Event Planning Logistics
May I Hold an Event on Campus?
To hold an event on the Princeton campus you must meet one of the criteria listed below.
Recognized Undergraduate Student Organizations
Members of an undergraduate student organization formally recognized by the Office of the Dean of Undergraduate Students (ODUS) are eligible to host an event on campus. The event must be registered with ODUS using their guidelines. Your signed registration form will provide the documentation necessary to request services and reserve space for your event.
Recognized Graduate Student Organizations
Graduate Student Organizations recognized by the Office of the Graduate School may hold an event on campus. The group must complete a registration form and receive approval at least three weeks prior to the event. The registration form can be completed and submitted online.
Academic and Administrative Departments
Academic and Administrative departments within Princeton University are eligible to hold department events on campus.
Alumni, Faculty and Staff (Private Party)
Individuals who are Princeton University alumni, faculty or staff may hold an event such as a wedding reception or other private party on campus. All private parties are held at either Prospect House or Palmer House. (Official alumni events are arranged through the Alumni Council.) Alumni, Faculty and staff may arrange an event at either Prospect House or Palmer House by contacting a catering manager directly.
Non-University Affiliated Not-For-Profit Groups
Not-for-profit groups granted exemption from federal income tax under Section 501 (c)(3) of the federal tax code are eligible to host educational programs on campus, when appropriate. Not-for-profit groups must provide a copy of their 501 (c)(3) form to verify their tax exempt status. In addition, not-for-profit organizations must send a formal proposal to Tara Zarillo, Associate Director, Conference and Event Services, e-mail address firstname.lastname@example.org to request permission to use space on campus.