Undergraduate Room Draw Guide 2008
TABLE OF CONTENTS
INTRODUCTION
GENERAL INFORMATION
ROOM DRAW OPTIONS AND RULES
• Spelman Draw
• 2 Dickinson St. Co-op Draw
• Independent Draw
APPLYING FOR ROOM SELECTION
PLANNING FOR ROOM SELECTION
ROOM SELECTION
QUESTIONS & ANSWERS
» CALENDAR
TERMS & CONDITIONS
- TBA
- TBA
Introduction
February 2008
Dear Room Draw Participant:
Believe it or not, the time has come to consider your housing arrangements for next year! Welcome to Room Draw 2008!!!
Please be sure to read all of the corresponding materials carefully! Like last year, all applications are submitted, verified and finalized online, and all rooms will be chosen online as well.
By reading ALL of the information presented here and planning ahead, drawing your room should be relatively easy and stress free this year.
In this document, you will find everything you need for Room Draw. We cannot stress strongly enough how important it is to read all of the Room Draw information carefully. Most problems experienced by Room Draw participants are due to students not knowing or following correct policy and procedure. Although most of the information in this document will remain constant, a few minor changes are possible. Should changes occur, the Room Draw Guide will be updated immediately.
Please note that Rights, Rules, Responsibilities states: "Members of the University community are expected to be honest and straightforward in their official dealings with University processes, activities and personnel. This obligation includes...providing accurate information on official forms and documents as well as to University personnel...Deliberate violations will be considered serious offenses..."(p.2).
If you have any questions at all, please do not hesitate to contact us.
Sincerely,
Undergraduate Housing Staff
8-2556
NOTE: Remember that you alone are responsible for entering the Draw correctly and for following all of the regulations. The Undergraduate Housing Office does not grant exceptions to Room Draw guidelines and regulations.
Draw Overview
The Class of 2011 will choose rooms during their respective Residential College Draws. The Classes of 2009 and 2010 may choose a room through any of the following draws: Spelman, Independent, 2 Dickinson, Mathey College, Whitman College and Upperclass. These draw options are explained in detail in the corresponding sections of this guide. Please read all sections of this document carefully so that you are informed about the regulations and the various ways you can apply to draw, as well as learn what information pertaining to Room Draw will be useful to you in selecting your room.
For a consistent response to questions about Room Draw, please direct questions to Angie Hodgeman, Manager for Undergraduate Housing. She can be contacted at 8-3461 or via email at hodgeman@princeton.edu
The regulations and procedures in this guide will not be waived or revised during the course of the draw. Any student who feels these regulations are being abused should contact Angie Hodgeman or a member of the Residence Committee. Students who seek unfair advantage in the Room Draw process will be subject to University disciplinary action and, at the discretion of the Housing Office, may lose their right to draw a University dormitory room.
Any disputes, abnormalities, or improprieties will be referred to the Board of Examiners. This group consists of the Chair of the Residence Committee, the Assistant Dean of Undergraduate Students, and the Assistant Director for Student Housing. The group acts on behalf of the Residence Committee in individual cases, but is not empowered to grant additional weighted ratings. All decisions are binding, and appeals will not be considered.
This Committee strongly believes in consistency in Room Draw regulations. They are unlikely to decide in favor of exceptions for individual students. Most of the cases reviewed in past years were due to late Room Draw applications or students misunderstanding draw policy. In all of these cases exceptions were not granted.
The room contract you will electronically sign at the time of your draw is a binding agreement for the entire academic year.
Choose roommates carefully. Roommate problems can be overwhelming and there is no guarantee of changing rooms after draw. REMEMBER: Best friends do not always make the best roommates!
Due to summer construction projects, minor changes in square footage and room configuration may occur. These changes are unavoidable and are not grounds for room change or contract cancellation.
What's New in 2008?
THE FOUR YEAR COLLEGE PROGRAM CHANGES
Look for some changes to room allocations in Whitman and Mathey. Some three-room doubles will be available in Mathey College to accommodate request from Upperclass students for the option of a common area. Whitman College will include Spelman Buildings 7 and 8 (54 Total Beds) to accommodate student’s requests for an independent/college option.
AVAILABLE ROOMS LIST
Students will still be able to view available rooms online prior to the draw. Students will only be able to see the available rooms in the draws they have applied to when selecting their room in the system. Significant changes have been made to the sorting functionality of the available rooms list. In the colleges, if a zone has closed students will not see any rooms in that zone. Available rooms will be updated in real time online. The room draw program will feature a new tool to view recently selected rooms in the previous two hours in that draw.
LATE APPLICATIONS
Late applications will not be accepted. Anyone who does not submit an application on time and who still wishes to live on campus next year will have to submit a wait list application.
PROXY CHANGES
A new proxy function has been implemented in the room selection system this year. Students will still be able to select another student or the housing office to act on their behalf to select a room. In addition, proxies will be able to sign on as themselves and be able to pick rooms for everyone for whom they are a proxy without needing to open multiple browser sessions for each student.
CONSTRUCTION ALERTS
Butler Quad –Construction of New Butler will be ongoing throughout the 2008-09 academic year. This will primarily affect 1915 Hall, 1938 Hall, 1981 Hall and the north side of Bloomberg and Scully Halls facing the quad. Building construction may result in construction noise, dust, and heavy truck traffic around the site. Construction projects should not begin before 8:00 am daily.
UStore Renovation – Renovation of the UStore may result in some work taking place after September 1, 2008. This will primarily affect Blair entries 6-10 (south side only). Construction projects should not begin before 8:00 am daily.
Wilson College Courtyard – Renovation and Landscaping efforts will continue to take place in the Wilson College Courtyard through the end of October. This will primarily affect Wilson College dorms 1927/Clapp, 1937, 1939, Dodge Osborn, and Feinberg Hall rooms facing the courtyard. Construction projects should not begin before 8:00 am daily.
Please take this into account when choosing your room.
IMPORTANT EARLY ARRIVAL INFORMATION!!
The official move-in date for Fall 2008 for the classes of 2009, 2010, and 2011 is Sunday, September 7, 2008. Please be aware that those dorms used for summer housing or other camps/conferences may not be available for early arrival students. If you draw a room in any of these locations and you are in a pre-approved early arrival group, you may not be able to access your room until September 1.
General Information
Living in Eating clubs or Off-Campus
If you intend to live in an eating club or off-campus, please email Phyllis Rodill at prodill@princeton.edu with the club name and phone information. Students opting to live off-campus forfeit their opportunity to participate in Room Draw. Addresses of off-campus students will be included in the online Campus Directory.
If you are unsure about your arrangements, you may enter the draw to secure a draw time, but we ask that you either draw into a single or place yourself on the wait list. In the past, we have had the luxury of not having to assign students to vacancies in suites left by those students who canceled their contracts. This will not be the case as we move forward. All spaces will be used for returning students this coming year. Please be cognizant of this if you decide to select a space in a suite, and then opt to cancel your contract. Your roommates will be assigned a new student to that vacancy. If you put your name on the Wait List, the Housing Office will do everything in its power to assign you to a suitable space during the summer. Housing is guaranteed for all students participating in Room Draw, but we cannot promise specific accommodations. The rules for room switches are very specific. Do not draw based on the assumption that you will be able to switch rooms, then cancel your contract and go off campus (see Room Switch Policy).
A Cappella Singing Groups
Some a cappella singing groups have practice rooms in certain dorms. These dorms are:
Footnotes 300 Walker
Nassoons 1901 Hall
Tigertones 100 Foulke Hall
Tigerlilies 300 Henry Hall
Laundry Facilities
The following is a list of campus laundry facilities:
| Blair | basement 10th entry |
| Bloomberg | 2nd, 3rd, 4th floor |
| Dod | basement |
| Edwards | basement |
| Feinberg | basement |
| Fisher | 1st floor |
| Forbes |
basement - main, annex |
| Hamilton | basement |
| Henry | 1st entry |
| Holder | basement, 13th entry |
| Joline | 3rd entry |
| Laughlin | 2nd entry |
| Little |
basement, 1st, 10th entry |
| North C | 2nd, 3rd, 4th floor |
| Patton | Tower-basement, 3rd entry-4th floor |
| Pyne | 4th entry |
| Scully | 1st, 2nd, 4th floor |
| Spelman | building 5 |
| South Baker | 2nd, 3rd, 4th floor |
| Witherspoon | basement |
| 1903 | 1st entry |
| 1915 | 6th entry |
| 1927/Clapp | basement |
| 1981 | 3rd, 4th floor |
Gender Designations
The following information regarding the gender designations in campus housing may be helpful as you plan for your draw. Regulated Random areas exist where bathroom facilities are limited. Either gender may draw into these areas but in some cases there is a pre-determined limit on a particular gender. The pre-determined numbers can be accessed from the menu (View Bathroom Zones). These numbers will count down as rooms are chosen during the draw process.
|
HALL
|
ENTRY
OR ROOM |
DESIGNATION
|
|
Brown
|
Building
|
Male limit may
not exceed = 85
|
|
Forbes
|
A311-A328
|
Female only
|
|
Henry
|
Building
|
Male limit may
not exceed = 73
|
|
Laughlin
|
6
|
Female only
|
|
Pyne
|
1-2
|
Female limit may
not exceed = 24
|
|
Walker
|
Building
|
Male limit may
not exceed = 58
|
|
1915
|
1-3
|
Male only
|
|
4-6
|
Female only
|
Bathroom Designations
All dormitory bathrooms are assigned gender designations prior to room selection. Those designations remain in effect throughout the following academic year. In rooms with semi-private baths, all occupants using the facility must be the same gender. Building Services is not responsible for cleaning private or semi-private bathrooms. All members in a group should be aware of this before selection of a suite at draw.
Draw Options and Rules
Rising Juniors and Seniors
A variety of housing options are available to the classes of 2009 and 2010. Upperclassmen may enter one or all draws available. All applications are due March 5, 2008 (exception is the Married draw due date of Feb. 21st). No late applications will be taken. If an application is not submitted by the deadline and you still want to live on campus, you will have to submit a wait list application. Applying as a group does not indicate all group members intend to live together but ensures all members the same draw time (see Mixed Class rules exceptions). Be sure everyone in your group confirms membership on each draw application.
It is strongly suggested that students apply to both the Mathey and Whitman draws if they are interested in living in a four year college. Because we receive more applications for the four year colleges than the number of spaces available, it is imperative that students apply to the Upperclass draw to ensure a housing spot. However, students who apply to only one of the four year college draws, will automatically be placed in the other college draw and upperclass draw. Each group will receive a draw time for each draw entered. This allows each group to decide which draw to participate in. Draw times will be based on the average points of all members of each group. The points are as follows:
|
Class of 2009
|
3 points
|
|
Class of 2010
|
2 points
|
Entering one or more draws does not obligate you to choose a room during that draw. Once a room is selected in any of these draws and a contract has been electronically signed, no other draws will be available. Housing options available for upperclass students are as follows:
Upperclass Residential College Draw
Each four year Residential College has set aside spaces for upperclass students. Mathey College will allow approximately 120 seniors and juniors while Whitman College will allow 175 seniors and juniors; these numbers include the residential college staff members living in the colleges. If a room is chosen, you will be required to choose a meal plan (see Meal Plans for more detail). No college fee will be charged. There will not be a wait list for juniors and seniors who do not get into a four year college.
Groups of up to eight may apply. The weighted rating of the application group will equal the average of each student’s individual class rating. Preference is given to students who have previously lived in the college. A tenth of a point (0.1) is added to each person's rating for every year of membership in that college or its paired college. This extra weighting for former college members is intended to place those members ahead of students from other colleges, thus maintaining the continuity of each college. The 0.1 rating system applies only to the upperclassmen applying for Mathey or Whitman College Draws. Students in Butler and Wilson will have the same priority to select rooms in Whitman and Mathey until New Butler opens. Mixed class rules will still apply in the Residential College Draws.
Upperclassmen who decide to participate in one of the four year college draws, will be subject to the college zone rules as well as an upperclass zone rule (see Draw Options and Rules- Rising Sophomores –Zoning in the College for complete zoning information). The upperclass zone rule states that no more than a set number of seniors and juniors can draw into a four year college.
In the event that a draw group has more members to house than there are available upperclass spaces, an override option may be used. This is intended to allow students in the same group to draw together. To override the upperclass zone limit, the group is allowed to draw suites to accommodate all members of the group within any college zone that will accommodate its group size. Once the override has been invoked, no more upperclass groups may choose rooms. For example: if the upperclass number is at two and there is a group of 6, they can draw any combination of rooms across any open zone. Zone 1 has a zone count of two and four students pick a quad and override that zone by 2. The next 2 students select rooms in Zone 3 where the zone count is six and choose two singles. This action will close out the draw to any more upperclassmen, close Zone 1, and leave four spaces left in Zone 3 for sophomores.
|
Sample Only
|
Original number
|
current
|
|
|
|
|
Upperclass
|
100
|
2 -4
|
|
|
Zone
|
Zone Cluster
|
Class of ‘09, ‘10, ‘11
in Zone |
|
Class of '12
in Zone |
|
1
|
Blair entries 5,6,7
|
33
|
2 -2
|
26
|
|
2
|
Campbell
entries 1-2
|
30
|
8
|
32
|
|
3
|
Little entries 5-7
|
40
|
6 4
|
35
|
|
4
|
Little entries 8 - 10
|
32
|
0
|
31
|
|
5
|
Edwards 1-2 floor
|
34
|
6
|
31
|
|
6
|
Edwards 3-4 floor
|
77
|
3
|
57
|
Mixed Class Groups
Options available to mixed class draw groups in the four year college draw are as follows: Mixed class groups may be mixed gender but there must be at least one older member in each suite chosen (all suites must be the same gender). If there are no older members left to draw in a group, the younger members will be given a new random draw time within their class. For example, if a group of two '09s and four '10s applies for the draw, the group's weighted rating is 2.33 (plus college points). At their draw time they may draw a six-person suite, two triples, one quad and one double, etc. as long as an older member resides in each suite. If the two ‘09’s decide to go into the same suite or into singles, then the younger members left will receive a new draw time within their class later in the draw. The new time will be displayed on the room selection welcome page.
Any mixed class group that contains an ‘11 has to be the same gender and have at least one older member in each suite chosen. If there are no older members left to draw in a group, the younger members will be given a random draw time within their class later in the draw. For example, if a group of two '10s and four '11s applies for the draw, the group's weighted rating is 1.33. At their draw time they may draw a six-person suite, two triples, one quad and one double, etc. as long as an older member resides in each suite. If the two ‘10s decide to go into the same suite or into singles, then the younger members left will receive a new draw time within their class later in the draw. The new time will be displayed on the room selection welcome page.
If an older class member cancels his/her contract before classes begin, the remaining younger members will be moved to a new suite.
Regular Upperclass Draw
All rooms in the upperclass dormitories will be available in the Regular Upperclass Draw except those previously drawn in the Spelman, 2 Dickinson Street, and Independent draws, as well as those assigned to Dormitory Assistants and students with special needs. Rooms will also be available in Mathey and Whitman Colleges if the upperclass zone limits have not been met. These college rooms will be subject to zone rules and required meal plans (see section on Residential College Draws).
Groups of eight or fewer may apply for the Upperclass Draw.
Mixed Class Groups
Mixed class draw groups are a Room Draw provision for groups of friends from different classes who wish to live together. If your draw group consists of students from different classes, you should plan to live in the same suite or choose a combination of suites that has at least one member of the older class residing in the suite.
Mixed class groups may be mixed gender but there must be at least one older member in each suite chosen (all suites must be same gender). If there are no older members left to draw in a group, the younger members will be given a random draw time within their class. For example, if a group of two '09s and four '10s applies for the draw, the group's weighted rating is 2.33. At their draw time they may draw a six-person suite, two triples, 1 quad and 1 double, etc. as long as an older member resides in each suite. If the two ‘09s decide to go into the same suite or into singles, then the younger members left will receive a new draw time within their class later in the draw. The new time will be displayed on the room selection welcome page.
If you are thinking about applying as a mixed class group, be sure you understand all the regulations. If an older class member cancels his/her contract before classes begin, the remaining younger members will be moved to a new suite. If you have any questions, please contact Angie Hodgeman in the Housing Office at hodgeman@princeton.edu
Independent Draw Options
The University defines an Independent student as one who holds no meal contract whatsoever with a University dining facility or with an off-campus club. In most instances, the Independent student prepares his or her own meals on a regular basis, which makes appropriate cooking facilities necessary. To accommodate this need, the Spelman Hall Buildings 1-6, 2 Dickinson Street Co-op, and Independent Draws are offered.
The application for these draws will have an Independent box to check if the student wishes to be an independent. When a room is chosen and the Housing/Dining Agreement is electronically signed, a pledged Independent is acknowledging adherence to the following statement:
"My signature on the Housing/Dining Agreement acknowledges my full understanding of the University's definition of an Independent. I certify by my signature that I am aware if I fail to abide by the Pledge, I will be referred to the Office of the Dean of Undergraduate Students for disciplinary action. If found in violation of the Independent Pledge, I understand that the penalty is normally probation. I am aware that probation is a matter of permanent record."
By electronically signing the Housing/Dining Agreement at the time of room selection, the student certifies his or her status as an Independent for the entire academic year. You may not select a room as an Independent and then decide later to join a club, or take a contract meal plan. If you decide you no longer wish to be Independent after you have drawn an independent space, you must speak with the Housing Department to determine your options.
There is no wait list or room improvement for these draws. Rooms designated for these draws but NOT selected will be made available in subsequent draws. If a student enters but then decides not to draw in any of the independent draws, there is no penalty. NOTE: If a student applies but does not select a room in any of these draws and wishes to participate in the Upperclass Draw, he/she must have submitted the Upperclass Draw Application before the deadline. Please note that all applications are due by March 5, 2008 with draws starting March 25.
Each group is given a weighted rating which is the average of the points of each draw group member. The points rating for the independent draw will be as follows (please note that independent rating points for these draws do not carry over to Regular Upperclass draw):
|
Class of 2009 Independent
|
5 points
|
|
Class of 2010 Independent
|
4 points
|
|
Class of 2009
|
3 points
|
|
Class of 2010
|
2 points
|
Independent Option - Spelman Draw
Groups of four or eight students from the classes of 2010 and 2009 may enter the Spelman Draw by submitting an application. All quads except those in Buildings 7 and 8 will be available.
Each group of four must be the same gender and have at least two independents. Groups with fewer than two independents are not eligible for this draw and will not receive a draw time. If you are forming a group for Spelman, consider carefully the added cooperation necessary to cook and clean together. Kitchen space is in high demand in Princeton dorms and is therefore set aside for Independent usage. Spelman housing is designated for the availability of its kitchen facilities to those with no eating affiliations. If you plan to eat as a member of a co-op (Brown or 2 Dickinson) or an eating club, you may not draw into Spelman as an Independent.
Helpful hint: When the group is choosing more than one room, make sure there are the correct amount of independents in each room before hitting the final submit button.
Independent Option - 2 Dickinson Street Co-op Draw
The house at 2 Dickinson Street will continue for the 2008-2009 academic year as a cooperative. This is a self-governing co-op, and has historically served vegetarian meals. Any student or group of students (eight or fewer) who wish to participate in the 2 Dickinson Co-op must submit an application by March 5, 2008. If you select a room in this draw you must be an independent (the independent pledge box will automatically be checked for this draw).
Any rooms not drawn in the 2 Dickinson Draw will be placed in subsequent draws. Independent students who draw 2 Dickinson rooms in the Independent Draw are not required to join the cooperative, and shall be granted kitchen privileges.
Independent Option - Independent Draw
A group of Upperclass dormitory rooms in close proximity to kitchens are designated as independent rooms and comprise the housing pool for this draw (see listing below). Only these rooms and any rooms remaining from the 2 Dickinson Co-op draw or Spelman draw (see above) may be chosen during the Independent Draw.
Any student or group of students who wish to participate in the Independent Draw must complete an application by March 5, 2008. Groups of eight or fewer may enter the Independent Draw, but at least 50% of the members of any group must be Independent. For example, if a group is made up of two Independents and two non-Independents, they may split at the time of draw and draw two doubles as long as one-half the members of each sub-group are Independents. They cannot split and draw four singles. If it’s a mixed gendered group, at least 50% of each gender must be independent. In the example above, if the two independents were male and the two non independents were female, the females would not be able to draw a room because of the 50% rule.
The following rooms are available for Independent Draw.
|
Singles:
|
Dod
|
101,102,104,105,106,107
|
Triples:
|
Dod
|
101S,102N
|
|
|
Henry
|
101, 102, 103
|
|
Laughlin
|
511
|
|
|
Laughlin
|
532, 534, (female only 613, 615, 618)
|
|
Lockhart
|
214,223, 321
|
|
|
Lockhart
|
221, 222, 224, 225, 231, 233, 235, 301, 302, 303, 304, 322, 323, 324, 325
|
|
Patton
|
80, 81, 90
|
|
|
Little
|
A24, A34, A36
|
|
Pyne
|
131
|
|
|
Patton
|
84, 85,86
|
|
1901
|
413
|
|
|
Pyne
|
112, 113, 115,116, 122, 123, 125, 132, 133, 135
|
|
|
|
|
|
Scully
|
160,162, 260, 262, 265, 267, 271, 273
|
|
|
|
|
|
1901
|
401, 402, 404, 405, 412
|
|
|
|
|
|
1903
|
214
|
|
|
|
|
|
|
|
|
|
|
|
Doubles:
|
Dod
|
103,113
|
Quads:
|
Henry
|
113
|
|
|
Laughlin
|
512, 513 (female only 612)
|
|
Little
|
A14
|
|
|
Little
|
A10, A16, A20
|
|
Patton
|
82
|
|
|
Lockhart
|
234, 241, 242
|
|
Scully
|
367
|
|
|
Pyne
|
114, 121, 124, 134
|
|
|
|
|
|
Scully
|
168, 170, 172, 174
|
|
|
|
|
|
1903
|
213
|
|
|
|
Independent students who participate in Independent Draw may sign up for kitchen keys at the time of the Independent draw. These kitchen keys will be available at check-in. Kitchens in the Upperclass dorms are located in the following areas:
|
Dorm
|
Location
|
Keys available
|
|
1901/Laughlin
|
Basement 6th entry
|
Limited Access*
|
|
1903
|
Basement 1st entry
|
Cabinets
|
|
Brown
|
3rd floor
|
None
|
|
Brown
|
2nd floor Co-op
|
Co-op members only*
|
|
Dod
|
Basement
|
None
|
|
Henry
|
Basement 1st entry
|
None
|
|
Little
|
Basement 1st entry
|
Cabinets
|
|
Lockhart
|
3rd entry, 1st floor
|
Limited Access*
|
|
Patton
|
Basement-full and 3rd floor-snack kitchen
|
Cabinets
|
|
Pyne
|
6th entry, 1st floor
|
Limited Access*
|
|
Scully
|
1st floor – full
|
Cabinets
|
|
Scully
|
1st, 2nd, 3rd floor - snack kitchens
|
None
|
*The limited access kitchens are locked and have a limited number of “members”. There will be no charge for the use of these kitchens. The following items are available in each limited-access facility: tables and chairs, a full size refrigerator, a range, a toaster and a microwave oven. Students may store and use kitchen appliances brought from home, provided appliances are kept clean and in good working condition. Be cautioned that all heat-producing appliances are strictly prohibited in student rooms. Limited access kitchens are randomly inspected to ensure the maintenance of fire safety codes.
Independent students who wish to have use of a cabinet or access to a limited access kitchen may sign up at the time of the Independent draw by checking the kitchen key box after selecting a room. Print out the form, fill it out, and fax it to the housing office. Your keys will be available at check-in. There is no charge for keys. Cabinet spaces remaining open in these kitchens after the Independent draw are available to any student on a first-come, first-served basis through May 1. After this date, students may not sign up for cabinet keys until after the start of classes in September. To sign up for a kitchen cabinet key after the start of classes, go to the Housing Department in the MacMillan Building.
Key holders are cooperatively responsible for cleaning their respective kitchens. Kitchen members should therefore be prepared to take part in a weekly cleaning schedule in addition to routine clean up after individual use of the kitchen area and utensils. Building Services will provide brooms, mops, garbage bags and some cleaning products, but does not assist in the actual upkeep of limited access kitchens.
Married Student Draw
Six units in Spelman are available for upperclass married students. They are numbers 31, 33, 42, 44, 62, and 72. Students interested in married housing should complete the Married Draw Application online and submit a copy of their marriage certificate to the Housing Office by February 21, 2008. Students who are not yet married but will be before the fall term begins may participate in this draw, but should talk to the Manager for Undergraduate Housing prior to the Married Draw. Non-seniors currently in married student housing have retention rights as long as they are enrolled. If you are interested in retaining your married suite, submit the application by the required date. All applicants for married housing should speak with Angie Hodgeman when they submit their application. They will be asked to list the Spelman room numbers in order of their preference. Assignments will be made according to the following priorities:
-
Two full-time Princeton undergraduates
-
One full-time Princeton undergraduate and spouse
Within each category, students will be ranked in class order and random numbers assigned if necessary. Married Draw assignments will be completed by 4:00 p.m. on February 22, 2008. Once the assignments are made, an email will be sent to inform you where to log in to accept and sign your contract. The charge for a married couple living in Spelman is the same cost as two students living in a regular Spelman suite. All contracts must be signed by February 25, 2008.
A wait list is kept, but couples not successful in the draw are encouraged to look for housing in the community. There is no undergraduate housing available on campus for families with children. Undergraduate students with questions about married housing should make an appointment to speak with the Manager for Undergraduate Housing.
Substance Free Rooms
Substance free housing will not be a separate draw. The substance free rooms will be a part of the available rooms during the upperclass draw. If a substance free room is chosen, the student will be asked to accept the Substance Free Agreement. This agreement incorporates the following information:
While the University has policies regarding the use of alcohol and illegal drugs, these designated areas are ones where students actively choose not to use the prohibited substances under any circumstances. When making the decision to choose a substance free room, it should be remembered a substance free room is not simply a choice of a special living space, but a conscious decision to adopt a substance free lifestyle while occupying that room. This means that no alcohol, illegal drugs, tobacco products or incense may be in the room at any time and that even if a student goes outside this area or off campus and consumes these substances, he or she is still responsible for the effects of these substances on personal behavior on his or her return to the living area, and for the effects of any such disruptive behavior on other residents of the living area.
Behaviors resulting from the use of these substances that are deemed disturbing to other residents include, but are not limited to: causing a commotion in hallways, entries, common spaces, bathrooms, or student rooms in the substance free housing area or its vicinity; leaving a mess in the bathroom or hallway and not cleaning up after oneself; and violating the spirit and intention of the substance free housing area.
Residents of substance free housing are also responsible for ensuring that their guests obey these guidelines. Whether or not a substance has actually been used in substance free housing will not be a consideration when assigning disciplinary action if these items are discovered. Residents who violate the substance free housing agreement will be subject to a warning on the first offense, and re-assignment out of substance free housing on the second offense. Egregious violations of the guidelines may result in immediate disciplinary action as well as being moved from the area.
The rooms identified for Upperclass substance free housing are on the 3rd floor of Little Hall – Rooms 302-329. There are sixteen beds available, consisting of twelve singles and one 3-room quad.
Room Improvement
Room Improvement is a post-draw process designed to improve the housing status of those students who had draw times in the bottom quarter of their respective class draw. Only these designated students (posted with the draw times) who choose a room only during Upperclass room draw are eligible for Room Improvement. Dropping down to one of the groups in the bottom quarter does not make you eligible for room improvement. By utilizing dormitory vacancies that occur after Room Draw and before July 1, 2008, students are moved from the rooms they drew to rooms based on specific requests made in the online request.
When applying for Room Improvement, students can prioritize their dormitory preferences (i.e. single or suite). Notes about other choices and detailed preferences regarding specific dormitories and or square footage desired should be added in the comment section provided.
To apply for Room Improvement, you must complete a Room Improvement application (see menu Apply for Housing, ( http://www.princeton.edu/facilities/housing/undergraduate_info/ ) no later than 5:00 p.m., May 2, 2008. Please complete the form carefully so that you clearly communicate your criteria for an improved room (see the data warehouse at http://web.princeton.edu/sites/datamall/ , for a list of upperclass rooms to use to help prioritize your room request). If you desire a single and do not specify minimum square footage or location, if any single is available, you will be moved. Please be certain to list the minimum square footage you would accept. If square footage rather than proximity is your group's priority, you should complete four separate forms each listing your own requirements. NOTE: In order for one individual of a suite to be room improved, all members of the suite must be room improved so as to empty the suite entirely.
All Room Improvement forms are kept in original draw time order. The Room Improvement process is completed by the first week of July by matching requests to dormitory vacancies that occur between the end of room draw and July 1st. If the criteria indicated on your form are met by one of the vacancies, you will be assigned to that room/suite and notified of your new address by email in mid July. This assignment is permanent and you cannot choose to remain in your original room. If you do not receive notice from Housing, then your request could not be met, and you will remain in your original room. Assignments for upperclassmen will be made by the Manager for Undergraduate Housing.
Wait List
A Wait List for rooms occurs when there are no more rooms available at the time of the upperclass draw, or when a student chooses voluntarily to place his or her name on the Wait List rather than selecting a room.
To apply for the Wait List, you must complete a Wait List application (see menu, Apply for Housing, http://www.princeton.edu/facilities/housing/undergraduate_info/ ) no later than 5:00 p.m., May 2, 2008. If rooms are available at your draw time, we recommend that you draw a room rather than go onto the Wait List. It is assumed that students who do not draw a room and do not submit a Wait List form by the deadline do not desire University housing.
The order of the Wait List is based on original draw times in the Upperclass room draw. Upperclass students on the Wait List are assigned to vacant rooms and spaces in suites by early August. The assignments are made utilizing rooms that have become available from cancellations. Please note that Wait Listed students who participated in Draw are guaranteed housing; however, we cannot promise specific accommodations.
If you are on the Wait List, it is assumed that you intend to occupy your assigned room; hence you are subject to the rules and charges applied to cancellation of the housing contract. Waitlisted students will have a two week period from the time notification of their assignment is sent to cancel without penalty. Once the two week period is over, a cancellation fee will be charged to the student’s account. Once classes begin or a key has been picked up, we reserve the right to charge one half of the semester’s rent. Students housed from the Wait List typically will not have an address or phone number listed in the printed version of the Campus Telephone Directory.
Room Draw Options and Rules
Rising Sophomores
Residential College Draws
Each of the Residential Colleges has its own draw. All applications are due March 5, 2008. No late applications will be taken after the deadline. Those who miss the deadline and will still be an enrolled student for the 2008-2009 academic year will need to fill out a wait list application. Each valid group will receive a draw time for their respective college draw. Draw times will be based on the average points of all members of each group. Upperclassmen will be allowed to enter into the four year college draws. The points are as follows:
|
Class of 2009
|
3 points
|
Mathey and Whitman College only (plus 1/10 of a point for each year in the college or its pair)
|
|
Class of 2010
|
2 points
|
Mathey and Whitman College only (plus 1/10 of a point for each year in the college or its pair)
|
|
Class of 2011
|
1 point
|
|
Note: Those students who lived in Butler and Wilson will have the same priority for selecting a room in Whitman or Mathey until New Butler opens in Fall 2009.
Housing and Dining Office staff members will visit the colleges to answer questions about Room Draw prior to the scheduled draw. The schedule for the question and answer visits is as follows:
|
The schedule for the question and answer visits is as follows:
|
|||
|
Butler/Wilson
|
Feb.19
|
8:30 pm
|
Wu Lounge
|
|
Forbes/Whitman
|
Feb 20
|
5:30 pm
|
Forbes Main Dining Hall
|
|
Rocky/Mathey
|
Feb 18
|
5:30 pm
|
Rocky Dining Hall
|
Groups of eight or fewer may apply on one application, with the exception of Wilson College, which may have up to eleven students. NOTE: Any Wilson College application with more than eight students listed must be the same gender and must select the largest suite available. Applying as a group does not indicate all group members intend to live together but ensures all members the same draw time. However, if there is any combination of space that fits your draw group, you should select room(s). Those students who do not choose a room during the room selection process will have to fill out a wait list application. These students will be housed at the Colleges discretion. Therefore, be certain you can live with everyone in your group.
Advanced Standing
If you are currently a member of the Class of '11 and are taking a full year advanced standing, official notification of your advance standing must be received by the Housing Office no later than the application deadline. Once the Housing Office has recognized your advanced status, you may either:
• Remain in your Residential College and enter the draw as a member of the Class of ‘11. This ensures that Class of ‘11 students with Advanced Standing cannot enter the Residential College and draw before their original classmates. You will not be given additional points if you choose to remain in your college.
-or-
• Participate in the Upperclass draws as a member of the Class of '10. If you choose this option, you must contact the Housing Office before you can submit an Upperclass Draw application. (You cannot enter the Mathey or Whitman College draws as a Class of ’10) Upon your third and final year at the University, you will be assigned the weighted rating of other seniors.
Mixed Class Groups in Four Year Colleges
Mixed class draw groups are a Room Draw provision for groups of friends from different classes who wish to live together. If your draw group consists of students from different classes, you should plan to live in the same suite or choose a combination of suites that has at least one member of the older class residing in the suite. Younger members will not be able to choose singles. If you are thinking about applying as a mixed class group, be sure you understand all the regulations. If you have any questions, please contact Angie Hodgeman in the Housing Office at hodgeman@princeton.edu
Options available to mixed class draw groups in the four year college draw are as follows: Any mixed class groups that contains an ‘11 has to be the same gender and have at least one older member in each suite chosen. If there are no older members left to draw in a group, the younger members will be given a random draw time within their class. For example, if a group of two ‘10s and four ‘11s apply for the draw, the group's weighted rating is 1.33. At their draw time they may draw a six-person suite, two triples, one quad and one double, etc. as long as an older member resides in each suite. If the two ‘10s decide to go into the same suite or into singles, then the younger members left will receive a new draw time within their class later in the draw which will be displayed on the room selection welcome page.
If an older class member cancels his/her contract before classes begin, the remaining younger members will be moved to a new suite.
Zoning in the Colleges
By decision of the Residential College Staff, all Colleges are divided into zones for Room Draw. Generally speaking, a zone is a cluster of rooms that includes a Resident College Advisor room and a pre-determined number of spaces for sophomores for the two year college and sophomores and upperclass students for the four year colleges. For example, in Rockefeller College there may be thirty-four spaces reserved for sophomore students in zone #5 and thirty-one spaces reserved for the Class of 2012. Once the thirty-four spaces for sophomores students have been drawn, the zone will close and no more rooms can be selected in that zone. The remaining spaces in the zone are reserved for the Class of 2012. Final zone limits for all colleges will be posted with the College draw times.
|
Zone
|
Zone Cluster
|
‘11s
in Zone |
‘12s
in Zone |
|
1
|
Buyers entries 1,2, 3, T
|
33
|
26
|
|
2
|
Holder entries 1-4
|
30
|
32
|
|
3
|
Holder entries 5-7
|
40
|
35
|
|
Etc.
|
|
|
|
However, an override is possible if a zone has not already closed. This is intended to allow students in the same group to draw together, whereas a closing of a zone would force them to split-up. In the event that a draw group has more members to house than there is available sophomore space left in an open zone, the override option may be used. The override option is limited to two students. For example, if the zone has only three spaces remaining, the next group would only be able to draw a triple, quad or five-person suite. They could not draw a six-person suite. Once the zone is closed, the rooms remaining in that zone will no longer be available.
The list of zones and their real time numbers can be accessed through the left hand menu of the Room Selection program. The available rooms that will come up during the draw time will have a column with the zone number listed in order to figure out strategies of choosing rooms in near proximity when zones start to get close to closing.
IF THERE IS ANY COMBINATION OF SPACE THAT FITS YOUR DRAW GROUP, IT IS TO YOUR ADVANTAGE THAT YOU CHOOSE A ROOM. You can use the “Drop Down” option to form groups to live with other students you know. Any student who does not choose a room will have to submit a wait list application. The College staff will assign the wait list to rooms in zones that are still open. If there are no singles open then students will be paired up into suites.
Substance Free Areas
All six Residential Colleges have designated areas to be substance free. Substance free housing will not carry extra points. The substance free rooms will be a part of the available rooms during the room selection process. If a substance free room is chosen, the student will be asked to accept the Substance Free Agreement. This agreement incorporates the following information:
While the University has policies regarding the use of alcohol and illegal drugs, these designated areas are where students actively choose not to use the prohibited substances under any circumstances. When making the decision to choose a substance free room, it should be remembered a substance free room is not simply a choice of a special living space, but a conscious decision to adopt a substance free lifestyle while occupying that room. This means that no alcohol, illegal drugs, tobacco products or incense may be in the room at any time and that even if a student goes outside this area or off campus and consumes these substances, he or she is still responsible for the effects of these substances on personal behavior on his or her return to the living area, and for the effects of any such disruptive behavior on other residents of the living area.
Behaviors resulting from the use of these substances that are deemed disturbing to other residents include, but are not limited to: causing a commotion in hallways, entries, common spaces, bathrooms, or student rooms in the substance free housing area or its vicinity; leaving a mess in the bathroom or hallway and not cleaning up after oneself; and violating the spirit and intention of the substance free housing area.
Residents of substance free housing are also responsible for ensuring that their guests obey these guidelines. Whether or not a substance has actually been used in substance free housing will not be a consideration when assigning disciplinary action if these items are discovered. Residents who violate the substance free housing agreement will be subject to a warning on the first violation and being moved from the substance-free area upon the second violation. Egregious violations of the guidelines may result in immediate disciplinary action as well as being moved from the area.
Students interested in living in this area can check the “substance free” box on the application. Checking this box does not obligate you to choosing a substance free room but gives the college staff an indication of how many students are thinking of choosing one of these rooms. The substance-free living area in each college follows.
|
College
|
Substance Free Rooms
|
|
Butler College
|
Bloomberg Hall Rooms 301-342 and all of 4th Floor
|
|
Forbes College
|
2nd floor Rooms 201-216, 251-272, A255-A270,
4th Floor Rooms 401-411
|
|
Mathey College
|
Blair Hall basement and entries 4-7 (does not include 3rd floor); Little Hall Entries 3-5
|
|
Rockefeller College
|
Buyers
|
|
Whitman College
|
North C Hall (all rooms), North B Hall 4th Floor,
1981 Hall Rooms F113-F123
|
|
Wilson College
|
Dodge Osborn and 1939
|
Applying for Draw
Application
All Room Draw applications will be submitted on line. The link to apply is http://www.princeton.edu/facilities/housing/undergraduate_info/apply_for_undergraduate_h/. Please read all the instructions below and refer to the online application help document to ensure a successful submission of your draw application.
Your name may appear on only one draw application per draw type. Only one group member can submit an application for the entire group. This person will serve as the group leader and is responsible for the initial submission of the application. The group leader will need to know the PU Net ID of each group member in order to submit the application.
The student will log in to the application site using his/her PU Net ID and password, complete the online application, and submit it as instructed.
Select the group members who will participate in the draw with you. For each group member you want to include, type the student’s netID, and then click the add student to group button. If you want to enter the draw by yourself, omit this step. When you have selected all the group members for this draw, click the group is complete button. The draw and its associated group members will be added to the list at the bottom of the page. Group members who have not accepted the application are displayed underlined in red. The application will not be valid until all group members have accepted.
Once submitted, each group member will receive an automated e-mail. Each member must follow the link in this email and log into the program using his/her own NetID and password to accept or reject his/her membership in the group. Each time a group member goes in and changes the application (accepting, rejecting, deleting) an email will go out to each group member indicating that a change has been made to the application.
If any group member rejects being a member of the group, it will void the entire group’s application and an email will be sent to all group members stating that a change has been made to the application. The application summary will show the group as invalid. If any member of the invalid group still wants to enter draw, a new application must be submitted before the deadline.
If the completed application is incorrect (you want to add a member, or a member that accepted has now changed his/her mind), the only way to change it is to delete the whole application. An email will go out to all members indicating that a change has been made to the application. The final date to delete an application is Monday, March 3rd. Students will not be allowed to delete an application after that deadline. The application summary page will show the application as deleted with the name of the student who initiated the action.
IMPORTANT: If any group member fails to accept the submitted application by the deadline, the application will remain incomplete and will not be a valid application. Please be sure that ALL group members accept their membership in the group BEFORE the deadline of March 5, 2008. If one person forgets to accept, the entire group is affected and all members will be penalized by not receiving a draw time. STUDENTS WHO DO NOT SUBMIT THEIR APPLICATIONS BY THE DEADLINE WILL HAVE TO SUBMIT A WAIT LIST FORM. NO LATE APPLICATIONS WILL BE TAKEN!
The status of the application can be viewed at all times by clicking on “View Application Summary” on the side menu. This will enable each student to keep track of who has accepted and who hasn’t. This page will indicate whether the group is COMPLETE, INCOMPLETE, or DELETED and the status of who has confirmed and who has not. Make certain to refresh the web page each time you check.
All applications are due March 5, 2008 at 11:59:59 pm with the exception of Married draw which is February 21, 2008. These deadlines will not be extended for any reason. Please do not wait until the last day to submit an application. Past history has shown us that those who wait until the last minute have always run into trouble getting all their group members to accept before the midnight deadline.
Applying as a Group
Students who simply want to draw at the same time, but who do not necessarily want to live in the same suite, may apply as a group. The names of all students planning to draw together must be on ONE application. Applying as a group ensures all group members the same draw time, but does not indicate that all members intend to live together (members of the Class of ‘11, see section on Residential College Draw for more very important information on this topic).
Draw Times
All draw times will be posted March 21, 2008 on the Housing web site; draw times will also be posted individually on each student’s welcome page. Each draw will have a draw time order and an alphabetical order list posted with the date and times when each group is scheduled to choose their rooms. Draw times are assigned by a computer lottery based upon a group's weighted rating. Points are assigned to each student according to class year. The points of each draw group member are added together and then averaged to determine the rated weighting of the draw group. Weighted ratings for each of the Draws are explained in corresponding sections of this guide. Groups with a 3.0 rating will draw before groups with a 2.9, etc. All groups with identical ratings are randomized by computer to determine draw times. As applications are submitted, they are assigned a non-repeating number known as the group number. The computer randomizes group numbers without regard to the names of students in the group, their social security numbers, the number of students in the group, or any other information.
Fall 2008 Readmitted and Returning Foreign Study Students
In order for a readmitted or returning student to be eligible for Room Draw, we must have received your name from the Dean of their College no later than February 15, 2008. A student cannot enter the draw without verification of readmission to the University.
If the readmitted/returning student will not have access to a computer for room selection, they must authorize the Housing Office or a currently enrolled undergraduate to act as proxy to select a room for them. Proxy designations should be requested online. Readmitted/returning students should be sure their proxy understands that he or she will participate in Room Draw on behalf of the returning student, choosing a room at the returning student's draw time, and electronically signing the contract for that room. Readmitted/returning students who will have access to a computer and internet service can participate in the online Room Draw application process by verifying (through their PU email accounts) the application submitted online by a group member or by submitting their own application through the online program.
Leaves of Absence and Study Abroad Fall 2008
If you are planning a semester abroad or a leave of absence for the fall of 2008, discuss this fully with potential roommates before you draw. By creating a vacancy in your suite after Room Draw is completed, you impose a responsibility on remaining roommates to quickly find a replacement, forfeit their suite, or receive an unknown new roommate. This will happen during the summer, and contacting friends during the summer can be challenging. Students considering a semester abroad or a leave of absence for the fall of 2008 may want to consider placing themselves on the Wait List or drawing a single room.
It is unethical to draw a room on campus when you know in advance you are going to cancel your contract. Those who have made arrangements for off-campus housing, club housing, or are contemplating a leave, should not draw a room. If your plans are uncertain, apply for the draw and put your name on the Wait List. By applying for draw, you will receive a draw time and, if necessary, you will be housed based on that time and receive a space appropriate to your class year. A student may not draw a room, take the fall semester abroad, and have that space remain empty pending his or her return in January. Vacancies left open by students who are taking either term away or living off campus will be filled at the discretion of the Housing Office. Butler College will be utilizing upperclass dorm space next year as construction continues in the vacant New Quad space. This will mean that all vacancies in suites will be filled. If your plans become final, please contact us as soon as possible to take your name off the Wait List.
Special Needs Assignments
Special consideration for a physical disability or other health need is given to students who submit a request form and detailed medical documentation to the Office of the Dean of Undergraduate Students, by 4:30 p.m., February 8, 2008. These forms may be picked up in 308 West College or accessed online on the Housing website. All students seeking special consideration must meet with Dean Flores-Mills in 308 West College or Angie Hodgeman in the Housing Office at the MacMillan Building during the following open office hours:
|
Monday, February 11
|
10 am – 2 pm
|
|
Wednesday, February 13
|
1:30 – 4:30 pm
|
Students whose last names begin with the letters A through M will meet with Dean Flores-Mills; students whose last names begin with the letters N - Z will meet with Angie Hodgeman.
Students who are unable to discuss their needs during these hours must contact Dean Flores-Mills or Angie Hodgeman to schedule an alternative meeting time. Special Needs forms and medical documentation must be submitted prior to an appointment. Students who have received consideration in previous years must submit updated medical documentation. Once an assignment is made, an e-mail will be sent out directing the student to the contract to either reject or accept and sign. All contracts for students accepting special needs housing and their roommates must be signed by 5:00 p.m. on February 22, 2008.
Planning for Draw
Informational Materials
Before the actual Room Selection, materials are available on the Housing Office Web Site. These include:
- A list of draw times - tells you the date and time of your draw
- Available rooms list - rooms available to draw
- Zones - number of beds available in each college zone and number of upperclass students who can draw into 4 year colleges
- Floor Plans - shows floor by floor make up of rooms for each dorm
The data for the Available Rooms List is based on 2008-2009 preliminary occupancy ratings.
This list will be available once the application goes live. Available rooms and occupancy ratings are subject to change prior to room selection. Since the square footage measurements are affected by renovations, and includes all space (i.e., closets, halls, etc.), we encourage you to visit the rooms that interest you. Do not rely solely on posted materials, as your room selection is final. If the current occupants of a room you wish to visit deny you access, contact Dean Flores-Mills at 8-3054. Please note that minor changes to room configuration and square footage are possible as a result of summer construction projects. These changes are rare but unavoidable, and are not grounds for a room change or contract cancellation.
The Available Rooms List can be accessed through the Room Draw main menu. This application will allow you to filter by a specific dorm, square footage, zone and/or rated occupancy (rated occupancy=number of students housed in room). During room selection, rooms will be shown as locked or partially occupied as rooms are being selected. Use the browser refresh to keep up to date before your draw time starts.
Please Note: The on-line lists are not a substitute for visiting a room, but are intended to be used as a first step in the selection process. Visit as many potential rooms as possible before you draw. Once you select a room it cannot be changed for any reason.
Room Configurations for Your Group
Since those who precede you in the Draw may select your first choice room, you will want to keep in mind as many options as possible. Before your select a room, we recommend you determine five to ten housing configurations that will suit all members of your draw group. A group may select a room only if they can fill it to capacity. It may be helpful to imagine potential situations: What if there are no quads when your group of four is ready to select rooms? Who will select a single? Will you take two doubles? If so, who will be roommates? This is especially important if you are selecting rooms as a mixed class group, since someone could lose his/her room draw time.
Proxy Designation
All members of your draw group must be logged on at your draw time. However, if there are extenuating circumstances as to why you cannot be present (such as a class conflict, examination, or illness), log into the Undergraduate Room Draw web site and choose “Assign a Proxy” from the menu. A screen will come up to either enter in the net id of the student you want to proxy for you or you can choose the Housing Office as a proxy. Before submitting you will be asked to agree to the following statement: By designating a proxy to act as an agent to select your room and accept your Housing Agreement, you are agreeing that you are legally bound to the Housing Agreement and subsequent Terms and Conditions. Your proxy will be notified of your request and will be able to agree to the above terms or reject the request. Once the proxy accepts, he/she will be able to log in at your draw time and choose a room and meal plan (if applicable). If you find that you will be free to draw for yourself, you will be able to go back in and reject the proxy designation before your time comes up or log in at your draw time.
Please do not miss a class for Room Draw; have a proxy draw for you instead. Remember, a proxy will choose your room according to what you have communicated to him/her. His/her “signature” on your contract is binding and will not be changed. Once the room has been chosen, an email will be sent to you telling you your proxy has chosen a room – you can then log on and print your contract for your records.
Another use of the proxy would be if a group wanted to be in the same room, instead of having to log in on individual computers (Note:Firefox and Mac’s do not support multiple sessions on the same computer), have all members of the group choose one person to be their proxy. At your draw time the proxy would log in and there will be a list of each person you can proxy for. Check those who are going into the same suite, choose the room, and submit the room selection by accepting the rooms. Contracts will appear which you can print for your records.
Dropping Down
You and/or your group may elect to select a room with another group by dropping down to the later group’s draw time. At your draw time there will be a Drop Down button which will take you to a drop down request screen. You will need to know the group number of the group you want to drop down to (group numbers can be found on the Draw Order – Draw Times List which can be accessed from the main menu). Once this is submitted, then all members of the group will receive a message when they log into the system. At least one of the group members must accept your drop down request in order to be able to draw with the new group. The advantage of using the drop down is that as a member of the new group, you will be able to go into a suite with other group members of the new group. If no one accepts you into the group you could still choose a room anytime after your own draw time has begun.
Housing and Dining Contract
At the time of your room selection you will be electronically signing a contract for your room, your selected meal plan, and college fee where applicable. The contract you sign is for the entire academic year and is a binding agreement for that period of time. You will be able to print a copy of the contract for your records. For questions you may have about your contract terms, consult the Terms and Conditions included in this guide. If you have further questions, please call Phyllis Rodill, Contract Coordinator at 8-5757 or prodill@princeton.edu.
|
2008-2009 HOUSING COSTS (entire academic year)
|
|
|
Room Rate
|
$6205.00
|
|
College Fee (Freshmen and Sophomores only)
|
$620.00
|
Meal Plan Options
Block plans with 235, 190, and 95 (juniors and seniors only) meals will be offered, as well as the Unlimited Meal Plan. The specific meal block plans will reset at the beginning of each semester. Any unused meals will not carry over from one semester to the next. Meal plans are optional for students residing outside of the residential colleges. All upperclass students who sign up for a block plan will receive an additional 30 meals each semester. All upperclassmen who do not have a meal plan will automatically receive two free meals per week to be used at any residential dining hall.
All residents of a Residential College, regardless of class year, are required to have a Princeton University Dining Services meal plan. Students residing in residential colleges will not be able to accept the room they’ve chosen until a meal plan has been selected. Class of ‘11 students must choose the Unlimited, Block 235 or 190 meal plan at the time they choose their room. Upperclass students residing in the colleges will be able to choose from these block plans plus the Block 95.
There will also be a limited number of shared block 95 meal plans for those upperclass students wishing to reside in one of the four year colleges. The shared plan will only be an option for those college upperclassmen for whom we have been notified are members of a club. Each club will have a limited number of these plans. For information about the number of shared meal plans available, please contact your club. When the number has been met, the shared plan will no longer show as a meal plan choice, at which point students can opt to select one of the other meal plan options.
Juniors and seniors residing in upperclass housing may choose any of the options listed above with the exception of the shared plan. Contract meals may be eaten in any college dining hall, the Center for Jewish Life, or late meals in the Frist Campus Center.
|
2008-09 DINING CONTRACT OPTIONS
|
Annual Cost
|
|
Unlimited Block*
Unlimited entry to residential dining halls
+ 10 additional guest meals for the year
|
$5,200.00
|
|
Block 235
235 meals per semester 10 of which may be used for guests
|
$4,992.00
|
|
Block 190
190meals per semester 10 of which may be used for guests
|
$4,784.00
|
|
Additional upperclass ('09& ‘10 meal plan only):
|
|
|
Block 95
95 meals per semester 10 of which may be used for guests
|
$2,860.00
|
|
Shared Block 95 (College Club members only)
95 meals per semester 10 of which may be used for guests
|
TBD by Club
|
*The Unlimited Plan allows for more than one entry during any meal period in the residential dining halls plus a single meal for each late meal period at Frist.
Paw Points can be used as cash at any time and at any dining operation. You can add points any time throughout the year.
CHOOSE YOUR MEAL PLAN CAREFULLY: Students may reduce or cancel their meal contracts only once per semester, during the third full week of classes for the fall term and the first week of classes for the spring term. All changes during this period will be made in the Housing Office, MacMillan Building. Decreases or terminations of meal plans after this time period are authorized only on written notification from the Office of the Dean of Undergraduate Students, and are processed at the Housing Office in the MacMillan Building. Adding a meal plan or changes that increase the number of meals may be made during the semester, beginning the third week of fall classes.
Selecting a Room
Day of Room Selection
The entire room selection process will be held online. For more specific details on the steps to selecting your room you can refer to the help document online.
Whether you are selecting a room alone or with a group, all members involved should log on at least 15 minutes prior to the assigned draw time to review the current availability of your room choices (menu – Available Rooms). As rooms are selected during draw they are removed from the Available Rooms List. Students drawing into the Residential Colleges should also be watching the zone list for count down numbers for each zone they are trying to choose rooms in. If none of your original choices are available, you will then have a few minutes to make alternate choices.
At the time of your draw you may then enter theroom selection through the Undergraduate Room Draw webpage. Rooms which are still available for your draw will be listed. The group will have between 3-18 minutes depending on the size of the group to choose rooms. Once one student chooses a room, that room will be held for ten minutes before everyone has to accept. Once the room is filled the accept button will appear. For those students residing in a college, the accept button will not appear until a meal plan has been selected. If the room is not filled or all roommates do not accept before the 10 minutes elapse, then everyone in the room will be taken out and the screen will go back to the available rooms list. Group members may stay on as long as they need to but should be aware that new groups will be logging in as their draw time begins. As a new group chooses rooms, these rooms will show as locked until they have been accepted. If you do stay on past your time, it is a good idea to refresh the rooms every couple of minutes.
The Available Rooms within the Room Selection program will only show the rooms available for that particular draw. If the group consists of a single student, only singles will be shown. If only one side of an adjoining bathroom has been chosen, the remaining side will only show for the gender which occupies the first side. As zones close in the college, the remaining rooms in that zone will no longer show. As members of your group choose rooms, that room will show at the top of the list with the names of the students who have chosen them.
NOTE: BE SURE YOU PICK YOUR ROOM CAREFULLY! ONCE THE ROOM HAS BEEN ACCEPTED BY EVERYONE WITHIN THAT ROOM, THE CONTRACT WILL COME UP. YOU ARE BOUND BY THIS CONTRACT AND IT CANNOT BE CHANGED FOR ANY REASON AT THIS TIME!
If you "Lose" a Roommate
After draw, vacancies occur when students decide to study abroad, move off campus or into a club, take a leave of absence, or are suspended. If you or your roommate decide not to occupy the room selected, you must notify the Housing Office immediately. Do not rely on the official notification given by the Dean's Office, as there is often a time lapse between the time you are given the leave and the time we officially hear about it.
If you have a vacancy in your suite prior to July 1, a Housing Office representative will attempt to contact a remaining roommate. This student will have one week to fill the vacancy with a student who doesn’t currently have a housing contract or a student who has drawn a single room. If a new roommate who maintains the group's weighted rating cannot be located, the Housing Office may move the remaining roommates to a room appropriate for that number of people. This is most likely to occur when there are students on the Wait List. If a Wait List no longer exists, a returning or readmitted student will be assigned to the vacancy. Vacancies that become available after July 1 will be processed at the discretion of the Housing Office.
Room Switch Policy
The Housing Office recognizes the occasional need for students to switch rooms after the draw. In order to maintain the integrity of the draw, certain rules apply to room switching.
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Only rooms drawn with the same weighted rating may be switched.
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When switching roommates within a group, the integrity of the group must remain (i.e. mixed class group must have older member in suite, and for Independent rooms, there must be at least 2 declared independents in each suite.
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Students who plan to cancel their contracts may not switch rooms.
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All switch requests must be made formally in writing, and submitted to the Manager of Undergraduate Housing for upperclassmen or the College Office for all college members.
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All switches are made in late August at the discretion of the Manager of Undergraduate Housing (or College Office), and must have signed approval.
It is unethical to select a room on campus when you know in advance you are going to cancel your contract. Those who have made arrangements for off-campus housing, club housing, or are contemplating a leave, should not draw a room. If your plans are uncertain, apply for the draw and put your name on the Wait List. By applying for draw, you will receive a draw time and, if necessary, you will be housed based on that time and receive a space appropriate to your class year. If your off-campus plans become final, please contact us as soon as possible to take your name off the Wait List.
Cancellation Fees
The Housing Contract you sign at Room Draw is a binding agreement for the entire academic year. However, you may cancel your contract without penalty anytime after draw through July 15, 2008. The following fees will be charged for contract cancellations thereafter:
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On or before July 15
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no fee
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July 16 to August 15
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$500.00
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August 16 to September 16
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$750.00
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On or after September 17
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½ semester rent
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All cancellations that occur after classes begin, once you have picked up the key to your room (regardless of the date) or have moved into the room, will incur a charge equal to one half of the semester’s rent. See the Residential Living Policies Guide for Undergraduate Housing for details on your housing contract.
If you participate in Room Draw in any way (by proxy, on the Wait List or through regular draw) and you select or are assigned a room, and have electronically signed a contract, it is assumed that you will live on campus for the 2008-2009 academic year. Thus, if you withdraw from housing after July 15 it is considered a breach of contract and you will be required to pay the cancellation fee. (Upperclass Wait Listed students should refer to the section on "The Wait List" for additional cancellation deadline information.) REMEMBER THAT IT IS THE RESPONSIBILITY OF THE STUDENT TO SEND A WRITTEN LETTER OR EMAIL TO THE HOUSING OFFICE STATING THAT HE/SHE WILL BE CANCELING THE CONTRACT AND THE REASON WHY.
Questions and Answers
The following questions are often asked by Room Draw participants. If you have further questions, contact the Housing Office at 8-2556.
Q I have a Latin American Politics Seminar scheduled during my room selection time, what should I do?
A Log onto the Room Draw site and click onto Assign Proxy on the side menu. Remember that you are giving the proxy the legal right to choose your room and electronically sign the contract. Please do not miss a class to attend Room Draw – designate a proxy in advance and let them draw a room for you!
Q If I'm on the Wait List, will my address be in the printed Campus Phone Book?
A Probably not, but it will be on the online directory.
Q I was class of '09, but lost a year while rock climbing in the Himalayas. My friends are '09s and we want a five person suite. What should we do?
A Regardless of your original class year, if you are currently in the Class of ‘10, your weighted rating is 2. Your friends have ratings of 3, and the group weighted rating is a 2.8. If there isn’t a five person suite at the time of your draw, you will have the option of living in a suite with at least one of the ‘09s or you will get a new draw time (randomized within the Class of ‘10 times).
Q I may spend next year in Bolivia, but I'm not sure. How should I draw?
A Enter draw alone and draw a single, or go on the Wait List, so that there won't be a vacancy in a suite if you leave.
Q I drew a triple and now one roommate has decided to live in a club for the fall. What do the two of us do?
A Since this is for the fall term, you have a week to find a replacement. The replacement student must have drawn a single or come from the Wait List, and be the same class year. If it is an Independent suite, the replacement must also sign the Pledge of Independence. If you can't find someone by the time we house the Wait List, we'll move you to a double if an appropriate one is available or assign a new roommate to the suite.
Q I had roommate problems my first year. How should I choose new roommates?
A Think about the form you filled out when you matriculated and start with the basics (i.e. studying with music, sleeping habits, being neat, etc.), then find someone who seems compatible. Before drawing, talk openly about sleep habits, guests, study time, etc. Remember, good friends don't always make the best roommates.
Q My ‘10 group was the very last group to draw, and we want to Room Improve. Why don't you start at the bottom of the list? We're still last this way.
A '09s are also eligible to Room Improve. The rooms they give up are better than those drawn in Junior Draw, so the available rooms list keeps changing. If we moved the bottom of the list first, the rooms they give up would not be good enough to room improve others.
Q I'm taking a full year of advanced standing. Can I draw back into my College as an ‘11?
A No. Students who take a year of advanced standing can either draw back into the college with the same weighted rating as a Class of ‘11 or draw into the upperclass dorms as a Class of ‘10. You can't enter the Upperclass Residential College Draw and draw before your original class.
Q I'm a junior and really need a single. What are my chances?
A That's hard to say. In past years, there are generally few singles left after the second day of Junior draw (and those available are quite small), but there is no way to predict this year's draw. If a single is crucial to you, you may want to consider entering the Residential College Draw for Mathey or Whitman. Remember, if you choose a room in the college, you must purchase a minimum 95 Block meal plan.
Q What if I miss an application deadline?
A There will be no late applications. You will have to submit a wait list application if you still wish to live in campus housing for next year.
Q My roommate, Julia, is spending this semester in New Zealand. How do I make sure that we can select a double together?
A The Housing Office was given a list from the Dean of the College of all students away for spring semester eligible for Room Draw. You can put her on your online Room Draw application and she should accept it by logging on to the Undergraduate Room Draw site. If she is unable to log in at your draw time due to the time difference, she can go on at anytime after the application is put in and name you as her proxy. This will allow you to choose her room and sign her contract. If you have any problems, get in touch with the Housing Office as soon as possible.
Q I am an Independent Junior applying with friends for Spelman. How can I figure out what my chances are for getting an apartment?
A We have statistics available from the previous few years available online. Please remember that the past doesn't necessarily predict the future. Last year, we had fewer applications than rooms but remember that Buildings 7 and 8 will not be part of the Spelman draw.
Q If I enter one of the independent draws (Independent, Spelman, 2 Dickinson) and I don’t want to select any of the available rooms at my draw time, what do I do?
A You can opt out of any draw even if all of the rooms are not drawn. Since all draw applications are due at the same time, you should make sure you have applied for all draws so you have options if you decide not to choose a room in Independent Housing.
Q I am considering studying abroad fall semester. If I do decide to go, is it possible to still draw a quad with three other guys and pay my housing fee for all of next year, so that next December and January I would be able to work on my junior paper and live in this room before the spring semester officially starts?
A No. You have to physically be on campus in order to have a housing/dining contract. Once we receive notification from Dean Kanach's office that you are going on a Study Abroad, we cancel your housing contract. The vacancy in your suite would then be filled by a Wait Listed or readmitted student.
Q I heard that the more/fewer people in your group, the better/worse your draw time. I also heard that one group members’ social security number is used to determine draw time. Is this true?
A No. The only information used to determine draw times is the randomly assigned group number.
Q I am applying for the Independent Draw, but I want to select a room that is not on the Independent draw room list. Can I?
A No. Only the rooms that are listed for the Independent draw can be selected, in addition to any rooms not taken during the Spelman and 2 Dickinson St. Draws.
Terms and Conditions
Room Draw Checklist
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If you require special needs housing, have you submitted an application and met with Dean Flores-Mills or Angie Hodgeman? The deadline is February 8th, 2008.
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Has everyone in your draw group verified the submitted application?
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Have you filled out the “Proxy” section if you are unable to choose a room at your draw time?
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If you are selecting a room for someone who is away, have you included that person on your application?
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Have you picked alternate rooms in case your first choice isn't available?
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Have you visited the rooms you are thinking about drawing?
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If you want to draw into the substance free area, are you prepared to accept the “Substance Free” agreement when you accept the room?
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Don’t forget that…
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Spelman Draw - There must be at least 2 declared (checked on application) independents in a suite.
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Independent Draw – ½ of any suite chosen must be a declared (checked on application) independent.
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Mixed class groups – Must have at least 1 older member of a group live in the suite with younger members. If not, younger members will get a new draw time.
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College draws – make sure to check the “View zone detail” on side menu before choosing room. Zones will be counting down in real time. Refresh this list by using the browser refresh button.
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All draws – check “View available rooms” on the side menu before going in to select a room. Rooms will be taken out as they are selected. Refresh this list by using the browser refresh button.
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Drop downs – if a student wants to drop down into another group make sure you know their group number (found on draw times/draw times order list). If a student has requested to "drop down" into your group, at least one member of the group has to accept that student in order to be able to choose a room with the other group members.
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Messages – you will get a “New Message” when you log in if you have been designated as a proxy, a student wants to drop into your group, or you have been given a new draw time.
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Proxy – when assigning a proxy, remember that the proxy now has the legal right to sign your contract. No changes will be made to the room assignment once the proxy electronically accepts the room and the contract.
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READ ALL THE ROOM DRAW RULES AND INFORMATION AND YOU WILL BE SUCCESSFUL!
Important Dates
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APPLICATION DEADLINES
All applications must be submitted on line and verified through each student's e-mail account (see Applying for Draw for detailed directions).
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Special Needs (308 West College) Applications
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February 8
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Married Student Applications
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February 21
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All Draw Applications
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March 5
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Room Improvement
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May 2
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Wait List
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May 2
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DRAW DAYS
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Married Student Draw (contracts issued via email)
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February 22
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Residential College Draws Begin (Juniors and Seniors)
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March 25
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Residential College Draws Continue
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March 26, 27
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Spelman and 2 Dickinson Draws
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March 27
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Independent Draw
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March 28
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Upperclass Draw
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April 1 - 18
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