Guidelines for Fundraising for Humanitarian Relief Efforts
In an effort to assist student groups that wish to participate in fundraising relief efforts in response to natural disasters around the world or in support of other humanitarian efforts the Office of the Dean of Undergraduate Students and the Graduate School have developed the following guidelines:
- These efforts should be conducted under the auspices of a recognized student organization. Existing organizations are permitted to conduct these efforts as well as groups that wish to become recognized solely for this purpose.
- Donation by check should be strongly encouraged. Checks must be made out directly to the external relief agency (i.e., Red Cross, CARE). This method of donation is also useful for the donor as he/she has the record of a cancelled check, should it be desired, for tax purposes.
- Should an organization need to accept cash contributions, it should articulate procedures that ensure the security and proper accounting of the cash collected and review these procedures with a member of the Student Life/Graduate School staff. Cash may not deposited in a University account, but should be redeemed at a local bank for a cashier's check made out to the external relief organization.
- Funds may not be solicited from University departments, programs, organizations etc.
- Student organization funds may be used to advertise relief efforts or to provide information or other educational materials to members of the University community regarding relief and fundraising efforts or for other related University-based charges or costs. The amount of these expenditures should be modest in comparison to the amount raised directly for the relief effort.
- Donations may not be solicited through charges to a student's University account.
- Should recognized student organizations raising relief funds wish to set up tables, booths, etc., they should obtain permission from those persons in charge of the facility at which they wish to solicit and the Office of Student Life / Graduate School.