Recent international events, including both political crises and natural disasters, have argued strongly for the Graduate School’s being able to provide effective and immediate support to graduate students travelling internationally as part of their academic work. Providing this support depends critically on the University having good contact information for travelers prior to their departure.
Accordingly, the Graduate School now requires that all graduate students on University-sponsored travel register their trips in the University’s Travel Registration database:
“University-sponsored international travel” is that which is funded entirely or in part by Princeton funds or funds processed through University accounts. This includes, then, students traveling abroad on University, Graduate School, or departmental fellowships or assistantships; many types of non-Princeton fellowships (e.g., NSFs); on travel programs sponsored and organized by a department or School; or on University funds supporting travel to international conferences, courses, or meetings.
This requirement pertains to international travel directly related to progress toward the student's degree; it does not include, for example, international students’ visits to their families, or to travel abroad for personal, nonacademic reasons.
Students are responsible for registering University-sponsored international travel in the Travel Registration (TR) database, which means:
· Providing emergency contact information (e.g., non-Princeton.edu e-mail address; cell phone number; friend, relative, or family member contact);
· Submitting transportation and housing information to the extent known at the time;
· Completing the online “Terms and Conditions” form and the Medical Profile;
· Obtaining an International SOS card.
The Graduate School, with the cooperation of the student's home department or program, is responsible for:
· Acknowledging TR database entry if complete;
· Following up with the student and/or department if it is not;
· Pointing to relevant pre-departure information (e.g., I-SOS website; State Department travel advisories, etc.).