5.2.7 Solicitation & Distribution

Policy Section: Conditions of Employment

Policy Number and Title: 5.2.7 Solicitation & Distribution
Applicable to: All Administrative and Support Staff Employees1
Effective Date: September 29, 2016

Policy Description

In order to protect all staff from unwanted solicitations as well as to prevent interruptions in daily routines in the workplace, the solicitation of one staff member by another is not permitted in the workplace. Selling commercial goods and distributing written promotional materials, handbills, or other types of similar literature in work areas also are prohibited. With supervisory approval, employees may engage in University-sponsored activities, such as the United Way, or in passive fundraising events, such as setting up an office display for selling Girl Scout cookies. In or outside of the workplace, supervisors must not (1) use their positions to influence their staffs to provide gifts, donations or contributions of any kind and/or (2) solicit their staffs for funding or other support for political candidates or campaigns.

Application of This Policy

All employees are responsible for becoming familiar with and adhering to this policy. In addition supervisors are responsible for ensuring that this policy is known by their employees and that all employees are following it.


Adheres to and monitors policy.
Consults with the Office of Human Resources regarding the application of the policy.
Receives permission from supervisor before soliciting or selling goods which are permitted by exception by this policy.
Consults with supervisor or the Office of Human Resources on the application of this policy.

Related Documents

Other Policies


Office of Human Resources
(609) 258-3300
Office of the Treasurer

Update Log

September 29, 2016: Clarification of supervisory responsibility regarding solicitation.

Previous Revision Date:  March 1, 2006.


1 DoF and PPPL employees should confer with the Office of the Dean of the Faculty or PPPL HR, respectively, regarding their policies and procedures.