4.1.5 Job Abandonment

Policy Section: Termination

Policy Number and Title: 4.1.5 Job Abandonment
Applicable to: All Regular Employees
Effective Date: July 1, 2012

Policy Description

Employees resigning their positions are required to give proper notice. (See: 4.1.1 Resignation.)
In addition, employees who are absent unexpectedly from work are required to notify their supervisors promptly as to the reason for the absence (see: 5.1.6 Absence from the Workplace).
Employees who are absent from work for three consecutive working days or more without notice are deemed to have quit.

Application Of This Policy

Supervisors must notify the employee in writing by registered mail of the intent to terminate employment unless there is a response within one working day of receipt of the letter. The letter may be sent on the second day of absence.
Vacation Payment
Employees who quit without notice are entitled to payment of unused accrued vacation days up to a maximum of 30 days. There is no severance pay or payment for unused sick days or personal days.


Within three hours of the start of the workday, attempts to reach employee who is absent without notice to determine cause.
Consults immediately with the Office of Human Resources.
Sends registered letter to employee on the second day of unexplained absence advising that termination of employment will result if there is no response within one working day of the receipt of the letter. The letter should include the name and telephone number of the supervisor to be contacted.
Consults with the Office of Human Resources if there is no response from absent employee.
On the third day of absence, calculates unused accrued vacation days, prepares Termination Form and forwards to the Office of Human Resources.
Must return identification card, keys, all library materials and any other University property.


Office of Human Resources
(609) 258-3300

Last revised October 15, 2003.