5.0.2 Work Schedules and Breaks

Policy Section: Conditions of Employment

Policy Number and Title: 5.0.2 Work Schedules and Breaks
Applicable to: All Biweekly-paid Employees
Effective Date: May 3, 2004

Policy Description

The University's standard workweek begins at 12:01 am on Monday and ends at midnight on the following Sunday. The normal daily business hours of the University are 8:45 am to 5 pm during the academic year, and 8:30 am to 4:30 pm during the summer. A regular full time employee's schedule may vary with the particular operational needs of the section or department.

Application of this Policy

Work Schedules
Weekly Work Schedules
Office Staff--a 361/4 hour workweek consisting of 5 days of 71/4 hours each.
Technical Support--a 40 hour workweek consisting of 5 days of 8 hours each.
Maintenance & Service--a 40 hour workweek consisting of 5 days of 8 hours each.
Standard work schedules that differ from these guidelines for other than flextime must be reviewed and approved by the Office of Human Resources. (See: 5.0.3 Flexible Work Schedules.)
Supervisory Responsibility
It is the responsibility of the supervisor to plan, direct and assign work schedules to meet the needs of the work unit.
 
Supervisors are expected to advise employees of their daily and weekly work schedules when hired, and to give reasonable advance notice to employees if schedules are to be changed.
It is the responsibility of the supervisor to authorize and assign overtime when required, recognizing that occasions may arise when little or no advance notice is possible.
Changes in Duty Time
Supervisors must consult with the Office of Human Resources whenever the duty time of a regular, full time or part time employee is changed for a period longer than four weeks.
Breaks
Lunch Periods
An unpaid hour for lunch is normally provided to Office Staff members during the academic year; during summer hours, the lunch period is normally 45 minutes.
 
An unpaid half-hour lunch period is provided for Technical Support Staff, and Maintenance and Service Staff members.
Rest Period
Full-time biweekly-paid employees are provided with 20 minutes for rest periods per day, scheduled with the approval of the supervisor. This is paid time and may be taken as one break or split into two 10-minute breaks.
 
Paid rest period time may not be accumulated, added to the lunch hour or used for late starts or for leaving the workplace early.
 
Rest period time not taken may not be used toward the calculation of overtime.

Procedure

Supervisor
Plans employee work schedule.
Reviews work schedules with employee at time of hire.
Authorizes overtime. Gives as much advance notice of need for overtime as is possible.

Contacts

Office of Human Resources
(609) 258-3300