3.2.4 Leave for Religious Observances

Policy Section: Leaves of Absence

Policy Number and Title: 3.2.4 Leave for Religious Observances
Applicable to: All Regular Employees
Effective Date: May 3, 2004

Policy Description

Individual employees may have religious needs which, according to both federal and state laws, must be reasonably accommodated by an employer. "Reasonable accommodation" means such accommodation to the employee's needs "as shall not cause undue hardship in the conduct of the employer's business." Undue hardship includes situations where the employee's presence is necessary to the orderly transaction of the employer's business and the work cannot be performed by another employee of similar qualifications, or no such employee is available; situations where the employee's presence is required because of an emergency; and situations where such accommodation would result in significant added cost to the employer.

Application of This Policy

Leave may be granted to employees who have given reasonable notice of intention to be absent to observe, as a requirement of his or her religion, the Sabbath or any other holy day that falls on a workday. Employees are not paid for such absences; the absence should, wherever practical in the judgment of the supervisor, be made up by working an equivalent amount of time without incurring overtime costs. Alternatively, an employee may elect to charge such absences for religious observances to vacation or personal days.
 
The rights of other employees may not be infringed upon in order to accommodate the religious needs of an employee.

Procedure

Employee
Requests time off for religious observances, giving reasonable notice.
 
Supervisor
Reviews requests, and arranges with employee for making up time, if appropriate.
 
If necessary to deduct time from nonexempt employees, enter time accordingly in the Time Collection System.

Contacts

Office of Human Resources
(609) 258 – 3300