Event Support Services
Facilities provides equipment rental services for individuals or groups hosting an event on campus. To order equipment please submit a Facilities Event Support Request. Your netID is required to access the form.*
When you submit your order you will be asked to provide:
- Your name
- Billing information
- Event name
- Event location
- Items to be rented
- Setup and break down requirements (if any)
- Additional Services (such as electrical, fencing, stages, tents, etc.)
*Non-University account holders will not have access to the online form and should contact Conference and Event Services directly.
- Your Order
If the details of your order require follow up, a Facilities representative will contact you. If you need to change your order, please reference your confirmation email for contact information and work order number. Please be aware changes will not be honored if made less than one business day prior to delivery.
- Ordering Deadlines
Equipment must be ordered at least three days in advance of a requested delivery date; it is very difficult to fill last minute requests. Changes will not be honored less than one business day prior to delivery.
- Rental Period
Equipment is rented for the duration of your event, including setup and breakdown. Prices include delivery and pickup during regular business hours; weekdays 7:30 a.m. until 3 p.m.
Additional Fees may apply
- After hours delivery
Weekend and after-hours deliveries will be charged as overtime. The minimum overtime charge is $60.00. In many cases it may be practical and necessary to deliver equipment after regular work hours.
- Setup and breakdown of equipment
Should you require this service, you will be charged the per hour cost of labor. Some locations are more labor intensive than others, so fees do vary.
- Lost or damaged equipment*
The fees for lost or damaged equipment are as follows:
Lost or damaged folding chairs-$10.00/ chair
Damaged tables-2/3 the replacement cost of the table
Lost tables- $120.-$80. based on current prices
All other items- full replacement cost
*Charges do not apply to lost or damaged equipment that has not been picked up by department staff for more than 48 hours after the event or after the scheduled pick-up time.
*Customers will be contacted and alerted to missing equipment so that they have an opportunity to locate it before the charge is applied. Building Services supervisors will also be alerted to assist in locating the equipment.
*Good judgement will be used when deciding whether or not to charge customers. Extenuating circumstances may occasionally be given consideration.