News at Princeton

Wednesday, Dec. 17, 2014

Authorization Form

Princeton University attempts to cooperate with those who wish to photograph on the campus provided such photography does not interfere with the educational, scholarly or administrative functions of the institution. Permission to photograph and arrangements pertinent thereto must be made through the University's Office of Communications, often in conjunction with the Office of Conference and Event Services.

Still or motion picture photography destined for promotional use is subject to limitation. "Promotional use" is defined as any use that could imply endorsement of a product or service. The following restrictions apply to film and photography destined for promotional use:

  • The intended use of the photography must be stated explicitly in writing and submitted to the Assistant Vice President for Communications. The statement of intended use must include the product or service being promoted, the intended market, the medium, any accompanying text or other images, and how an image of the University would be used. In cases of motion pictures, a brief synopsis — including the names of the actors and the full script or appropriate script excerpts — must be submitted.
  • Nassau Hall is not available for promotional photography. Neither campus buildings nor persons present on campus may be photographed in such a way as to render them identifiable.
  • The Assistant Vice President for Communications or her designated representative reserves the right to restrict or deny the use of campus locations if, in her judgment, such use might be harmful to the reputation of Princeton or to its educational purposes.

A fee is charged for the use of the location for each day or portion of a day. These fees may be waived, in part or in whole, if the photography is for educational or other bona fide public information purposes. In addition, the company or agency responsible for the photography pays all incurred expenses such as those for electricians, food services, janitorial services, etc. Depending on the nature of the photography and the location, proof of general liability may be required. Specific contractual arrangements must be negotiated in advance.

Once the first condition has been met and the others stipulated, conditional permission to photograph the campus will be granted or denied. If conditional permission is granted, the applicant must submit, at least two weeks in advance of filming, the exact date or dates of filming, as well as any anticipated requirements for personnel, equipment, or other assistance from Princeton University. The University also requires information on the number and kind of vehicles and the number of personnel expected to require access to the campus, so that appropriate arrangements can be made. If the plans change in any significant detail from the original application, permission may be withdrawn. Changes in the date or time of the photography may provide sufficient grounds to withdraw permission, as these may cause conflicts with other University events or uses of desired locations.

I certify that I have read and understand the above statement of policy, and agree to its terms and stipulations.

Signed,

_____________________________

Print Name: _________________________

Name of Organization: _________________________

Date: _________________________

Sign, scan and email or fax a copy of this form and attachments to: Emily Aronson, earonson@princeton.edu, and Mike Caddell, mcaddell@princeton.edu, or 609-258-1301.