3.1. 9 Excused Paid Absence for Compelling Reasons

The University recognizes that employees may need time off for reasons which are not specifically covered in other leave with pay policies such as death in the family, sporadic absences, etc. (see individual policies). Compelling and essential reasons may include an illness in the family, household emergencies, car failure, a medical appointment (if sporadic absence time has been exhausted) or other appointments which could not be scheduled outside of normal working hours.

In order to provide leave with pay for compelling and essential reasons not covered by other leaves of absence, supervisors may approve 14^1/2 hours (36^1/4 hour week payroll) or 16 hours (40 hours week payroll) per year as excused paid absence for full-time biweekly employees. For scheduled appointments, supervisors should expect requests for excused time at least three days in advance. For emergencies, employees are expected to notify their supervisors at the start of the workday or as the need occurs.

 

Departments may administer the time keeping aspect of this policy in a manner which best suits their circumstances and needs; e.g., excused absences may be approved and recorded by hours, half days, full days or other time segments as designated by the department.

 

Unused hours for excused absence for compelling reasons may not be compensated for nor carried over to the next year's allotment. If more than the allotted number of hours for excused absence is needed by an employee, the absence may be charged to vacation, optional holiday or leave without pay, with supervisory approval.

 

Excused absence time cannot be used for vacation.

 

Excused absence time for part–time biweekly employees should be prorated.

Maintains records of employee's absences due to excused absence for compelling reasons.

 

Notifies supervisor within a reasonable amount of time of the necessity for an excused absence.

 

If necessary to deduct time from nonexempt employees, enter time accordingly in the Time Collection System.

(609) 258–3300