5.1.6 Absence from the Workplace

Policy Section: Conditions of Employment

Policy Number and Title: 5.1.6 Absence from the Workplace
Applicable to: All Regular Employees
Effective Date: July 1, 2012

Policy Description

The University provides employees with time off with or without pay for the conduct of personal business or outside obligations, for illness or injury and for vacation and holidays.
It is the responsibility of supervisors to monitor and ensure that the time is appropriately and accurately charged.

Application of This Policy

Except for sick days, workers' compensation and short-term disability, it is expected that employees will provide their supervisors with as much advance notice of the dates requested for time off as is practical. The supervisor has the right to deny the time off if the employee's absence will interfere with or adversely affect the operation of the workplace.
Employees who must use sick days should notify their supervisors as close to the start of the workday as possible, normally no later than one hour after starting time. Those who are absent because of workers' compensation or short-term disability should notify their supervisors within three workdays of the approximate duration of the absence.
Employees who are considered by their supervisors and/or the Office of Human Resources to have been absent an excessive amount of time from their jobs, regardless of the reason, will be warned that continued absences may be cause for termination of employment. (See: 5.1.4 Disciplinary Procedures)
It may be necessary to terminate the employment of employees who have been absent because of continuing instances of illness or injury. Such terminations are made necessary because of the need to plan and complete the work of the department or section.
Supervisors must consult with the Office of Human Resources before taking action in cases involving termination because of absence.


Office of Human Resources
(609) 258-3300

Last revision May 3, 2004.