1.0.6 Employee Categories

Policy Section: Statement of Responsibility

Policy Number and Title: 1.0.6 Employee Categories
Applicable to: Nonacademic Employees
Effective Date: August 2003

Policy Description

The Office of Human Resources is responsible for the following categories of nonacademic employees.

Regular Employees

Regular employees are biweekly or monthlypaid staff who fill approved budgeted positions on the regular payroll. Regular employees who work on a halftime or greater basis, 50 percent or more of the normal work week schedule (361/4 or 40 hours, depending on the position) for five months or more, are eligible for all applicable University benefits.
 
Full-time
Fulltime regular employees are biweekly or monthlypaid staff filling approved, budgeted positions on the regular payroll who work 100 percent of the normal work week schedule (361/4 or 40 hours, depending upon position) for 12 months of the year. 
Part-time
Part-time regular employees are biweekly or monthly paid staff filling approved, budgeted positions on the regular payroll who work 50 percent or more of the normal work week schedule (361/4 or 40 hours, depending on the position) and five months or more of the year. Part-time employees with a 50 percent or greater work schedule receive all applicable University benefits. 
During the Probationary Period
Regular employees who are biweeklypaid staff filling approved, budgeted positions on the regular payroll have a probationary period which is the first 90 calendar days of their employment with the University. Time spent working for the University as a "casual" employee does not count toward satisfying the probationary period. Although most benefits are available to employees during the probationary period, any limitations on benefits or time off are discussed in the specific policy statements contained in this manual. (See policy 5.0.1 Probationary Period.) 

Term Employees

Term employees are employees who work at least 50 percent duty time for five months or more and who are appointed for a fixed period with a known or expected date of termination of employment. Term employees are eligible to participate in all applicable University benefit programs. Term employees who are in bargaining units are eligible for University benefits as defined by the union contract. Biweeklypaid term employees have a standard probationary period which is the first 90 calendar days of employment as defined in policy 5.0.1 Probationary Period of this manual. 

Casual Employees

Casual employees are employees who work in nonbudgeted positions on an as needed basis for less than 50 percent time for five months or more or for 50 percent time or more for less than five months. Casual employees are eligible for state-mandated short term disability benefits, workers' compensation, and unemployment compensation benefits. (See: Sections 3.1.10 Temporary Disability, 3.1.11 Workers’ Compensation Leave and Benefits, and Section 4.2.6 Unemployment Compensation.)
 
Nonexempt casual employees are not eligible for the University's daily overtime policy but must receive time and onehalf for hours worked in excess of 40 hours in any one work week. (See: 7 Compensation, Section 7.1.1 Overtime Pay.) 

Types of Nonacademic Pay Categories

Monthlypaid Staff
Employees with administrative or professional responsibilities (exempt are paid once a month on the last workday of the month (12 pay periods per year). 
Biweeklypaid Staff
Employees with support responsibilities (nonexempt) in the following areas:
  • Biweekly B: Office and clerical (includes Library support staff)
  • Biweekly A: Laboratory and technical support, Maintenance and service (including trades), Public Safety and Library and Museum security
Nonexempt staff is paid on a biweekly schedule on the tenth day (Wednesday) following the end of the last pay period (26 pay periods per year). 

Related Documents

Other Policies
 

Contacts

Office of Human Resources
(609) 2583300