All requests for the use of space by non-University groups or organizations must be made through the Conference and Events Services Space in the Center is not normally reservable for outside groups during the academic year
Reserving Space with 25Live at the Fields Center
Reserving a space in the Fields Center
25Live is the University’s space scheduling and event management system. You can use 25Live to request that an event be scheduled in a particular location, or to discover which locations are available for an event at a particular time. You can also use 25Live to publish an event to the University calendar.
The features available to you will depend on your role in the system. Anyone in the University community can request an event.
When filling out the online form please remember the following:
1. You must submit your department or group's Prime Chart String Number when making a reservation in the labeled field or you reservation will not be processed.
2. If you require AV use please fill that in under the field "A/V Request"
***EFFECTIVE SEPTEMBER 1, 2014: RESERVATION POLICY UPDATES*****
NEW RESERVATION POLICY: Due to a high volume of requests, we are currently only able to confirm non-student requests up to 90 day in advance of your desired start date.
Room Reservations for the Carl Fields Center until Further Notice will only be done on Monday's and Wednesday's of Every week. Please take this into account when planning your events. ex. If you would like to schedule and event and need space for a Tuesday you must submit the request the week before.
NEW BUILDING SERVICES POLICY
Please be advised that with the new PRIME procedures in place, it will be your responsibility to contact Building Services at least 10 days before your event to produce a work order for all of your set up and clean up needs in the Multi-Purpose Room (104).
You can submit your request by calling 8-3490 or by visiting Facilities Request . When you log-on please select "Submit an event support request". The Carl Fields Center is listed at “Prospect Ave, 58” under event locations.
Please note that work orders are now mandatory and that no set ups or clean ups will take place without one. You will run the risk of your event not being properly set up if the new procedures are not followed in a timely manner.
Tutorial Information on 25live
For Assistance with 25Live
If you need any assistance with the 25live system, please contact University Scheduling at 609-258-4962.