Occasional Lectures
J-1 scholar may receive honoraria, compensation, or reimbursement of expenses for occasional lectures, consultation, or other collaborative activity from an entity other than those named on the DS-2019 form but he/she must first obtain approval in writing from the J-1 program sponsor if such activity will take place in the U.S.
The proposed activity must meet the following criteria:
- Be directly related to the objectives of the Exchange Visitor program (a research scholar in chemistry cannot be given permission to teach tennis lessons)
- Be incidental to the primary program activities (the activity must be in addition to his/her duties at Princeton and cannot interfere with fulfillment of responsibilities to Princeton)
- Not delay the completion of the Exchange Visitor program
J-1 Scholars sponsored by a non-princeton organization
You must contact your sponsoring organization to obtain written permission for any incidental activity for which you will receive honoraria, compensation, or reimbursement of expenses.
J-1 scholars sponsored by Princeton University, P-1-00180
If you wish to apply for authorization to be paid by an entity other than those listed on your DS-2019, you must obtain a letter or email from the outside entity that describes:
- The activity in which you will be engaged (delivering a lecture, conducting a seminar, participating in a workshop, etc.) including the field or subject in which you will be working which must be related to the field on your DS-2019.
- The dates of the activity
- The number of hours per wee if other than an occasional activity
- The field or subject in which you will be working (must be related to the field on the DS-2019)
- The amount of compensation (honoraria, reimbursement for expenses, $ per hour, etc.
- Obtain Dean of Faculty (DOF) permission letter (or email) for any activity for which you must receive DOF permission. See the Section on Outside Professional Activities of the Appropriate Rules and Procedures publication.
- Submit the letter(s) or email(s) to Albert Rivera, Davis International Center, 120 Alexander Street, by FAX to 609-258-2142 OR by email to albertr@princeton.edu.
If the activity is an occasional lecture - permission will be granted in the form of a letter. You should present the letter to the outside entity as proof of your authorization to be paid or receive reimbursement. You must be paid as an "independent contractor". The term independent contractor means that you do not have a sustained employer-employee relationship with the person or institution for which you are working. You do not complete an I-9, Employment Eligibility Verification Form with that person or institution.
If the activity is of a more sustained nature such as teaching one course at another institution that will last a whole semester - The Davis IC will prepare an amended DS-2019 form that will include the funding from the additional entity. We will notify the U.S. State Department of these changes in activity and funding and provide you with an amended DS-2019. The amended DS-2019 along with your I-94 and proof of identity will be used to complete an I-9 Employment Eligibility Verification Form with your other employer.
