How to Register an Event
Any student or recognized student organization wishing to use University facilities or grounds for an event must submit an Events Registration Form to the Office of Graduate Student Life at least three weeks prior to the event. Dean Secora’s signature is required before any event will be considered registered.
The Office of Graduate Student Life can provide advice with regard to appropriate spaces for a proposed event, costs which may be associated with the use of particular facilities, security and safety requirements, and equipment needs and costs. Recognized student organizations may use most University facilities for meetings and special events without charge for rent. (An exception to this policy is the use of Prospect House, which is not available for most student events.)
Occasionally, student organizations have sought the support of non-University organizations in sponsoring an event. It should be understood that in such situations student organizations wishing to maintain their status as a recognized organization must assume all the responsibilities associated with the event.
Events Registration Form
You may complete the Events Registration Form on-line. The form should be submitted for Dean Secora's signature at least three weeks before the event. Plan to provide a copy of the signed form to whomever is letting you use their space. In some cases, organizations may be required to provide a copy of the form to Building Services, Media Services or other involved University offices.