Policies & Regulations

Table of Contents

• 1 Statement of Responsibility
  • 1.0 Responsibilities
    • 1.0.1 Equal Opportunity Policy
    • 1.0.2 University Grievance Procedures
      1. Fairness Review Process
      2. Classification/Compensation Grievance Process
      3. Grievance Process Involving the Application or Interpretation of a Benefit Plan
      4. Anti-Harassment Policy and Grievance Procedures
    • 1.0.3 University Policy on HIV Infection
      1. Guidelines for Faculty and Staff Regarding HIV Infection
    • 1.0.4 Adherence to University Policy
    • 1.0.5 Responsibility of the Supervisor
    • 1.0.6 Employee Categories
    • 1.0.7 Reporting Potentially Illegal Activity
• 2 Employment
  • 2.0 Responsibilities
    • 2.0.1 Nondiscrimination Statement
    • 2.0.2 Responsibilities of the Hiring Supervisor
    • 2.0.3 Role of the Staffing Specialist
    • 2.0.4 Federal Employment Eligibility Verification, Form I–9
  • 2.1 Employment Practices
    • 2.1.1 Temporary Employees
    • 2.1.2 Employment of Students
    • 2.1.3 Employment of University Retirees
    • 2.1.4 Employment of Minors
    • 2.1.5 Employment of Members of the Same Family or Household
  • 2.2 Hiring Practices
    • 2.2. 1 University Job Posting
    • 2.2. 2 Search Procedures for Hiring Regular Positions
    • 2.2. 3 Search Procedures for Hiring Temporary Employees
    • 2.2. 4 The Employment Interview
      1. Examples of Questions That May or May Not Be Asked
    • 2.2. 5 Conducting an Employment Reference Check
    • 2.2. 6 Advertising
    • 2.2. 7 Testing of Applicants
    • 2.2. 8 Offer of Employment
    • 2.2. 9 Travel Reimbursement for Candidates
    • 2.2. 10 Domestic Moving Expenses
    • 2.2. 11 Promotion & Transfer
    • 2.2. 13 Term Appointments
    • 2.2. 14 Background Checks
• 3 Leaves of Absence
  • 3.0 Responsibilities
    • 3.0.1 Responsibility of the Supervisor
    • 3.0.2 Chart of Leaves
  • 3.1 Leaves with Pay
    • 3.1. 2 Death in the Family
    • 3.1. 3 Jury Duty
    • 3.1. 4 Court Appearance
    • 3.1. 5 Military Reserve Training
    • 3.1. 6 Sick Days
    • 3.1. 7 Holidays
    • 3.1. 8 Vacation
    • 3.1. 9 Personal Days
    • 3.1. 10 Short Term Disability
    • 3.1. 11 Workers' Compensation Leave & Benefits
  • 3.2 Leaves without Pay
    • 3.2.1 Family & Medical Leave
    • 3.2.2 Personal Leave
    • 3.2.3 Military Leave (Extended Service)
    • 3.2.4 Leave for Religious Observances
• 4 Termination
  • 4.0 Responsibilities
    • 4.0.1 Responsibility of the Supervisor
    • 4.0.2 Return of University Property
    • 4.0.3 Payment of Unused Accrued Vacation
    • 4.0.4 Benefits at Termination
    • 4.0.5 Exit Interviews
      1. Exit Interview Questionnaire
    • 4.0.6 Chart of Voluntary and Involuntary Terminations
  • 4.1 Voluntary Termination of Employment
    • 4.1.1 Resignation
    • 4.1.2 Retirement
    • 4.1.3 University ID for Retirees and Spouses or Domestic Partners, and Those Who Die While Actively Employed
    • 4.1.4 Death While Actively Employed
    • 4.1.5 Job Abandonment
  • 4.2 Involuntary Termination of Employment
    • 4.2.1 Termination During the Probationary Period
    • 4.2.2 Termination for Unsatisfactory Performance
    • 4.2.3 Termination for Failure to Comply with University Policy (Misconduct/Cause)
    • 4.2.4 Elimination of Position (Layoff)
    • 4.2.5 Recall and Rehire
    • 4.2.6 Unemployment Compensation
• 5 Conditions of Employment
  • 5.0 Work Status and Schedules
    • 5.0.1 Probationary Period
    • 5.0.2 Work Schedules and Breaks
    • 5.0.3 Flexible Work Schedules
    • 5.0.4 Essential Services During Emergencies or Other Conditions
    • 5.0.5 Reasonable Accommodations for Disabilities
  • 5.1 Standards of Conduct
    • 5.1.1 Standards of Personal Conduct
    • 5.1.2 The Drug Free Workplace Act
    • 5.1.3 Annual Performance Appraisal
      1. Staff Performance Appraisal - Form A
      2. Staff Performance Appraisal - Form B
      3. Staff Performance Appraisal - Form C
    • 5.1.4 Disciplinary Procedure
    • 5.1.5 Smoking Regulations
    • 5.1.6 Absence from the Workplace
    • 5.1.7 Controlled Substances and Alcohol Use and Testing
      1. Employees Required to Hold a Commercial Driver's License
    • 5.1.8 Threatening and/or Violent Behavior in the Workplace
  • 5.2 Conflict of Interest
    • 5.2.1 Conflict of Interest
    • 5.2.2 Nepotism & Personal Relationships in the Workplace
    • 5.2.3 Consulting & Other Outside Activities
    • 5.2.4 Purchasing & Contracts
    • 5.2.5 Use of University Resources
    • 5.2.6 Gifts & Gratuities
    • 5.2.7 Solicitation & Distribution
    • 5.2.8 Outside Consulting for Faculty Members Who Hold Administrative Appointments
  • 5.3 Personal Records
    • 5.3.1 Inquiries from Outside Authorities and Individuals
• 6 Benefits
  6.0.1 Crediting of University Service
• 7 Compensation
  • 7.0 Responsibilities
    • 7.0.1 Compensation Philosophy
    • 7.0.2 Responsibilities of the Supervisor
      1. Chart of Exempt and Nonexempt Employees at Princeton University
  • 7.1 Compensation Practices
    • 7.1.1 Overtime Pay
    • 7.1.2 Compensatory Time Off
    • 7.1.3 Employment in Two Departments
    • 7.1.4 Making Up Time
• 8 Workplace Health & Safety
  8.0.1 Workplace Health & Safety
• 9 Appendix
  • A:1 Civil Rights Laws, Regulations, and Executive Orders
    • 1:1 Title VII, Civil Rights Act of 1964
    • 1:2 Civil Rights Act of 1991
    • 1:3 The New Jersey Law Against Discrimination
    • 1:4 Age Discrimination in Employment Act (ADEA)
    • 1:5 Americans with Disability Act (ADA)
    • 1:6 Equal Pay Act of 1963 (EPA)
    • 1:7 Executive Order 11246 (1965) (Affirmative Action)
    • 1:8 Uniform Guidelines on Employee Selection Procedures
    • 1:9 Rehabilitation Act of 1973
    • 1:10 Vietnam Era Veterans Readjustment Assistance Act of 1974
    • 1:11 New Jersey Conscientious Employee Protection Act
  • A:2 Wages and Hours
    • 2:1 Fair Labor Standards Act (FLSA)
    • 2:2 Employee Retirement Income Security Act (ERISA)
    • 2:3 Federal Insurance Contributions Act (FICA)
  • A:3 Labor and Employment Rights
    • 3:1 National Labor Relations Act (NLRA)
    • 3:2 Labor Management Relations Act of 1947 (Taft-Hartley Act)
    • 3:3 Immigration Reform and Control Act of 1986
    • 3:4 Consolidated Omnibus Budget Reconciliation Act (COBRA)
    • 3:5 Family & Medical Leave Act of 1993 (FMLA)
  • A:4 Safety and Health
    • 4:1 Occupation Safety and Health Act (OSHA)
• 10 Required Workplace Notices
  N:1 Introduction to Required Workplace NoticesN:2 Federal NoticesN:3 State NoticesN:4 Other Notices
• Introduction
  Alphabetical ListingIntroduction to HR Policy & Procedure ManualStatement on Diversity & CommunityStatement on Management Principles