Princeton University

• Services: Rental of tables, chairs, coat racks, dividers, etc.
• Location: 180 Alexander Street
• Contact: Main Office - 609-258-3490
• Office Hours: 8:00 a.m. - 4:00 p.m.
• Delivery Hours: 7:30 a.m. - 3:00 p.m.
• Time Frame: Request one week's advance notice.
• We may not be able to fill last minute requests.
• Delivery or pick-up on weekends, holidays or after 3:00 p.m. Monday through Friday will be at an overtime rate for labor. Minimum charge is $60.00.
• Equipment Rental Form is available at equipment rental form
• Equipment Rental Form must be filled out accurately and in full.
• The Rental Fees are for a one week period. If the equipment is needed for a longer period of time, the charge is one-half the original cost for each additional week. The rental fees include delivery and pick-up.
• If a set-up, breakdown, and/or clean-up is requested, an additional charge will be added at an appropriate rate (estimate available upon request).
• Even if set-ups are not requested, there may be a charge for event cleanups.
• If set-up is requested, a diagram and/or precise instructions are required.
• All rental equipment becomes the responsibility of the renter for the period of time for which it is rented. If there are any broken or lost items during this period, the renter will be charged for replacement costs.
• Please do not use staples on the tables. They are hard to remove and damage the tables.
• The equipment may be rented for University functions only.
• If the order is a student account (541 account #), an Events Registration Form is required from the Dean of Students Office. It needs to be brought to 180 Alexander Street or faxed to 609-258-1926. Student orders will not be filled without this form.

• If you need a location set-up with rental equipment or existing furniture and/or cleaned before your event, there is a charge. The cost of renting tables and chairs does not include the labor to set them up and break them down. Some locations are more labor intensive than others, so costs do vary.
• After your event, a clean-up of the location may be required. Remember a clean-up is not just putting the trash in the trash can. The janitorial staff will reset the furniture or breakdown the rental equipment, remove the trash and recycling, vacuum the carpets or sweep or mop the floors, and clean the bathrooms used by the event. They may also perform other tasks like cleaning glass in entry doors and table tops. Dining Services and other caterers do not clean.
• One frequently asked question is: "Why can't set-up or clean-up be done during regular time to save me money?" Many small events are done during normal working hours when they occur Monday through Friday. Some larger events may also be billed at regular time. Most larger events are done on overtime for the following reasons: Janitors already have an area to clean daily. If the staff is taken away from their assigned area or has to spend extra time in one location, the building does not receive adequate cleaning. If the event occurs Friday evening through Sunday, it is Unsightly and unsanitary to leave it until Monday. Most building Managers require a clean-up after any event involving food or drink. Some of those locations are" Carl Ichan Lab, Carl A. Fields Center, Fine Friends Center, Class of '56 Lounge, Shultz Dining Room and the Joseph Henry Room.
• Clean-up costs vary depending on the location, size and type of event. $150 - $200 is an approximate estimate for a clean-up. If a carpet is stained from food or drink and requires more than a vacuuming, or if trash spills are excessive, costs may be higher.

Policy for Lost or Damaged Equipment

• Charges for lost or damaged folding chairs will be reduced to $10 a chair since this accurately reflects our true replacement cost. (Current  charge is $20)
• Damaged tables will result in a charge of 2/3 of the replacement cost. This is due to many of the tables being no better than "fair" condition. the replacement charge will drop from $120 to $80 based on current prices.
• All other items will be charge the actual replacement value for that item.
• Charges will not apply for lost or damaged equipment that has not been picked up by departmental staff for more than 48 hours after customer use or after scheduled pick-up time.
• Customers will be contacted and alerted to missing equipment so that they have a opportunity to locate it before a charge applies. Building Service supervisors will also be alerted to assist in locating the equipment. Both are existing practices.
• As always, good judgment applies on when to charge customers and when not to. Extenuating circumstances may occasionally come into consideration.