Princeton University

Living Policies and Dining Services Guide
Undergraduate Housing 2008-09

University housing is central to the University’s goal of creating a community of scholars. The privilege of University housing is extended to those students who wish to reside within that community. All individuals choosing to live in University housing do so with the understanding that they must abide by all applicable regulations. They also agree to avoid any actions which may inconvenience other community members, cause damage to University facilities, or result in disruption to the community at large. Failure to meet these standards may result in the University terminating the occupancy agreement and the removal of the individual from University housing..

Introduction

The Housing Department is pleased to welcome you to the University. Whether this is your first year or your last at Princeton, we encourage you to read this guide. It contains important information on policies and services.

This information, along with the Housing/Dining Agreement Terms and Conditions and Rights, Rules and Responsibilities, reviews all aspects of the policies that govern Housing and Dining Services and the services available to you.

Office location: MacMillan Building
Office hours: 8:45 a.m. to 5:00 p.m., Monday through Friday
Summer office hours: 8:30 a.m. to 4:30 p.m., Monday through Friday

Personnel

Student Housing
Lisa DePaul
Assistant Director, Student Housing (8-2517)

Angie Hodgeman
Manager, Undergraduate Housing (8-3461)
 

Phyllis Rodill
Contract Coordinator (8-5757)

Kathleen Ludman
Undergraduate Office Support (8-2556)

Emma Marshall
Undergraduate Office Support (8-0835)

Operations and Inspection
Matthew Ferry
Facilities Manager (8-2326)

Lorraine Van Horn
Office Support (8-6792)

Ken Paulaski
Housing Inspection Manager (8-3995)

Bob Van Schaick
Housing Inspector (8-3435)

Jeff Axelrod
Building Inspector (8-5913)

Director's Office
Andrew Kane
Director of Housing (8-3469)

Joseph Plaksa
Manager for Administrative Services for Housing
(8-3712)

Pamela Slater
Office Coordinator (8-3677)

WEB SITE ADDRESS
http://www.princeton.edu/facilities/housing/

Important Phone Numbers

Emergency 911
Dining/Housing Contracts 8-5757
Dining Services 8-6097
Director, Housing 8-3469
Facilities Customer Service Center 8-8000
Housing, Inspectors 8-3995
Housing, Undergraduate 8-2556
McCosh Health Center
Weekdays 8-3129
after hours and weekends 8-3139
Public Safety campus 8-1000
Office of the Dean of Undergraduate Students 8-3055
Princeton Borough Police 9-924-4141
Princeton Township Police 9-921-2100

Residence Committee

The Undergraduate Residence Committee is a joint student-administration committee that recommends the policies that govern dormitories, storage, room draw, and other services and facilities. The committee is composed of undergraduates, including a representative from each of the residential colleges and a student chairperson and representatives from the Housing Department, Building Services, Maintenance and the Office of the Dean of Undergraduate Students. All interested students are encouraged to attend the committee ’ s meetings, to apply for membership, and/or to contact the Housing Department for more information.

Room Draw Sub-committee
Students choose where and with whom they live in the upcoming year through the room draw lottery. The lottery is intended to facilitate the equitable allotment of dormitory rooms to all eligible students. Room Draw is designed and regulated by the Housing Office in conjunction with the Undergraduate Room Draw Subcommittee. Plans for each year’s draw are reviewed in the fall semester. Students are encouraged to attend planning meetings during the fall term and/or make suggestions for Room Draw by contacting the Room Draw chairperson or the Undergraduate Housing Office.

Facilities Sub-committee

This subcommittee makes recommendations to the University concerning maintenance, refurbishing, and construction of all residence facilities.

Contract Information
 

The University agrees to provide the student with the use of accommodations for the two terms of the academic year. The contract begins prior to the first week of classes; the opening date is September 11th, 2008. For non-seniors, the contract ends at 12:00 noon on Saturday, May 23rd; however, it is expected that students vacate 24 hours after their last scheduled exam. For graduating seniors, the contract ends at 12:00 noon the day after Commencement.

If a student occupies the space beyond the permitted time, the Housing Department may enter the room and pack and store the belongings therein at the occupant’s expense.

Princeton University expects all students to fulfill the terms of their room occupancy agreements. At the same time, there are extraordinary situations that may necessitate an early termination of the agreement.

If a student occupies the space or picks up the key prior to the start of classes, then cancels his or her contract to move off campus, he or she receives no refund of housing charges.

If there are extenuating circumstances, they must be explained in writing with the cancellation notice and sent to the Housing Department director and verified by the Office of the Dean of the College.

During the academic year, any upperclass student may terminate the housing agreement by locating another full-time matriculating undergraduate student not currently residing in University housing to fulfill the balance of the occupancy agreement. Students residing in single-sex areas must replace themselves with a member of the same sex. Students who pledged independence during Room Draw must replace themselves with a student willing to pledge independence. The new occupant must sign a contract before a replacement can occur and any refund is issued.

Cancellation Fees

The Housing Contract you sign is a binding agreement for the entire academic year. However, you may cancel your contract without penalty anytime through July 15, 2008. The following fees will be charged for contract cancellations thereafter:

Terms of Agreement

Contract Cancellation

Foreign Study
In cases of foreign-field study, students must notify the Housing Department immediately. This notification must be received by the early August contract cancellation deadline, as announced by the Housing Department in February, to avoid the cancellation fees, and must be supported by written documentation of termination from the Office of Dean of the College.

Medical Withdrawal
If a medical condition requires that a student leave the University for treatment for a prolonged time, or if continued residence itself would prove harmful to a student, the agreement may be terminated. Medical documentation from the attending physician or from the director of University Health Services must accompany the request. Normally, refunds are given on a semester-basis; extenuating circumstances should be sent in writing to the Director of the Housing Department.

Required Withdrawal
Students required to withdraw are given up to 72 hours after their receipt of notice of the required withdrawal to vacate their room. Students are billed on a weekly basis for the first two weeks of the semester. Students remaining into the third week are charged the entire semester’s rent.

Students appealing their required withdrawal are given housing for the duration of the appeal. If the appeal is unsuccessful, they are charged rent on a weekly basis for every week or part thereof that the room was occupied. Once the appeal has been decided students have 48 hours to remove their belongings and return their keys to the Housing Department.

Voluntary Withdrawal
Students taking a voluntary withdrawal or leave of absence from the University once classes have begun are charged 50 percent of the semester’s rent if they vacate their room within the first two weeks of the semester. On the first day of the third week of the semester the student is billed 100 percent of the semester’s charge.

Personal Reasons
Whenever changes occur in the relationships between students, the University makes every effort to accommodate these changes by offering alternative arrangements (see Room Assignments and Changes). When alternative arrangements are not possible, the appropriate person in the Office of the Dean of Undergraduate Students or the Assistant Director for Student Housing may recommend the student’s release from the agreement. The request must be supported by written documentation, and the final decision rests with the Director of the Housing Department. Refunds are given on a semester-basis.

Departure
Once a student has received permission to terminate this housing agreement, he or she must move his or her belongings and return their keys within 48 hours. That time limit may be extended only with the permission of the Housing Department. The exception to this departure agreement is that students who terminate their agreement, to study abroad or take one term of advanced standing or a leave of absence thus creating a vacancy for the spring semester, must vacate by 9 a.m. the Monday of inter-session week. If they do not, they may forfeit their spring term housing charges.

Charges
Responsibility for the payment of charges due under the housing/dining services agreement rests entirely with the student. Payment of charges are made pursuant to the procedures and schedule determined by the Office of the Treasurer (Loans and Receivables). Failure to make payments as agreed upon subject the student, under University regulations on nonpayment of fees and charges, to sanctions, including suspension, withholding of degrees, and withholding of transcripts.

Meal Plan Policy
Students are permitted to change the dining contract one time each semester. Changes may be made as follows: Fall Semester - during the second full week of classes (except students who select a meal plan provided in part by a non-University provider); Spring Semester - during the first week of classes. Upperclass students not living in a Residential College may also terminate the dining contract during these same periods. Changes must be made in the Housing Office in the MacMillan Building. New meal plan contracts and upgrades may be signed any time throughout the year in the Undergraduate Housing Office.

Student Policies

Division of Space

Suites are assigned to a group of roommates, and all decisions about the division of space should be made by consensus. No one student has any more right to a space than any other student; this includes single spaces within suites. Decisions on the use of space should include plans for switching rooms during the year to allow each student a chance to live in their preferred space. Roommates who were not part of the original membership should also be given this opportunity and are not to be automatically relegated to the least desirable space within a suite. In the event that no consensus can be reached, a lottery can be devised and administered by the Housing Department and/or residential college staff representative. In the case of a lottery, residents of the suite must comply with the results. When considering division of space, any space without a smoke detector in it may not be used for sleeping purposes.

Energy Conservation
Students are expected to minimize energy use whenever possible. Room lights and other electric equipment should be turned off when not needed. Shower and other water usage should be of a reasonable duration. In units with separate thermostats, heat should not be set at an excessive level. Any problems affecting the above systems should be reported to the Facilities Customer Service Center. In general, students are asked to be aware of and reasonable in their use of all consumable energy resources.

Guest Policy
Space in University dormitories is made available to regularly enrolled undergraduates of Princeton for their personal use, and use of such space cannot be transferred to any other individual. While students are permitted to have guests for short periods of time, extended visits are not permitted. Roommates are expected to be sensitive to one another’s need for privacy and the effect that additional people in a small space can have on the other members of the room (group). Therefore, the length and frequency of visits is at the sufferance of all roommates and the Assistant Director of Housing for Student Housing. A guest is defined as any individual who does not have a housing contract for the room in which they are staying.

HIV Infection
The following excerpts are from “Guidelines for Students Regarding HIV Infection.”

Fundamental to Princeton’s response to HIV infection and other chronic illness is the commitment to respect the rights and reasonable concerns of everyone, including those individuals living with these conditions.

Accommodations for Students Living with HIV

The Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and the New Jersey Law Against Discrimination protect students with disabilities. Under these acts and University policy, HIV infection is considered to be a disability. As with all disabilities, Princeton University will make reasonable accommodations for students living with HIV.

Peers of Students with HIV

Peers of those students who are HIV infected are expected to continue to carry out their academic responsibilities in a normal fashion. Should a student experience fear or anxiety with regard to interacting with a fellow student who is known or perceived to have HIV disease, he or she should contact a member of the Princeton University Health Services staff for information on HIV disease, or the Office of the Dean of Undergraduate Students for information about accommodating other requests. Students who wish to transfer to another residence to avoid contact with a fellow student who is HIV infected or perceived to be living with HIV do not have a right to such reassignment.

For further information, please refer to the “Princeton University Policy on HIV Infection” and the complete “Guidelines for Students Regarding HIV Infection” available through the Office of the Associate Provost for Administration, 3 Nassau Hall, or the Office of the Director of Clinical Services, Princeton University Health Services.

Infants and Children

Infants and children may not reside in an Undergraduate Housing unit.

Married Students

An undergraduate who is to be married during the academic year must inform the Housing Department and provide his or her marriage license before the agreement is terminated. Married couples may not reside in regular dormitory rooms or suites. Refunds are given on a semester-basis only.

Noise policy

Every Princeton dormitory resident has the right to a reasonably quiet environment, one conducive to study and to the pursuit of his or her other interests. The University expects all students to respect this right and to be aware of the impact their activities may have on their neighbors. Stereo speakers, for instance, should not be placed in such a way as to interfere with the activities of others. Normally, audio equipment should be placed away from doors and open windows.

While social gatherings are an essential part of campus life, students who host parties are urged to be considerate of their neighbors. If the Department of Public Safety receives complaints about a loud party, or other noisemaking, prior to midnight on weeknights, or 2 a.m. on weekends (Friday to Saturday and Saturday to Sunday nights only), Public Safety will ask the hosts to reduce the noise level. After the curfew hour, Public Safety is authorized to end the activity in question. Residents concerned about excessive noise should themselves contact the person(s) responsible for the noise. If a satisfactory solution is not reached, they should call Public Safety for assistance. All noise complaints are noted by the Department of Public Safety. Especially flagrant and/or repeated violations of this noise policy may result in disciplinary action by the Office of the Dean of Undergraduate Students

Outside Vendors
Students may not contract with or permit any outside provider to perform any maintenance, alteration, or repairs to the University's facilities. Other personal service providers may only enter dormitories as guests while their resident hosts are present.

Recycling
Please remember that recycling is mandatory at Princeton University. Students are responsible for recycling mixed paper, bottles, cans, plastic containers, and batteries. Recycling containers are made available through the Department of Building Services. Trash and recycling containers should be kept in the rooms or suites. It is a violation of fire and safety regulations to store these containers in hallways. Full containers may be placed in the hallways for disposal by Building Services employees. Your active cooperation in this program is necessary if it is to succeed. Repeated violation of the recycling policy may result in disciplinary action through the Office of the Dean of Undergraduate Students and/or the Housing Office.Posters with recycling information are located in all dormitory bathrooms. Students are asked to recycle the following items:
 

Glass, metal, and plastic containers. Place these items in the re-cycling barrels located in dormitory bathrooms where provided or in the green barrels in the dumpster areas.
 

Mixed paper. All mixed paper should be placed in the black containers labeled “recycled paper only.” The label contains information about what is acceptable as mixed paper. Full containers may be placed in the hallway for disposal but should otherwise not be kept in the hallway because of fire and safety concerns.

Resource Conservation
The University has a strong commitment to the conservation of our natural resources. It is expected that all occupants of University housing will do their best to forward that commitment. University residents are thus expected to be aware of the policies in this guide and to adhere to them (see Recycling).

Respect for Others
Respect for the rights, privileges, and sensibilities of each other is essential in preserving the spirit of community at Princeton. Actions which make the atmosphere intimidating, threatening, or hostile to individuals are therefore regarded as serious offenses. Abusive or harassing behavior, verbal or physical, which demeans, intimidates, threatens, or injures another because of his or her personal characteristics or beliefs or their expressions, is subject to University disciplinary sanctions. Examples of personal characteristics or beliefs include but are not limited to sex, sexual orientation, gender identity, race, ethnicity, national origin, religion, and handicap (Rights, Rules, Responsibilities). Dormitory residents should respect the desire of all members of the community for a reasonable degree of privacy. It is expected that residents show consideration for the property of their peers and of the University.

Student Liabilities
Students are responsible for the loss of or damage to University property provided for their use, including the furniture in their accommodations. All University property originally in the room must be left in good order. If a student removes furniture from a room or suite, he or she must replace it. If the student does not, he or she is billed for the cost of the furniture. Students must not remove furniture, mattresses, etc. from their suite, leaving them in the hallways. Please note that some furniture may not be removed from some buildings. (refer to the section "Furniture")

Students are responsible for any costs that the University incurs in returning the accommodation to its original condition. In the case of suites, all residents of a suite are held responsible unless the responsible individual identifies himself or herself to the Housing Department.

Those who damage University property are subject to disciplinary action and reimbursement for damages.

In addition, hosts are expected to be responsible for the behavior of their guests. Damages consequent to a party may be billed to the host, or disciplinary action may ensue.

Students may be held liable for all losses or damages resulting from negligent and/or purposeful acts, or violations of University regulations. Violations of University regulations may result in removal from housing with no financial credit for the unelapsed term of the housing agreement, or in the denial of University housing for future years.

Dorm Room Regulations

Air Conditioners
 

Air conditioners are not permitted in the dormitories. Since medical authorities have determined that air conditioners do not reduce allergens and do not, therefore, significantly alleviate discomfort so as to merit their installation, air-conditioning units are not available to students with asthma or severe allergies. Physicians do, however, recommend the use of an electrostatic precipitator that withdraws particulate matter from the air and is generally helpful to those suffering from allergies. Students interested in purchasing an air filter may check with Assistant Dean of Student Life in the Office of the Dean of Undergraduate Students, at 8-3054, to make certain that the equipment they plan to purchase may be safely accommodated in their assigned room.

Antennae
 

Rabbit-ear-type television antennae are permitted in dormitory rooms. Antennae and/or satellite dishes may not be placed on or near or affixed to the outside of any building. Violations result in a fine of $25 for the first offense and $50 for subsequent offenses.

Bulletin Boards and White Boards
The housing and maintenance departments will provide each room with a framed white board adjacent to its entrance. This will be done to a few buildings each year, completing as many as funds allow. In any building that the University has installed white boards no personal bulletin or white boards may be installed.

Until that time, those who wish to install one may install a white board that measures 10"x12" or less. No cork, foam, rubber, etc. is permitted on or around any message/white board. Bulletin boards, which substantially increase fire loads, are prohibited except where installed by the University. Where possible, the University will install an appropriate bulletin board adjacent to every permanent RCA and Dormitory Assistant room as well as one board per entry, at entry level.

Bunk Beds
Dormitory residents who have University bunk beds in their room or suite may request safety rails for the top bunk. Students should contact the Facilities Customer Service Center at 8-8000 in order to make a request.

Carpet Policy

The following guidelines must be observed:
• Carpets must not interfere with the free and full opening of any regular door or second-egress door. No door may be cut or shaved to allow movement over a carpet.
• Carpets must not be attached to floors. Use of nails, tacks, or glues, or any other method, is prohibited.
Violation of this policy results in charges for damage and/or fines for violations of safety standards.

 

Chin-up Bars
Chin-up bars may not be installed in any doorway and or/closet doorway.

Furniture Policy

Furniture may not be removed from any buildings. You may request for a University mattress to be removed from your room by contacting Building Services at 8-3490, however the bed frame must remain in the room.

Loft Regulations
 

While loft inspections are conducted to ensure compliance with University regulations, there may be unsafe conditions that are not discovered by an inspector. The University is not responsible for undisclosed violations or for any future violations.

The following guidelines must be met:

• Lofts must be freestanding, which means they may not be attached to the walls, floor, or ceiling. The owner is liable for all damages.
• Lofts may not exceed the floor area of the beds they replace (maximum size 4 ft. x 8 ft.). A minimum of one third of the room area air space must be kept clear.
• The occupant must be able to get out of the loft quickly.
• Lofts may not obstruct the functioning of windows and must be placed in such a way as to allow rapid egress from the room.
• No wiring may be attached to a loft.
• Lofts may not interfere with the functioning of smoke detectors/sprinklers.
• Flammable materials such as paneling, tapestries, curtains, posters, and fishnet may not be attached to or enclose the loft.
• Lofts may not be placed near any heat-producing source.
• Protruding objects such as coat hooks, nails, etc. are considered hazardous and are prohibited.
• When constructing a loft, students should use caution and discretion.
• There must be a minimum of two feet between parallel lofts.

Lofts that do not conform to the above loft regulations are considered to be in violation, and a student is allowed seven days to make alterations for compliance. The loft is then re-evaluated, and if it is still found to be unacceptable, it is then removed at the student’s expense.

Any alterations after the initial inspection must be discussed with the Housing Inspection Office before any revisions are made.

All lofts must be removed at the end of each academic year. Those lofts not removed are considered abandoned and are removed at the student’s expense.

Microfridge Policy

Please read the following carefully before renting your MicroFridge.

• MicroFridges must be rented thru the Princeton University Tiger Rentals Agency. If a room/suite has a MicroFridge that has not been rented thru the Agency, the occupant(s) will be asked to remove it by a given date. If not removed, that MicroFridge will be confiscated and a fine issued.

• Only one MicroFridge per room/suite. Others will be noted and the residents will be asked to remove them by a given date. If not, the MicroFridge will be removed and a fine issued. In addition to one MicroFridge per room/suite, each resident is permitted either one refrigerator or one freezer.

• The MicroFridge must be plugged directly into a wall electrical outlet. If not, the occupant(s) will receive a warning and on subsequent violations, fines will be issued per the fine schedule.

• In a room/suite that has a MicroFridge, the room/suite may not have authorized tea kettles and/or authorized popcorn makers. When discovered, the room/suite will receive a warning. On subsequent violations, the appliance will be confiscated and a fine issued per the fine schedule.

• If there are multiple occurrences of an electrical circuit tripped due to the MicroFridge, the MicroFridge will be removed and the student may exchange the MicroFridge for a standard refrigerator rental and be reimbursed for the pro-rated difference in the rental cost.

• If there are occurrences of nuisance fire alarms activated due to negligent use of the MicroFridge, the occupants of the room will be fined on the second offense. The fine increases with subsequent offenses. On the fifth offense, the room occupant(s) are subject to disciplinary action which could include the confiscation of the MicroFridge and/or loss of housing. If the MicroFridge is confiscated, the student may exchange the MicroFridge for a standard refrigerator rental and be reimbursed for the difference in the rental cost.

• Please remember to practice good housekeeping to limit infestation. Keep all food in sealed containers and immediately clean up after food preparation. Any room that requires extermination attributed to poor housekeeping will be charged for this service..

Paint Policy

Students are not permitted to paint and/or spackle their own rooms. Students who choose to paint their own rooms are charged for repainting. The charges are determined as a function of labor time and materials.

Students whose rooms were not painted in the normal painting cycle may request that they be painted through the standard work request procedure. The room is inspected and if painting is necessary, the room is normally painted within two weeks.

Pets

Only fish, in tanks that do not exceed 10 gallons, can be kept in the dormitories. Students violating this policy are automatically fined $25 and must remove the pet immediately. The room/suite will be re-inspected within 7 days of the citation date. If the pet or evidence of (food, cage, toys, etc) are discovered upon subsequent inspections, an increased fine is issued with the possibility of losing housing priveleges.

Refrigerators

• Each resident is permitted either one refrigerator or one freezer. No resident may have both appliances. Microfridges can be rented through Student Agencies.
• Refrigerators/ freezers must be an under-the-counter size, not to exceed 5.2 cu. ft.
• Refrigerators/ freezers may not impede or block the flow of traffic to exits.
• Damaged or spliced cords and any form of improper wiring are unacceptable. All refrigerator/ freezer cords must be of adequate size and capacity. They must be plugged directly into a wall outlet, or a heavy-duty cord must be used.
• Refrigerators/ freezers must be maintained in a safe, clean, and sanitary condition.
• Refrigerators/ freezers must be located where free air circulation is not restricted. They may not be placed in closets.
• The condenser should be reasonably clean to allow heat dissipation, and the unit should have an underwriter’s (UL) label.
• Refrigerators/ freezers must have functional gaskets and closing mechanisms.
• Refrigerators/ freezers must be capable of maintaining safe temperatures (32 to 45° F for refrigeration and -10 to 0° F for freezing).
• Refrigerators/ freezers may not be placed in public areas (corridors, lounges, kitchens, etc.).
• All refrigerators/ freezers are inspected throughout the academic year. Repeated violations result in fines and eventual removal at the owner’s expense.
• Kegerators are prohibited.

Note: If you decide to discard your refrigerator/ freezer, you must remove the door.

Rollerblading

Rollerblading is not permitted inside the dormitories at any time.

Room Decoration Policy

Pictures, calendars, posters, wall hangings, and other decorations may be placed on walls if they are hung vertically and are at least 18 inches from any heat source. Nothing may be hung from the ceiling. Tapestries, posters, fabric items, or light strings may not be draped from walls but must be installed fast to them. Unframed paper, tapestries, fabric items, plastic, or other easily ignitable materials may not be hung near operating fireplaces. At least six inches of space must be left between wall hangings.

All posters must be mounted firmly; however, tape and two-sided adhesives may not be used. Only approved poster mounts may be used. The use of any adhesive that is not fully removed results in a charge for its removal and the painting of the entire affected wall. Heavy objects damage walls, so we ask that students please consult the Building Inspector before attempting to hang a heavy object. If wall damage does occur, the cost of the repair and repainting is charged to the resident(s) responsible. If no one resident claims responsibility for the damage, the entire suite is held financially responsible. Nothing is allowed to be attached to ceilings since that area is particularly dangerous.
Furniture should not be placed near any heat source, light fixture, or working fireplace.

Room Personalization

The physical configuration of dormitories may not be altered. Many room modifications are prohibited because of fire safety regulations (see Fire Safety section). Students should familiarize themselves with the following before they begin to personalize their rooms.

• Walls may not be paneled or wallpapered.

• Use only approved poster mount when attaching anything on the walls. Approved poster mounts are available from the Housing Office or the Inspectors. The use of any adhesive that is not fully removed results in a charge for its removal and for the painting of the entire wall. Fun-tack adhesive is no longer permitted. Spackling, patching, and/or painting is not permitted. If used, the student is liable to be charged for the complete painting/repairing of the affected wall area.

• Cork panels, mirror tiles, and two-sided stickums are specifically prohibited.

• Dartboards must be mounted and backed properly so that errant darts do not damage walls. Dartboards may not be hung on doors.

• Nothing may be attached to either side of any door. Message boards may be mounted on the wall to either side of the entry door.

• Beds and lofts may not be located near windows leading to a second egress or near any heat-producing source such as wall-mounted light fixtures.

• Waterbeds are permitted in dormitories, however, the owner is liable for all damages resulting from them, including leaks or bursts. If the inspectors see one in a building where safety may be an issue, they will contact maintenance and the situation will be studied. If it is found to be dangerous, the bed must be removed.

• Any University furniture not in place at the end of the year will be billed as missing (see Student Liability section).

• Ceiling fans, ceiling light fixtures, track lighting, dimmer switches, and modified wall receptacles are not permitted.

• Hot tubs may not be present in dormitories, nor is any form of portable swimming or soaking pool permitted.

• Break-glass enclosures on second-egress doors provide security for adjoining rooms. They may be removed by University carpenters only, and the mutual consent of the occupants of any adjoining rooms is required. The maintenance labor charge for removal and reinstallation is $50. Students should call Housing Inspection for authorization at 8-3435.

Weapons

New Jersey state law prohibits the possession, storage, or use of knives, firearms, ammunition, dry explosives, incendiary devices, or other dangerous weapons that might threaten human life. This includes BB guns, CO2 guns, or anything that can be perceived as a firearm. In addition, the law states that any item that could be perceived as a firearm on a university campus is also against the law.

Facilities Services

The Department of Facilities includes several units that serve the campus. It is useful to be familiar with the workings of a few of these departments; it is particularly important to know which departments to call for specific service needs. All Facilities Services are accessible through the Facilities Customer Service Center at http://www.princeton.edu/facilities/customer_service/

• Building Services primarily provides janitorial, extermination, and moving services to the campus and manages student laundry rooms. They also provide information regarding on campus storage.
• Grounds and Building Maintenance primarily carries out the maintenance and repair of campus facilities.
• The Housing Department oversees student needs in the facilities areas, assigns rooms, assures that day-to-day student needs are being met with respect to dormitories, and sees that all residents live up to fire code and other safety requirements.
• Dining Services operates all campus dining halls and other dining services.
• The Engineering Department manages campus utility systems, including the central heating and chilled water plants, and manages construction and repair projects that are primarily engineering in nature.
• Conference Services schedules and manages all use of campus facilities by non-Princeton University users, especially summer camps and other groups that use the dormitories during the summer months.

The following information further outlines the services of the Customer Service Center, and the building services, maintenance, and housing departments. For emergency requests after hours or on weekends, please contact Public Safety at 609-258-1000.

Building Services

Building Services is responsible for the cleaning and care of the buildings on campus. Should a student have a question or problem with the following areas, call Building Services at 8-3490 or the Facilities Customer Service Center at 8-8000.

Courtesy and Respect
The Facilities Department asks that students respect their janitors and treat them with dignity. The best way to do this is to be mindful that every individual’s actions have consequences. Being anything less than neat, tidy, and respectful is not acceptable.

Bicycles
Bicycles are to be secured only to University-provided bicycle racks. Bicycles should not be secured to benches, light posts, trees, chain/post borders, or handrails. Interior bicycle storage is permitted in designated areas only. Bicycles are not permitted to be attached to any interior railing, placed in a hallway, or allowed to impede a means of egress. Bicycles that impede a means of egress are cut away and confiscated by the Housing Department. Bicycles attached to wheelchair ramps in any manner or presenting a safety hazard are confiscated. A fee is charged before bicycles can be reclaimed.

Bicycles are permitted inside students ’ rooms if they are placed so that they do not block or impede egress. Hooks are available for students who wish to hang their bicycles in their rooms. To obtain hooks, students should contact the Facilities Customer Service Center at 8-8000. Requests are gathered during the first few weeks of classes, and the installations are begun in mid-October on a dorm-by-dorm basis.

Extermination
Routine efforts are made to ensure that all pest problems are controlled and eliminated. However, there may be a need to control a particular pest problem in a student’s room. Should such a need arise, students should call the Facilities Customer Service Center at 8-8000. Requests for services are handled as quickly as possible within the framework of the New Jersey Pesticide Control Regulations. The University reserves the right to require residents to vacate, relocate, or to make their personal property available for treatment, if needed to control for a pest infestation.

Residents can help reduce the incidence of pest-related requests by maintaining their rooms in sanitary condition. Food should be stored in closed containers, and garbage should be disposed of promptly.

Building Services makes every effort to respond professionally and promptly to students’ requests. All materials used to control pests are registered with and applied according to Environmental Protection Agency regulations by the pest elimination specialist. Should students have any pest-related concerns, they should feel free to discuss them with the pest elimination specialist.

Housekeeping in Public Areas
Janitorial services are provided 7:30 a.m. to 4 p.m., Monday through Friday.

During the academic year Building Services is responsible for cleaning the public areas of all dormitory buildings. Students may not remove University-owned furniture from any dorm rooms. Mattresses only may be stored if the students themselves carry it to the storage area designated by Building Services (8-3490) and return it to their room at the end of the year. Corridors, hallways, and stairwells must be clear at all times; nothing may be placed in these areas. Students who fail to keep public areas clear are cited for a fire safety violation. Students should report any problems with public areas to the Facilities Customer Service Center at 8-8000. Students should report the need for appliance repairs in Spelman and other dorm kitchens to housing at 8-5897.

Laundry Rooms
There are 38 laundry rooms in undergraduate dormitories (listed below). Each is equipped with washers and dryers for Princeton University student use only. Students with questions or service problems should call the Facilities Customer Service Center at 8-8000.

Light Bulbs
Most light bulbs in the dormitories are replaced by Building Services. If a bulb needs replacement, please call the Facilities Customer Service Center at 8-8000.

Trash
Trash should be kept separate from recyclable materials. Trash containers must be kept in suites or rooms until ready for disposal. Full containers may be placed in the hallway for disposal but otherwise should not be kept in the hallway because of fire and safety concerns. Students in dorms equipped with trash chutes or trash rooms are expected to remove their own trash and recycling to the appropriate location. If students have any questions, they are asked to call Building Services at 8-3490 or 8-8000.

Sanitation
With many people living together in a dormitory, sanitation is vital. While the responsibility for cleaning public areas rests with Building Services, the students themselves are responsible for keeping their own rooms, kitchens, bathrooms within suites, and any facilities they use in sanitary condition. In Spelman, residents are responsible for cleaning their kitchens and placing their trash in the dumpsters located across from the Dillon weight room or the 7th entry. Should students have any concerns, they should report them to the Building Services Office immediately.

Squirrels/Raccoons/Bats
Squirrels can easily enter through open windows; they search for food, destroy property, and, in general, annoy residents. The campus squirrels are bold and used to living among people. Students should exercise care so that they do not have any squirrels or other unwanted visitors in their living quarters, risking the possibility of being bitten.   In all cases, please report any wild animal found inside a campus building to Public Safety at 258-1000.

While the likelihood of a bat, raccoon, or other wild animal found on campus being rabid is relatively low, you should always treat with caution any animal that behaves in a suspicous manner (lethargic/erratic moves), do not approach or handle the animal, and report it to Public Safety at 258-1000.

If a bat is found in your dormitory room, you should immediately report it to Public Safety at 258-1000. You should avoid contact with the bat, vacate the space, and, if possible, close doors and windows to confine the bat until Public Safety responds. Subsequently, any fruit or open food that was in your room should be discarded. Public Safety will secure the room until cleared by animal control personnel and determine who in the room may have been exposed. Important: If you awake to find a bat in your room , it  should be assumed that you may have had some exposure while asleep. If you have had potential exposure, you are advised to go to McCosh Health Center for medical consultation and consideration of the need for rabies immunization. If the bat is captured and tests negative for rabies, there will be no need for immunization. If you cannot stay in your room because of pending clearance by animal control personnel, you will be offered overnight accommodations at McCosh Health Center. 

Window screens in dormitory rooms and common spaces should be kept in place and in the closed position to prevent entry by squirrels and bats.  Students should contact the Facilities Customer Services Center at 258-8000 immediately to report any missing or broken screen. 

Storage
The University requires that all students remove personal belongings from their rooms during the summer. Only the University furnishings that were in the room in September should remain.

There is a very limited amount of summer storage available in designated areas on campus for international students only. Space is limited to two boxes per student. International students who wish to use campus storage should contact Building Services. Other students who wish to store items can utilize storage facilities provided by the Student Storage Agency. Students should not wait until the day they must leave campus to attend to the storing of their personal belongings. Students must receive tags for all items placed in storage. The colored tags are changed yearly. Therefore, storage can only be guaranteed for one year. This storage information is subject to change.

Students should read about storage information in the check-out information available online during the May reading period. Students who have questions regarding dormitory storage should call Building Services. Information regarding the student storage and moving agencies is available from the student managers (see Campus Telephone Directory listings) and the check-out brochure.

MAINTENANCE

The Grounds and Building Maintenance Department is responsible for the upkeep and repair of all campus grounds and buildings. Situations that jeopardize the health, safety, or property of residents are given priority. For service and repairs, students should call the Facilities Customer Service Center at 8-8000. It is open from 7:30 a.m. to 5 p.m., Monday through Friday. After hours students can leave a message for the following workday.

Students having an emergency involving a power outage, a flood, or a potentially dangerous situation at a time when the office is not open, should call the Department of Public Safety at 8-1000.

Routine service requests may also be submitted by fax (8-8001) or by e-mail using forms that are available through the Facilities Department Web site at

http://www.princeton.edu/facilities/customer_service/work_request/. Fax and e-mail should not be used for emergency requests. These should always be telephoned to the Customer Service Center or to Public Safety in order to assure an appropriate, timely follow-up.

If you feel a request for service was not given the proper attention, please contact the Facilities Customer Service Center at 8-8000.

Housing Department

The Undergraduate Housing Office is located in the MacMillan Building. The following areas are generally supervised by the Housing Department with assistance from other Facilities Services departments.

Keys, Lost or Stolen Keys, Lockouts, and Lock Changes
One key is issued to each resident at check-in. That key must be returned at the end of the contract period. It is expected that students keep their doors locked at all times. Students should not use devices to prop the doors or attempt to hide the key in or around the room entrance.

When a room key is reported lost or stolen, the lock on the door is changed by the University. The student who has lost the key is charged $50, which includes the cost of the lock change, new keys for all residents of the room, and a change in the associated mailbox lock (if applicable). If the room key is lost or stolen, the lock change is mandatory. When a student reports a lost key to the Housing Department, it is recommended that he or she also report the loss to the Department of Public Safety.

In the event that a room key is temporarily unavailable (i.e., left at home), a duplicate key is issued upon request at no charge for a maximum period of two weeks. If, after two weeks, the duplicate key has not been returned to the Housing Department, a lock change is required and a $50 charge is assessed. After a lock has been changed, a student may pick up his or her roommates’ keys if he or she brings their ID cards with them. Students leaving campus, whether mid-contract or at the end of the year, must return all keys. Failure to do so will result in a $50 lock-change charge.

All lock-change charges are channeled through the Office of the Treasurer (loans and receivables). Cash is not accepted in the Housing Department.

If a student is locked out of his or her room, he or she should contact the Department of Public Safety at 8-1000. Students must present their University ID card in order to be let into their room. The charges for lockouts are as follows:

1. Lockouts that occur during the first week of each semester are not charged or tabulated.
2. After the first week of each semester, all lockouts are tabulated. Each student is permitted one free lockout for the academic year.
3. The next two lockouts are charged at a rate of $3 per occurrence.
4. The next 10 lockouts are charged at a rate of $5 per occurrence.
5. All subsequent lockouts are charged at a rate of $10 per occurrence.

Summer residents do not have lockouts tabulated during the two days specified as move-in days. After that time, students are charged according to rules 3 and 4 stated above.

Kitchens
Students should note that cooking is prohibited in dormitory rooms. Unattended cooking is also prohibited. This includes the microwaving of popcorn which has been a frequent cause of nuisance alarms (See page 33 under Fire Safety).

There are kitchens in the upperclass areas that are supervised by the Housing Department and that are available for general student use. These kitchens are in the following locations:

Each kitchen has a University-supplied range and refrigerator. The kitchens are maintained by Building Services. If an oven, toaster, microwave, range, or refrigerator that has been provided by the University is not functioning correctly, students should call Housing at 8-6792. Students may use small heat-producing electrical appliances in open kitchens, provided they are stored only in locked kitchen cabinets whenever they are not in actual use. The number of locked cabinets is limited, and keys are issued on a first-come, first-served basis. Students should remember that all heat-producing electrical appliances are strictly prohibited in student rooms and may not be kept anywhere in dormitories except in locked kitchen cabinets. It is the responsibility of each individual who uses these facilities to clean up the area and wash the used utensils, cookware, and dishes

Any kitchen found in unsanitary condition may be closed for the duration of the year.

Limited-access Kitchens
Limited-access kitchens, located in the 1901/Laughlin Halls, Lockhart, and the Pyne basements, are locked and are accessible to a limited number of students who sign up. Note: Only Brown Co-op members may sign out a Brown second floor key.

Independent students who wish to participate may so indicate at the time of draw, and their kitchen keys will be made available at check-in. Pyne kitchen is limited to 25 members and 1901/ Laughlin to 20. Spaces remaining open in the kitchens after room draw are available to any student on a first-come, first-served basis at the beginning of fall semester classes.

The following items are available in each limited-access facility: tables and chairs, a full-size refrigerator, a stove, a toaster, and a microwave. Students may store and use kitchen appliances brought from home, provided they are kept clean and in good working condition. Students should be cautioned that all heat-producing appliances are strictly prohibited in students’ rooms. Limited-access kitchens are randomly inspected to ensure the maintenance of fire safety codes (see Fire Safety for further guidelines).

Key holders are cooperatively responsible for cleaning their respective kitchens. Kitchen members should therefore be prepared to take part in a weekly cleaning schedule in addition to routine cleanup after individual use of the kitchen area and utensils. A cleaning schedule is posted in each kitchen. Building Services provides brooms, mops, garbage bags, and some cleaning fluids, but does not assist in the actual upkeep of limited-access kitchens.

Open kitchens include a sink, a stove, a refrigerator, and, in some cases, a toaster and an insta-hot water dispenser. It is the responsibility of each individual who uses these facilities to clean the area and wash the utensils used. The kitchens are maintained by Building Services; any problems should be reported by calling the Facilities Customer Service Center at 8-8000. Any kitchen found in an unsanitary condition may be closed for the duration of the year.

Inspections and Cleanliness
A primary sanitation concern exists in the kitchen areas of dormitories and the 2 Dickinson Street and Brown co-ops. Thus, kitchen inspections are held several times during the academic year.

The inspectors may require that a kitchen be closed based on poor sanitation. To keep the kitchens open, these steps must be followed:

• The snack kitchens available in some dormitories were not designed for the preparation of full meals. These kitchens are strictly designed for snack preparation.
• Students are responsible for cleaning any area and utensils they use.
• Student-owned refrigerators may not be kept in lounges or kitchens.
• The outside, top, and gaskets of refrigerators should be wiped off frequently. The inside should be cleaned biweekly, and any spills should be cleaned immediately. Students should not wait for someone else to clean up a spill.
• All refrigerators should have thermometers, and the temperature should be maintained at 45 degrees F or below, with the freezer regulated at -10 to 0°
• Freezers should be defrosted when frost buildup grows to 1⁄4 inch thick.
• Any food to be stored should be kept off the floor, in sealed and marked containers. Students should not store cleaning compounds or other toxic materials with or on shelves above food.
• Utensils that are worn, chipped, pitted, or corroded should not be used. Utensils should be washed thoroughly after each use, drained dry, and stored to protect them from contamination.
• Refuse should be placed in the appropriate containers. Containers must be covered and lined with plastic bags, which are available from janitors. Containers must be kept clean inside and out.
• Food should be thawed either in the refrigerator, by keeping it in a plastic bag and running cool water over it, or by cooking. Food should never be left out in warm air to thaw since bacteria thrive in this environment.
• Personal hygiene is most important when preparing food for others. Students are reminded to always wash their hands and tie their hair back before preparing any food. Anyone with a communicable sore, boil, or skin condition should not prepare food.
• The co-op must be kept in sanitary condition. Members must set up a schedule of duties to keep the kitchen area sanitary in order to safeguard the health of all members of the co-op.

Residential College Kitchens
Residential college kitchens are listed below:

Butler College:
Bloomberg Hall 1st Floor

Forbes College:
238 and 239; A243; A143

Mathey College:
Blair Hall, 9th entry basement

Rockefeller College:
Witherspoon hall, basement

Whitman College:
Fisher Hall, 2nd Floor
North C Hall, 4th Floor
Hargadon Hall, 4th Floor
South Baker Hall, 1st Floor

Wilson College:
Dodge Osborn Hall, 1st entry under arch

Room Assignments and Changes

Upperclass
During the academic year students may apply for a room change beginning October 1. This allows the Undergraduate Housing Office to evaluate all requests. The criteria that govern the room improvement process, which is a segment of Room Draw, do not apply during the academic year.

Vacancies that occur during the academic year are used to solve significant housing problems that occur for medical reasons or from serious interpersonal conflicts within a suite.

Not all requests for room changes are granted or result in a student being assigned a single. Students may also be assigned a space in a suite.

Residential Colleges
Residents of the six residential colleges should first contact the college administrator or resident adviser of their college to pursue a request for a room change. If a room change is approved by the college, the student(s) must come to the Undergraduate Housing Office to complete the necessary paperwork and to exchange keys

Room Exchanges
Rooms may be exchanged if all roommates are agreeable. Before a roommate exchange is implemented, either the Manager or the Assistant Director for Student Housing must speak with all students involved and approve the exchange. In residential colleges, it is necessary to have the approval of the master.

Note: Both upperclass and residential college room changes and room exchanges must be made in the Undergraduate Housing Office and must be completed, including key return, within 48 hours of approval.

Roommate Assignments
As spaces become available within suites, it is the prerogative of the Undergraduate Housing Office to assign new roommates. This may be necessary at any time during the academic year. It must be readily recognized that a fair and equitable allotment of spaces and furniture is ready for a new occupant.

Students who request room changes, those returning to the University for the spring semester, and visiting students are frequently assigned to vacancies in suites. Residents of suites with vacancies at the end of the fall semester should anticipate that a returning or visiting student will be assigned for the spring semester.

Room changes are not granted upon demand and are subject to an assessment period determined by the Manager or the Assistant Director for Student Housing. The current roommates are expected to make every effort to welcome new residents into a suite. Each resident of a suite is entitled to the same rights, and division of space, regardless of when he or she begins occupancy. Similarly, each resident is equally responsible for the condition of the suite. If the current residents of a suite know a returning student, they may request that he or she be assigned to that suite. These requests should be made in early January.

The University does not tolerate abusive or offensive conduct toward roommates or neighbors. A student responsible for such behavior jeopardizes his or her assignment in University housing and may be referred to the Office of the Dean of Undergraduate Students.

Room Selection
All undergraduate students who desire on-campus housing must apply for the next academic year. Detailed information about the draw is available online at www.princeton.edu/facilities/housing the first week of classes during Spring semester.

Guaranteed Housing Statement

Guarantee of Housing for Undergraduate Students - Policy Statement

In support of the academic mission of the University and in recognition that residential living is an integral part of the Princeton educational experience, it is the University’s policy to provide housing for all enrolled undergraduates. Undergraduate students are guaranteed housing, in a location at the discretion of the University, provided that the following conditions are met:

1. the student is officially enrolled;
2. the student submits all housing forms and/or applications within specified deadlines;
3. the student adheres to and complies with all “terms and conditions” specified for undergraduate housing.

The guarantee of undergraduate housing does not apply if:

1. a student does not apply for room draw, withdraws from a housing waitlist, or resides off campus AND does not file a housing application for on-campus housing by the specified deadline. In these situations the student may complete a housing application and be placed on a housing waitlist but without the guarantee of a housing assignment. Upon receipt of a signed housing contract the guarantee of housing eligibility is reinstated for the student.

2. a student is the subject of disciplinary action by the Residential College Disciplinary Board, the Committee on Discipline, or the Dean of Undergraduate Students, which includes the loss of housing.

Undergraduate students may not live in University housing when they have taken a leave of absence, foreign study, or when they have been required to withdraw from the University for any reason.

Special Needs Housing
Students with disabilities and other health-related special needs may apply for a room assignment instead of participating in Room Draw. Students who wish to be assigned through the special needs process must:

• Meet with the Dean in the Office of the Dean of Undergraduate Students in charge of the special needs process or the Manager of Undergraduate Housing to discuss the need for a particular type or location of housing.
• Provide documentation from a physician or other health professional about the disability or special need and how it may best be accommodated. Since doctors unfamiliar with Princeton University may suggest certain accommodations the University simply cannot meet (such as air conditioning); the University may ask students to visit the McCosh Health Center for a second opinion.
• Understand that any alteration to a room or space (such as rewiring or renovation) may require a student to live in that space for more than one year.

Every effort is made to accommodate a student’s health need first. Therefore all other preferences may not be accommodated. Students approved for special needs housing may refuse an assignment and enter the Room Draw. However, at that point there is no guarantee that a student will be able to draw a room that meets his or her need. For more information about this process, students should call the Office of the Dean of Undergraduate Students at 8-3054.

Since the process must be completed before Room Draw begins, students must hand in their applications to the Office of the Dean of Undergraduate Students by the deadline date listed in the Room Draw Guide, which is available to students in early February.

Other Services

Mail Delivery
All students will be assigned a mailbox in Frist Campus Center. Mail should be addressed using the following format:

The unit number represents the box number assigned to students in Frist Campus Center. The street address and zip + 4 will be determined by the unit number. For example, a student who is assigned the unit number 200 would have the following address:

It is extremely important that mail be addressed correctly. The U.S. Postal Service is increasingly relying on automated sorting and this structure has been developed to take advantage of their strategy. Mail that is not sorted by machine will be moved into a manual process, which will likely result in a slower delivery to Princeton. The street address and nine digit zip codes based on the unit number are as shown on the following page.

A Web page has been designed for students assigned a box in the Frist Campus Center. The Web page may be accessed at www.princeton.edu/sites/ap/webstuff. It will reflect both the individual box number and the combination of the lock for the box. One student will be assigned to each mailbox. The combinations are secured and a student will only be able to access the combination for his or her box

Parcel post packages for all students may be picked up at the Frist Campus Center Mail Services room (room 107) from 9 a.m. to 4:30 p.m. Monday through Friday. When packages arrive, students will be notified via e-mail to pick up the package. All UPS package service and overnight carriers are responsible for direct delivery to student rooms.

Students who receive late assignments and students who change rooms should notify the Mail Services Department immediately, 8-3444.

Parking
For information regarding parking on campus, please visit the Transportation and Parking Services website at http://web.princeton.edu/parking.html.

Student Agencies
Several agencies provide housing-related services. In the fall, carpeting, furniture, futons, water coolers, lamps, laundry service, lofts, refrigerator, and TV/VCR rentals are all useful products to consider. Year-round, computer accessories, shipping and packing services, the Facebook, and newspaper delivery are additional products. In the spring, in order to facilitate students’ moves, summer storage and moving agencies are ready to serve students.

These student-operated business enterprises provide useful goods and services to the campus community and are a source of on-campus student employment. Student agencies are part of the Office of the Dean of Undergraduate Students. Each agency has an undergraduate student manager and as many student workers as are needed by the agency. Information on each agency, its manager’s name, and its phone number are listed in the Student Agency Directory and in the Campus Directory. For further information, students should contact the agency manager listed or the Student Agency Office.

Telephones and Voicemail
The University’s main number is 609-258-3000. All student phone numbers begin with the 986 exchange.

Princeton University maintains the telephone service (dial tone) and voice mail in all students’ rooms. Telephone numbers are permanently assigned to the rooms and cannot be changed or transferred. Students are responsible for providing their own touch-tone sets. Touch-tone sets with caller-ID capabilities are preferred.

The number of lines in student rooms is based on the following formula:

Where possible, telephone lines are placed in common areas of the room/suite.

Upon arrival on campus in the fall, every student’s dorm room is supplied with a telephone jack marked “A,” which will receive incoming calls and will permit campus and local outgoing calls. To make long-distance calls, students must apply for a personal authorization code (PAC) online at http://www.princeton.edu/~telecom/.

Charges for long-distance calls are billed directly to the student’s PAC number and the bill is mailed to his or her campus address (or alternate if requested) by the Telecommunications Services Office on a monthly basis. Domestic long-distance calls currently are billed at seven cents per minute. International rates are posted at www.princeton.edu/telecom. Call details and monthly billing statements are provided online at www.princeton.edu/datamall. Access to the datamall is via a student’s NetID, and the password is the seven-digit PAC. As indicated in the stipulations listed in the Student Service Agreement form, monthly balances 45 days past due and more than $10 will be subject to PAC disconnection and a $25 reactivation fee. Once a PAC number is assigned, it remains the same for the length of time a student resides in campus housing and will not change unless the PAC is lost or stolen. It is highly recommended that all incoming undergraduates residing on campus apply for a PAC. Ownership of an assigned PAC does not obligate the student to use the PAC for long-distance calls or incur any charges unless used.

Students may also access long-distance using a 1-800 carrier, such as CALLATT or COLLECT, or by using a prepaid calling card.

Repair or voice mail problems should be referred to the Telecommunications Trouble Desk at 8-1200.

Voice mailbox numbers are assigned to each student and are listed in the printed and online campus directories. The initial temporary password to access the mailbox is 1 + the student’s PAC number. Setup instructions are described in the printed campus directory and online at www.princeton.edu/telecom.
Additional telephone lines may be installed if the student is willing to pay the additional monthly service and installation charges. Any questions concerning this policy or telephone service should be discussed with the Telecommunications Services Office by calling 8-2440.

Students who wish to have their telephone number withheld from the directory must notify the Office of the Registrar in writing prior to August 1 each year. Students must submit their off-campus address online prior to August 1 in order to be listed in the telephone directory.

Due to the University’s not-for-profit status and other federal regulations, students are not permitted to operate a business out of their dormitory room nor use their telephone for business endeavors.

The Telekey Function
Visitors without prox cards, such as pizza delivery, etc., can be admitted by using the TELEKEY function of the card access system. Visitors can call a resident from the nearest exterior dorm phone and the resident can remotely open their entryway door for 20 seconds by pressing #5 on their telephone. This remote opening will only work from the closest entryway phone to your room. #5 must be pressed while phone connection is active. This will disconnect the phone and unlock the entryway door. Users should hang up the phone and walk to entryway in order to gain ingress within the 20 seconds. The door will relock after usage.

Don’t prop entryway doors.

Don’t let unknown people in.

Remember to lock your room door when leaving.

Check-Out

All students must check out of their rooms by noon on Saturday, May 23rd. Students should plan on leaving campus 24 hours after their last exam. Students with an exam on Saturday, May 23 may register with the Housing Office to stay in their rooms until noon on Sunday, May 24. Graduating seniors must check out by noon the day after commencement. A check-out procedure list is available online during the spring reading period.

When a student leaves campus, whether it be anytime mid-contract or in May, he or she must remember that the room must be in the same condition as it was upon arrival, and to:

• Remove all personal belongings from the room and storage. All possessions left in the room are considered abandoned and are discarded. A student is billed for the removal of any possessions left in his or her room or suite;
• Return any stored University furniture to the room (see Student Liability section);
• Return the room key as he or she leaves. Failure to do so results in a $50 lock-change fee;
• File a change of address form in the Frist Campus Center mailroom;
• Close his or her U-store account and leave a forwarding address;
• Return all University library books;
• Notify the Telephone Office if there is a change of final billing address.

A student may not return to his or her room after check-out. The return of the key to the Undergraduate Housing Office indicates a final termination of occupancy. If a student is leaving after office hours, he or she may return the key to the provided key box located outside the MacMillan Building.

Students should remove all items from refrigerators during fall, winter, and spring breaks as refrigerators are cleaned during the breaks.

Fire Safety

If you have any questions, please contact the Princeton University Housing Fire/Safety Inspection Manager (kenpaul@princeton.edu or 8-3995).

The following regulations are intended to prevent injuries to members of the University community and physical damage to facilities. Rooms are inspected periodically, at random times, to assure compliance with University regulations.

Because of the seriousness of the regulations that cover fire safety and the use of exterior elevated surfaces of campus buildings, the University takes disciplinary action on the first offense. Such actions may include the imposition of a fine by the Housing Department.

The University has the right, moreover, to require students who violate these safety rules to vacate their accommodations with no financial credit for the remainder of the semester. For clarification of any safety violation, students should consult the Housing Inspection Office.

Cooking
The New Jersey Hotels and Multiple Dwelling Act, and University policy, prohibit cooking in dormitory rooms. While microfridges rented through Student Agencies are allowed, student-owned microwaves are not permitted anywhere in dormitories. Microwaves found there are confiscated, and fines are levied. (See regulation 1 of the Fire Safety Policy for further information concerning electrical appliances.) Any suggestions for the placement of additional items on the authorized list should be submitted to the Undergraduate Residence Committee. The Housing Department Web page (http://www.princeton.edu/facilities/housing/) posts committee membership information in October.

Evacuation Signs
On the interior side of the room entry door is an evacuation route placard. Anyone found altering, defacing, destroying, removing, or covering the placard will be charged the cost of replacing the placard.

Doors and Screens
Doors and screens may not be removed from their frames. If removed, the occupants of the room will be charged for re-installation, replacement, and repair as appropriate.

Governmental Fines
Fines from governmental bodies to Princeton University will be charged to students who are the cause of the fines being issued. The University will give students notice of this possibility including the upper limits of applicable fines. The University will continue to appeal any fines assessed.

Grill Policy
Possession of or cooking with grills or other portable cookers is prohibited, except under the guidelines established by the Dining Services Cookout Policy. Any grills discovered on the exterior of any building will be confiscated and disposed of immediately.

Nuisance Alarms
The primary goal of any fire alarm system is to ensure that occupants are alerted to a fire early enough to evacuate safely from the building. To ensure that occupants will respond to an alarm, the fire alarm system must be reliable and free of nuisance alarms. Nuisance alarms create complacency amongst occupants and can hinder evacuation. Princeton University has adopted a policy to assist in reducing nuisance alarms. When a nuisance alarm occurs (such as cooking), the occupants of the room in which the alarm originated from will receive a warning on first offense. If there is a second violation, a $50 fine per occupant will be issued to all of the originating room occupants. Upon third offense, a $100 fine per occupant will be issued to all of the originating room occupants. A $200 fine per occupant will be assessed to all of the originating room occupants for a fourth offense. A fifth offense is subject to disciplinary action which could include the confiscation of the appliance and/or loss of housing.

Posting of Personal Notices
Posters or notices of any kind may only be affixed to bulletin boards in dorm entryways, dining service units, academic and administrative buildings, and outdoor kiosks. All materials placed elsewhere (i.e., stairwells, hallways, entry walls or doors) are removed.

Room Entrance Door
Nothing may be attached to either side of the room entrance door (includes bedroom doors). As the primary means of egress it must be recognizable as such at all times. A standard message board may be mounted on the wall to either side of the entry door.

The room entry door is a fire rated door (required per New Jersey State Fire Code). The room entry door must close and automatically latch so the door does not stay in a partially open position. Propping/wedging of the door or disabling the latching mechanism is prohibited and a $25 fine will be issued on the first offense.

Tents and Outdoor Furniture
Tents, igloos, or similar enclosures may not be present inside or on the grounds of any dormitory, without the written permission of the Office of the Dean of Undergraduate Students and the Housing Office. Hanging seats or hammocks of any kind are prohibited inside and on the grounds of all dormitories. Outdoor furniture may be placed on the grounds only while it is actively being used, as long as it presents not other hazard.

Use of Elevated Exterior Surfaces
Entering upon exterior elevated surfaces is prohibited except in emergencies. This policy specifically prohibits entering any exterior area above the first floor. The practice of "buildering" and climbing on any exterior or elevated wall are prohibited. Exterior elevated areas (fire escapes, roofs, parapets, etc.) of dormitories were not designed for foot traffic or gatherings and are designed to be used as a second means of egress in case of fire.

No items may be placed on a fire escape at any time, under any circumstances. No items, including antennas and wire, lights, banners, etc. may be placed on or affixed to the outside of any building.

Violations of this policy result in a fine of $25 for the first offense and $50 for subsequent offenses.

Fire Safety Policy

1. Heat-Producing Appliances
   
   No heat-producing electrical appliances are permitted in University dormitories/annexes, inclusive of student rooms, except for certain authorized items. The only exceptions to this rule are locked, limited-access kitchens, locked cabinets in open kitchens, and the private kitchens in some suites. Appliances found elsewhere in the dormitories, including those found in open dormitory kitchens, are confiscated, and fines are levied. Appliances in sealed cartons will incur a warning on the first inspection. Their continued presence during subsequent inspections will incur a $100 fine. (This fine can be incurred whether it is the original cited appliance or another appliance in a sealed carton.) Authorized heat-producing appliances may not be left on while unattended or used in any hazardous manner. Authorized items are irons, electric blankets, hair dryers, hair curlers, and clothes steamers. Also certain coffee makers, kettles, hot air corn poppers and iced tea makers are authorized. A complete list of authorized appliances with model numbers is listed at http://www.princeton.edu/facilities/housing/inspections/fire_safety/authorized/. Please be sure not only to get the correct manufacturer, but also to get the correct model.
2. Halogen Lamps found in dormitories/annexes are considered an unauthorized heat-producing appliance. Halogen lamps will be confiscated and a fine of $50 per lamp assessed for the first violation; $100 per lamp for the second violation. No warning is issued before fines are levied.
3. Unauthorized Space Heaters
   Unauthorized space heaters are not permitted. They will be confiscated and a fine of $50 per heater assessed for the first violation; $100 per heater for the second violation. No warning will be issued before fines are levied.
4. Intentional Activation of Fire Alarm
   Intentional activation of a fire alarm when there is no fire emergency is a violation of state law.
5. Fire Extinguisher
   Fire extinguishers are not to be removed from their proper locations or discharged unless there is a true fire emergency. Anyone found tampering with a fire extinguisher is subject to disciplinary action and fined $100 per extinguisher or per student, whichever is greater. Building Services maintains and services portable fire extinguishers. Students are asked to report vandalism and/or discharged fire extinguishers to Customer Service at 8-8000.
6. Alarm Systems
   Smoke detectors, sprinkler systems, and carbon monoxide detectors must not be covered or blocked. Tampering with any component of the smoke detection system, sprinkler system, and/or carbon monoxide detector is prohibited. Absolutely nothing may be attached to wiring, smoke detectors, sprinkler system components, and/or carbon monoxide detectors. Students will be charged for repair and/or replacement of any detection device.
7. Holiday Decorations
   Flammable holiday decorations such as live Christmas trees (cut or balled), wreaths made from pine boughs, and untreated bunting are not permitted in University housing units. Inspectors will remove and dispose of pine bough wreaths and other flammable decorations found in the dormitories. A fine of $25 is assessed for every live tree, wreath, bunting, or garland found in a dormitory. The student is expected to remove the tree as soon as possible, but, in any event, no later than the start of the next business day. If the tree is still present upon re-inspection the next business day, it will be removed at the student’s expense.
8. Room Entry Door/Fire Door
   Room entry doors, fire doors, and/or any door with a closing and latching mechanism must not be propped open or disabled. Students are charged for repair and replacement of closing mechanisms, latch/lockset mechanisms and/or other door mechanisms or parts including the door.
9. Egress/Second Egress
   Nothing is allowed to block, even partially, any means of egress. Waterbottles, clothing, furniture, or any other items may not be placed in hallways and/or stairwells. All items must be kept in the room or in storage. Egress doors must be able to open fully with nothing blocking the swing of the door. Major items such as furniture or boxes blocking the doors will be immediately subject to fines. Lesser items, such as clothing or paper, will receive a warning and an explanation before any fine is issued.
10. Safety Seals
    Tampering with safety seals on any egress door is prohibited.
11. Open Flames
    Alcohol lamps, oil lamps, fireworks, flammable or combustible materials such as gasoline, kerosene, propane, lighter fluid, charcoal products, or similar substances are not permitted in any student housing unit. Grills are prohibited as is grilling without the permission of the University. Candles/incense are not permitted in any undergraduate housing unit. These items will be confiscated and disposed of immediately on the first violation. If a candle cannot be easily removed from its holder/ container/receptacle, all parts will be confiscated and disposed of.
12. Exterior Elevated Surfaces
    Exterior elevated areas (fire escapes, roofs, parapets, etc.) of dormitories are designed to be used as a second means of egress in an emergency. No items may be placed in these areas at any time under any circumstances. No items, including antennae, wires, lights, banners, etc. may be placed on or affixed to the exterior of any building.
13. Safety Signs/Evacuations Signs
    Safety signs, evacuation signs, and markings are not to be altered, defaced, damaged, covered, or removed.
14. Electric Wiring - Only University electrical wiring is allowed in dormitory rooms with the following exceptions: UL listed, fused power strips with cords of 12 feet or less may be used. Power strips may not be used in series to gain greater length. Electrical cords must not be routed unsafely (under carpets, in pathways, through doorways, taped down, etc). Spliced, taped or frayed cords must not be used. Electrical wiring which is "homemade" or otherwise modified is prohibited. Non-breaker multi-outlet devices such as adapters, cubes, etc are prohibited. Dimmer switches, ceiling fixtures and ceiling fans may not be installed.
15. Egress Door/Window
    Nothing may be affixed to any window or egress door (room entry door, bedroom door, hallway door, etc.).
16. Tapestries or other wall coverings must be hung vertically and must be at least 18 inches from any heat source (electrical outlets and/or switches, lights, etc). Nothing may be hung from the ceiling. Tapestries, posters, fabric items, and lights may not be draped from wall to wall, must be installed fast to them. Unframed paper, tapestries, fabric items, plastic, or other easily ignitable materials may not be hung hear operating fireplaces. At least six inches of space must be left between wall hangings.
17. Unsanitary or Excessively Disorderly Conditions
    Excessively disorderly conditions and the storage of excessive amounts of paper, trash, or recyclables are prohibited. Trash and recycling containers should only be placed in hallways for disposal. Trash and recycling containers must not be kept in hallways or stairwells.
18. Refrigerator or Freezer
    Refrigerators or freezers that do not conform to University standards may not be kept in the dormitories and will be removed. Students are permitted either one refrigerator or one freezer per occupant. An occupant my not have both. Students should consult the Housing Inspection Office for information regarding appropriate specifications
19. Partitions/Paneling
    No paneling or partitions are to be installed by students.
20. Motorized Vechicles
    No motorized vehicles (motor-bikes, mopeds, motorcycles, and scooters) may be stored or parked in or near a dormitory. Students wishing to park their vehicles should contact the Parking Office (8-3157).
21. Other Hazardous Conditions
    Hazardous conditions not anticipated by specific reference in the Fire Safety Policy are prohibited. Such conditions are specifically identified, and an opportunity is provided to correct them before any fine is assessed, unless they present a clear and present danger, in which case immediate appropriate action will be taken and a fine imposed accordingly.
     

Fines

Fire Safety violations listed above result in the following fines:

Regulations 1, 2, and 3
Electrical appliances, space heaters, and halogen lamps: $50 fine per appliance/heater/lamp for the first violation. $100 fine per appliance/heater/lamp for the second violation. No warning is issued before fines are levied.

Misuse of authorized appliances (irons, electric blankets, hair dryers, hair curlers, clothes steamers, and designated models of kettles, popcorn poppers and coffee makers): A warning is issued on the first offense. Subsequent violations result in confiscation and a fine.

Regulation 4
$100 fine. No warning is issued before fines.

Regulation 5
$100 fine per extinguisher or per student, whichever is greater.

Regulation 6
$50 fine. No warning is issued before fines and possible disciplinary action by the dean’s office.

Regulations 7, 8, 9, 10, 12, and 13
$25 fine. No warning is issued before fines. Subsequent violations result in increased fines and possible disciplinary action by the dean's office.

Regulation 11
Unlit candle first offense incurs a $50 fine and possible disciplinary action by the dean’s office. Lit candle first offense incurs a $100 fine and disciplinary action by the dean’s office. Fireworks first offense incurs a $50 fine and disciplinary action by the dean’s office. Flammable liquids first offense incurs a $50 fine and possible disciplinary action by the dean’s office.

Regulations 14, 15, 16, 17, 18, 19, 20, and 21
A warning is issued to all occupants of the room or suite when the violation is first identified. If the violation is not corrected, or if a second violation of the same regulation occurs anywhere in the same suite, a fine of $25 is assessed. If it is still not corrected, or if a third violation occurs anywhere in the same suite, an additional fine of $50 is assessed. If it is still not corrected, and a fourth violation occurs anywhere in the same suite, an additional fine of $100 is assessed.

The total amount of fine(s) incurred by a room will be charged to each occupant. If an occupant accepts sole responsibility for a fine, that occupant would only be fined the single fine amount (not the multiplied amount).

If violations persist after the above fines are assessed, other penalties follow, including additional fines, termination of the housing contract with no financial credit, denial of permission to reside in University housing in future years, and University discipline through the Office of the Dean of Undergraduate Students.

After every fire safety inspection, the inspection results will be electronically transmitted to every occupant.

Inspection Procedures

In order to ensure that students are complying with the University’s Fire Code, the Housing Department conducts periodic inspections of dormitory rooms. These are necessary to guarantee safe living conditions for the many students that the University houses. The procedures that the inspectors follow when doing inspections are listed below.

This set of procedures is intended to cause the least amount of inconvenience to students, while still giving the inspectors a chance to do their jobs effectively. In the same way that students may expect the inspectors to be courteous and reasonable, so are the students expected to treat the inspectors in the same professional manner. The inspectors are open to discussion about why a certain situation is unsafe and in conflict with the Fire Code, but are not the proper authorities with whom to dispute a fine.

If students have additional questions about the Fire Code or a particular fine, they should contact the Inspection Manager.

1. Inspections shall be conducted no earlier than 10 a.m.

2. Inspectors shall follow this procedure:
   1. Announce their presence by knocking loudly on the entrance door and saying: “Fire Safety Inspection; may I come in?”
   2. If there is no response, insert the key in the door. Knock again after opening the door just enough to identify themselves again. If there is no response, they will enter the room.
   3. If there are closed bedroom doors, they will knock and ask to come in before inspecting them. They may enter if there is no response.
   4. If in any instance there is an answer and the occupant asks them to wait, they will wait for the occupant to open the door. They may suggest to the occupant that he/she stay covered up in bed, and enter if the occupant clearly agrees to this.
   5. If the occupant refuses them entrance completely, they will inform the occupant thusly: “I must report your refusal to the dean’s office.”
3. If the student is not home, inspectors will take care to leave the room as they found it; however, if the door is unlocked, it will be locked by the inspectors as they exit and the situation noted in the appropriate box on the inspection form.
4. While inspecting the students’ rooms, inspectors will be courteous to the students and respectful of their belongings.
5. If there are any infractions, inspectors may explain to the student how and why the situation is in violation of policy, and suggest possible remedies. Explanation will be given if requested.
6. If the student believes that the situation is not in violation of the code, the inspector will listen and consider the student’s explanation. The student will then be invited to call the number on the form if they have additional questions. Inspectors are neither obliged nor encouraged to engage the student in debate over the violation.
7. The inspector shall leave the student a notice of confiscation or notice of inspection.

Appeals Process
The Housing Department recognizes that difficulties with the fire inspection process may occur. Below is the description of the appeals process that should be followed if students feel they have a serious concern to address.

1. Students who wish to submit a procedures-related appeal or dispute a fine over a particular interpretation of policy must go to the Housing Department in the Macmillan Building to submit an appeals form. Students have five business days, from the inspection date and/or after receiving a fine notification letter, to submit an appeal. Forms may be obtained from the Housing Department in person or from the department's home page at http://www.princeton.edu/facilities/housing/. Fines of a purely factual nature cannot be appealed. (Factual fines are those given to students for such infractions as possession of an unauthorized appliance, storing fireworks or combustible liquids, candles, or covering/blocking smoke detectors and/or sprinkler system).
2. Appealable fines will not be charged to a student’s account until five business days have passed and no appeal has been made, or the appeal has been processed by the Appeals Committee.
3. The inspection manager will respond in writing to each appeal made in the appropriate space on the appeals form, and attempt to resolve the issue if possible. The student will receive two copies of the appeal decision in campus mail, and if the student is still not satisfied with the action of the inspection manager, the student may resubmit the appropriate copy to the Housing Department for review by the committee. Students will have a period of two weeks to respond if not satisfied with the inspection manager’s decision.
4. The Appeals Committee shall consist of the following members, each of whom have one vote: the associate director of housing, the assistant dean of undergraduate students responsible for housing, two members elected by and of the Undergraduate Residence Committee, and one of the graduate housing representatives elected from the Graduate Student Union. The committee shall meet twice a month to review appeals. The committee shall require a simple majority vote in reaching its decisions.
5. The committee may request individual interviews with the student and fire inspectors involved with a particular case to facilitate its decision. Failure to appear before the committee if so requested will entail forfeiture of the appeal.
6. Within a month of receiving the appeal, the committee will make its decision to uphold, reduce, or waive the fine. The Housing Department director reserves the right to review and give final approval of the decision.
7. The student will subsequently be apprised of the outcome of his/her appeal. The decision letter sent to the student will be considered final and binding.

Second Means of Egress

A number of rooms on the upper floors of several dormitory buildings have been provided with a second means of egress that is designed to be used as an emergency exit.

This second means of egress takes two forms:

1. Emergency doors between suites on the same floor leading to a fire door in the adjoining suite and
2. An emergency door connecting to a suite on the same floor that has a fire escape.

The following is a list of additional regulations that govern emergency exit doors.

1. No furniture or impediments may be placed on either side of any emergency doors at any time.
2. The protective glass doorknob cover is a security device and may be broken or removed by students only in a true emergency situation.
3. Residents are charged $100 for the replacement or reinstallation of knob covers that are broken or removed unless the University Department of Public Safety verifies that an emergency situation existed that justified such breakage. Tampering with or removing any University installed seals or breaking glass enclosures is prohibited.
4. The glass doorknob cover that protects the second means of egress can be removed if all students affected by its removal approve. To have the cover removed, students must call the Housing Inspection Office. The charge for this service is $50, which absorbs the cost of the cover’s removal and its reinstallation when the current occupants vacate the premises.
5. No locks, slide bolts, hooks and eyes, chains, or other devices may be installed on any emergency door (including individual bedroom doors and those from which the glass cover has been removed) within suites that give access to any emergency door or fire escape serving that suite. The occupants of the suite are charged for the removal of any illegally installed impediments.

Fire Evacuation Drills

State law makes it necessary for us to institute regular, unannounced fire drills. Whether drills are conducted during the day or night, full cooperation in quickly and safely evacuating the buildings is expected. Since everyone’s ultimate concern is life safety, noncompliance or failure to cooperate in any way will lead to disciplinary action.

Any student who fails to leave the building when a fire alarm sounds is fined $50 and is referred to the Office of the Dean of Undergraduate Students for University disciplinary action. Any student who again fails to leave the building during a subsequent drill may be required to vacate his or her dormitory accommodations permanently, with no financial credit given for the unelapsed term of the housing contract, or may have other appropriate disciplinary action taken against him or her.

Emergency Preparedness

Emergency Action Plan

Fire or other potential emergencies may require the occupants, including students, staff, visitors or staff from other University departments, to evacuate any or all of the college buildings. The following information and procedures have been designed to help ensure your personal safety, should an evacuation become necessary. For further information on preparing for and responding to campus emergencies, please visit the student emergency preparedness web page at http://web.princeton.edu/sites/emergency/student-emergency.htm or the University’s Emergency Preparedness web site available through the “Emergency Info” Quick Link on the University Home Page.

University Fire Emergency Policy and Procedure

In case of a fire emergency, Public Safety must be notified immediately at 911. Public Safety has primary responsibility for managing fire emergencies and summoning outside assistance when necessary. Unauthorized re-entry into a building during a fire emergency is not permitted. Violators of this policy are subject to University and state fire code sanctions.

Each University Department must designate an Emergency Coordinator responsible for developing and maintaining a departmental Emergency Action Plan (EAP) and training employees on all elements of the plan as well as any special duties assigned specific individuals. During a fire emergency, only individuals designated in the EAP may remain in the building to fulfill their responsibilities. All other occupants must immediately evacuate the building in accordance with the departmental emergency action plan.

Building occupants are not required to fight fires. Individuals who have been trained in the proper use of a fire extinguisher and are confident in their ability to cope with the hazards of a fire may use a portable fire extinguisher to fight small, incipient stage fires (no larger than a waste paper basket). Fire fighting efforts must be terminated when it becomes obvious that there is risk of harm from smoke, heat or flames.

If you discover a fire:

· Alert people in the immediate area of the need to evacuate

· Activate the nearest fire alarm

· Call Public Safety at 911

If a building fire alarm is sounding or you receive notification of a fire emergency:

• Feel the door or doorknob to the hallway with the back of your hand. If it feels hot, do not open it – the fire may be on the other side of the door. If you are trapped, put a cloth or towel under the door to help prevent the entry of smoke. Dial 911 and tell the Public Safety dispatcher your location and telephone extension and that you are trapped in the room and need rescue. Stay on the phone until instructed otherwise.

• If the door is not hot, open it slowly. If the hallway is clear of smoke, walk to the nearest fire exit and evacuate via the nearest stairwell to the street/grade level exit.

• Close doors behind you.

• Do not attempt to use elevators. Elevators are tied to the fire detection system and are not available to occupants once the alarm sounds.

• Assemble at the area designated in your dormitory evacuationplan and remain there until instructed by Public Safety or the fire department that it is safe to re-enter the building.

For information regarding Emergency Coordinators in your area visit the link at http://web.princeton.edu/sites/ehs/emergency.

Fire Protection Systems

All dormitories are equipped with an alarm system consisting of audible and visible alarms activated by manual pull stations or smoke detection.

Evacuation Procedures Evacuate immediately unless you have specific emergency responsibilities designated in the Additional Duties section of this plan. After you have left the building, you MUST go to your designated assembly point which can be found at http://web.princeton.edu/sites/ehs/emergency.

If re-occupancy is not imminent, occupants will be directed to proceed to Dillon Gym. Depending on the severity and scale of the event that triggered the evacuation, Public Safety will implement accounting procedures for college residents and all are expected to cooperate in the effort. At Dillon, telephone service and e-mail connections will be provided to allow students to contact family members.

Resident Advisors and Dorm Assistants

For the purposes of emergency procedures and evacuations, residential advisors and dorm assistants are considered residents only and are not assigned or expected to perform any additional duties. However, once at the designated assembly points, RCA’s should account for all of their advisees.

Assistance in an Evacuation

If you think you might need specialized assistance in recognizing an alarm (e.g. a visual alarm device) or help during an evacuation (e.g. specialized evacuation equipment or alternative egress route planning) due to a medical condition or disability, you may contact your emergency coordinator to arrange for an evaluation. Self-identification is voluntary. All such requests and any special arrangements made will only be disclosed to Public Safety and individuals who have a responsibility to assist under the plan. Remember that elevators are tied to the fire detection system and are not available to occupants once a fire alarm sounds.

Additional Information

Additional information on emergency action planning can be found in the Princeton University Health & Safety Guide, on the Environmental Health and Safety (EHS) web page (www.princeton.edu/ehs), or by contacting Kelly States, Safety Engineer (8-2648) or the University Fire Marshal (8-6805)

Student must be trained on the contents of this plan and all fire safety procedures at the start of the school year. Fire/evacuation drills are conducted each semester and will model an actual emergency to the extent that students should evacuate to the designated assembly point, where further information will be disseminated.

Fire extinguisher training is available upon request through the University Fire Marshal (8-6805)

Emergencies

911 is for reporting emergencies only. Do not call 911 to try to obtain information about an emergent situation.

Should there be an emergency requiring evacuation of your building, you should report to the designated assembly area where residential staff or a Public Safety Officer will provide further instruction, as appropriate.

In the event of a major emergency affecting the campus, the University will use one or more of the following means to communicate with the University Community:

WEB ANNOUNCEMENTS

• University Home Page
• Emergency Alerts
• Public Safety Alerts and Announcements

CAMPUS EMERGENCY HOTLINES

• SNOW Line: 8-SNOW or 8-7669 for information about University closing, delayed opening or early closing
• ALERT Line: Access U-CALL (82255), spell out ALERT (25378) for a recorded message from Public Safety
• CRISIS SUPPORT Line: 8-7700 for the Crisis Support Center hotline. In the event of a major campus emergency, this hotline is answered by individuals who can provide information regarding the emergency and support services available. In the absence of an emergency, this line maintains a recorded message.

E-MAIL

When possible, mass e-mail is used to provide information and instructions.

RADIO

Emergency reports may be available through WPRB 103.3 FM.

TIGER TV

Princeton University Tiger cable stations 4 and 7 may have emergency information and announcements

POSTINGS

Information may be posted in Dining Halls and Kiosks located around campus

Emergency Preparedness

Emergency Guidelines for the Campus Community developed by the Emergency Preparedness Task Force (EPTF) are available through the “Emergency Info” Quick Link on the University Home Page. This resource provides a wide variety of information on planning for and responding to emergencies. Please take a few minutes to become familiar with the content of this page.

General Safety

www.haylor.com/student. This is a nationwide company devoted exclusively to insuring at minimal cost the property of students residing in dormitories.

Protective measures for personal safety

1. Students should lock their room door and ground-floor windows when they leave. During long absences from campus, students should keep their bikes in their rooms for protection.

2. Students should be aware of thieves who use the excuse that they’re “looking for a friend” in order to enter a dormitory room. They should get a good description of the person or persons and call the Department of Public Safety immediately.

3. Students should not leave personal property unattended in libraries, dining halls, gyms, eating clubs, etc.

4. Students should lock their bikes to an immovable object with a good lock. Do not lock bikes to handrails or wheelchair ramps.

5. Students should take advantage of high-security storage during breaks.

6. If a student has been entrusted with keys to an academic building, he or she should never loan them out or prop doors open.

7. Students should engrave their personal property and record serial numbers of their valuables. It is important that students have serial numbers when filing insurance claims and police reports.

8. Students should always use common sense in matters of personal safety. They should:

• walk in well-traveled and well-lit areas or use the campus shuttle;
• refrain from using shortcuts, since they are usually in isolated, poorly lit, or lightly traveled areas;
• have someone accompany them during late-night or early-morning travel on campus, or call the Department of Public Safety for assistance. Personnel are on duty around the clock;
• park their automobile in a well-lit, highly visible area;
• check for the presence of loiterers before entering or leaving their car or dorm;
• not allow strangers into their dorm room; they should always ask for identification. University personnel and all outside service employees who might need to enter a room carry identification;
• be alert and observant;
• report incidents or suspicious activity to the Department of Public Safety immediately by dialing 911 from any University phone; Blue-light emergency phones are located around campus;
• promptly report any malfunctions of lighting or security systems to the Facilities Customer Service Center at 8-8000. Many lights around campus have been numbered to provide accurate identification; if a student can provide this number to the Maintenance Department, it would help assure that the proper light is repaired.

Card Access System

Princeton University’s Card Access System combines the finest available mechanical and electronic technology with a sophisticated computerized database to automatically lock and unlock entryway doors. This system, now in place in the residential colleges, all upperclass dormitories, and some administrative buildings, is designed to protect the personal safety and property of the University community.

This system has the capability of providing a high level of security while minimizing inconvenience for the cardholders. Dormitory doors will be locked 24 hours a day, seven days a week. Programming provides consideration for special events, religious holidays, etc. All dormitory entries are also locked at all times over breaks, unless instructions to the contrary are received in advance from authorized persons representing the departments, colleges, or cardholders directly concerned.

During the move-in period, the outside doors in the dormitories remain unlocked during the day. Once classes begin, the exterior doors of dormitories are locked 24 hours a day, and students will need a Tigercard to enter the building. Students’ room keys do not open the exterior doors. Tigercards are available during registration for first year and readmitted students. Upperclass students who have lost their proximity cards need to obtain a new one at the TigerCard office at New South-A floor.

The proximity card unlocks the doors when it comes close to a reader mounted on the wall near the exterior doors. When a student brings the card within four inches of the reader, a green light appears, indicating that the door is unlocked. A student then has 15 seconds to open the door before it automatically relocks. When the door closes, the lock relocks and remains secure until the mechanism is activated again.

Students should not prop the doors open. If the door is propped open or does not close and lock within 25 seconds, an alarm will sound. The alarm continues until the door is properly closed.

The proximity card is to be kept for all the years a student remains a registered student.

It is incumbent upon card-holders to treat the cards and the system with respect and care. Lost, stolen, or malfunctioning cards should be reported to the Department of Public Safety immediately in order that they may be properly flagged or invalidated. Replacement cards can be obtained from the TigerCard Office in New South. Every effort should be made to ensure that doors are properly closed and that any acts of attempted vandalism or signs of damage are reported.
Found cards should be turned into the Department of Public Safety so that they can be checked by the on-duty communications officer and the owner notified.

A telekey system has been installed in conjunction with the electronic-locking system. Guests who wish to visit can call from phones located just outside of the entryways of the dormitories. The resident can deactivate the entry door lock by pressing #5 on their touch-tone telephone pad. The entry door then unlocks and remains open for a short time in order to permit the visitor access into the building. Students should note that only a true touch-tone telephone will operate this system.

The thrust of this project is to improve residential security. It does not, however, eliminate the need for normal security precautions, such as locking your room door.

Panic Alarms

Panic alarms have been installed in the basements of Holder, and 2 Dickinson St. dorms as well as McCosh Hall. They are to be used for emergency life-threatening situations only and will bring an emergency response from Public Safety.

Carbon Monoxide Detectors

Where required by state law, a carbon monoxide detector has been installed. This detector may not be removed from its secured location. If a detector is found removed, missing, tampered with, or moved from its original secured location, the occupants of the room will be charged accordingly.

If the detector alarm sounds, you should:

1. Evacuate immediately.
2. From another location, call Public Safety at 911.
3. Do not re-enter the room until instructed to do so by a University official.

When the battery needs to be replaced, the detector will chirp intermittently. Contact the Facilities Customer Service Center at 8-8000 from 7:30 a.m. until 5 p.m. After these hours contact Public Safety at 8-1000.

Public Safety Shuttle Service

The University’s Office of Public Safety operates a Campus Shuttle Service. Please visit http://web.princeton.edu/sites/publicsafety/shuttles.shtml or call Public Safety at 8-1000 for more information.