe Acrobat. Experience with with OnBase (or similar) is a plus.
Working in an academic office of 5-7 administrators, while supporting 40+ faculty, requires all staff members be responsive to faculty- and student-needs.
This is a term position, which runs through June 30, 2015. Renewal for a second- or third- year contract may be considered upon the successful completion of year one.