About Facilities Services
Billing Guidelines
It is the mission of the Grounds and Building Maintenance (GBM) and Building Services Departments to maintain the buildings and grounds of Princeton University in a manner consistent with the educational and research goals of the University. In addition, we provide services that may be termed discretionary. The distinction between both types of services is important in determining whether an expense incurred as a result of a service request is billable or non billable.
Non Billable Services
Generally speaking the maintenance of an existing building structure and its systems as well as the custodial care of University buildings are the fiscal responsibility of the Grounds and Building Maintenance and Building Services Departments and are considered a non billable service.
Examples of Non Billable Work
Examples of non billable work include the maintenance and repair of the following building structures and systems as well as these services:
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Exterior and interior walls
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Roofs
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Floors and ceilings
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Doors and windows
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Heating and ventilating systems
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Water supply and drainage
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Bathrooms
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Electrical supply
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Lighting
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Appropriate finishes on interior and exterior surfaces (paint)
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Stairwells
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Elevators
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Sidewalks
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Drives
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Routine custodial services
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Pest control
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Recycling and trash operations
Billable Services
Changes to the existing structure or systems of a building which increase the capacity of a building’s systems are considered billable services. In addition, those service requests which are not related to structure and systems, but can be characterized as temporary, movable (removable), or decorative are considered billable services. Special services such as certain moving services, and services provided in support of an event are also billable.
Examples of Billable Work
Frequently-requested categories of billable work may include:
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Equipment installation and subsequent service (adding a new piece of equipment)
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Lock changes on request (not due to mechanical failure)
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Painting rooms on request (outside the normal painting cycle)
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Certain moving services