Off-campus Employment for J-1 students
Academic Training (AT) for J-1 Students Overview
Academic Training (AT) is a type of employment directly related to your major area of study and is authorized by your international student advisor. NOTE: If your J-1 visa sponsor is an agency (for example, visa sponsor for Fulbright students is IIE), your advisor at the Davis IC has not authority to grant employment permission for you and you will need to contact your advisor at IIE.
All J-1 students in degree programs may apply for AT either during the course of study or after completion of studies. Students may work part-time while school is in session and full-time during the summer and winter breaks.
Eligibility Criteria for AT
- You must be in good academic standing.
- The proposed employment must be directly related to your major field of study.
- Throughout your AT you must maintain permission to stay in the United States, in J-1 student status, and apply for extensions as necessary.
- You must maintain health insurance coverage for yourself and any J-2 dependents throughout your AT. You must make sure that the insurance meet the Department of State minimum criteria.
Duration of AT
- Your employment may be authorized for the length of time necessary to complete the goals and objectives of the training, provided that the amount of time is approved by both your academic advisor and your international student advisor. It may not exceed the amount of time it took for you to complete your full course of study, or 18 months, whichever is shorter. If you receive a Ph.D., however, your post-doctoral training may last as long as 36 months, provided you have a position commensurate with your level of education.
- The employment start date must begin no later than 30 days after your program end date or you will lose your AT eligibility
- Part-time employment for AT counts against the 18 or 36 month-limit the same as full-time employment.
- You may have only one opportunity for AT regardless how many degrees you receive.
- AT before completion of studies will be deducted from the total 18 or 36 months
Students applying for post completion AT must apply for Academic Training before the ending date on their DS-2019.
To apply for AT, submit items below to Davis IC by e-mail to firstname.lastname@example.org:
1. A job offer letter from your prospective employer that includes :
- Your job title.
- A brief description of the goals and objectives of your training program (which is the same as your employment).
- The dates and location of the employment, the number of hours per week and the salary.
- The name and address of your employment training supervisor
Make sure that your employer's letter includes all of these details. (For convenience, refer your employer to this sample letter.)
2. Academic advisor's recommendation form. Give a copy of your job offer letter to your academic advisor for use in recommending the Academic Training. According to the J-1 regulations, your advisor's recommendation must include the following:
- The goals and objectives of the specific training program.
- A description of the training program, including its location, the name and address of the training supervisor, number of hours per week, and dates of the training.
- How the training relates to the student's major field of study, and
- Why it is an integral or critical part of the academic program of the exchange visitor student.
Your international student advisor will evaluate the AT program and decide whether it is appropriate. If your application is approved, s/he will issue a new DS-2019s (for no more than 18 months at a time) and write a letter of approval. Please allow up to 5 business day for processing. You will receive an e-mail from Davis IC when your approval is ready for pick up.
A Note of Caution about off-campus employment:
As a J-1 student, you may be eligible for employment opportunities in the United States, but employment without proper authorization is a serious violation of your status. Remember that before you start any kind of employment, you must first consult with Davis IC, whose written approval is necessary in advance.