Centralized Accrued Leave Management Project (CALM)

The Centralized Accrued Leave Management Project (CALM) is a key SUMAR (Strengthening University Management and Resources) initiative that originated in FY2010 during the budget reduction planning process. Key dates for the project are:

• July 1, 2012: New policies become effective.
• July 2, 2012: The PeopleSoft Absence Management tool will be available to all departments that are are ready; all departments should be using the system no later than December 31, 2012.

Scope

• Vacation
• Sporadic Absence Because of Illness or Injury
• Optional Holidays
• Excused Paid Absence for Compelling Reasons

• Union employees follow contract provisions as appropriate.
• Maintenance and service employees follow their current vacation accrual schedule.
• Academic professionals (librarians, specialists, researchers) follow HR policy with some additional dean of the faculty guidelines.

Goals

• have accurate cost estimate of the University's paid time liability for financial stewardship, planning and audited financial statements;
• track absences and balances efficiently;
• provide managers and staff with better tools to record and plan time off; and
• develop and implement absence policies that are consistently, fairly and equitably applied across the campus.

Guiding Principles for Policy Development

• Promote consistency, equity and fairness.
• Deliver simplified, clearly-written policies.
• Document and standardize practices.
• Maintain appropriate level of management discretion.
• Create central system of record in PeopleSoft for time off tracking and balances.
• Become effective July 1, 2012.

Refer to the links to the right side of this Web page for more information. If you have questions, please contact your senior HR manager or send us an e-mail.