2.1.1 Casual Employees
Policy Section: Employment
Policy Number and Title: 2.1.1 Casual Employee Policy
Applicable to: All Casual Employees
Effective Date: July 1, 2004
Policy Description
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Princeton University department managers may hire casual employees to fill short–term jobs or to manage periods of heavy workload. There are two types of casual employees
- Casual hourly workers paid on a biweekly basis (nonexempt)
- Short–term professionals paid monthly who are hired to complete administrative-level work (exempt)
All casual employees must be supervised by a regular-status Princeton University employee. For additional guidelines, please refer to Hiring Casual or Temporary Employees.
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Application of this Policy
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This Casual Employee policy only applies to casual employees hired directly by Princeton University and does not apply to casual employees who are hired directly through a temporary staffing agency. The Office of Human Resources maintains a list of approved employment agencies.
This Casual Employee policy, including the posting requirement, does not apply to Princeton University students.
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Posting With NJ Department Of Employment Services
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All casual employment positions for three or more days must, according to the law, be posted with the New Jersey Department of Employment Services.
Please refer to the information for hiring casual employees for further details. |
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Permissible Period of Work
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Casual workers normally work less than five months, or on an intermittent basis, and normally work less than 1,000 hours during their anniversary year.
Written approval from the appropriate dean or vice president and the Office of Human Resources is required in those rare instances when a casual employee is to work beyond 999 hours in an anniversary year.
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Anniversary Year Definition
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The anniversary year is a one–year period beginning on the date employment commences.
For example, the anniversary year to a casual employee who was first hired on February 12, 2004, would be February 12, 2004, to February 11, 2005.
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Pension Plan Eligibility
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Federal law requires that an employee who has more than one year of service must be eligible to participate in the employer’s pension plan. A year of service is a 12–month computation period in which 1,000 or more hours of service are completed.
Therefore, a casual employee who works more than 1,000 hours in an anniversary year becomes eligible to participate in Princeton University’s Retirement Plan on the first day of the month following completion of his/her anniversary year.
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Counting The Number Of Hours
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There are two rules for counting the number of hours worked by a casual employee under federal regulations. If the hours that a casual employee works are actually counted in the Princeton University Time Collection System, as is the case for casual biweekly nonexempt staff, these actual hours are counted towards the 1,000 rule.
A government equivalency rule is used for short‒term professionals, paid monthly, who are hired to complete administrative–level exempt work. Forty‒five hours of service must be credited for each week in which such an employee spends any amount of time working at Princeton University.
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Quick Reference Guide For Counting Hours
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A quick reference guide to the methods for counting hours is outlined below:
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Employee Type
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Status
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Method of Counting Hours
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Biweekly Casual
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Nonexempt
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Each hour is counted in the Princeton University Time Collection System
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Short–term Professional
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Exempt
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Any amount of time spent working in a week is counted as 45 hours
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Contacts
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Office of Human Resources
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(609) 258‒3300
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