1.0.2 University Grievance Procedures

Policy Section: Statement of Responsibility

Policy Number and Title: 1.0.2 University Grievance Procedures
Applicable to:
Effective Date: October 15, 2003

Policy Description

Informal Procedures
The University encourages open and honest communication between employees and their supervisors. Most conflicts and differences of opinion can be resolved by the employee and supervisor directly confronting issues and jointly exploring alternatives. In addition, there are a variety of resource individuals who may be called upon to assist in informal conflict resolution. These are: the supervisor's supervisor or department head; the Office of Human Resources; the Faculty and Staff Assistance Program; the SHARE counselor for cases related to sexual harassment; or the vice provost for institutional equity and diversity, who is the University affirmative action officer, for problems relating to discrimination. 
Formal Procedures
In cases where conflicts cannot be mutually resolved, the University has established formal grievance procedures. The general grievance procedure for administrative and staff employees covers issues of discharge, discipline or alleged discrimination, the application or interpretation of a University benefits plan, and salary administration policies. For grievances arising from cases of alleged sexual harassment there is a separate policy and procedure for faculty and staff. (See policies and procedures listed in the section 1.0 Statement of Responsibility.)
Employees who are covered by a collective bargaining agreement should consult their contract for the appropriate grievance procedures. 
Protection Against Retaliation
Since employees are encouraged to use University grievance procedures when they believe that they have been unfairly treated or sexually harassed, it is critical that there be no retaliation taken against the employee who gives information or appears before a formal review panel. Retaliation will not be tolerated and will be subject to University disciplinary procedures.

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Office of Human Resources
(609) 258-3300