Tips for Preserving Your Student Organization's History
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1. Document the activities of your group: keep minutes of meetings, save copies of publications and flyers.
2. Label your materials/folders with full names, dates, and descriptions of events or circumstances.
3. Keep your records together in one central place.
4. Develop a straightforward filing system that works for you.
5. Store your records away from dampness, dust, excessive heat, and sun.
6. Develop a routine of transferring inactive records to the University Archives at the end of the semester, year, or leader's term of office.
7. Consider the fate of your non-paper documents. Electronic records can pose software and hardware access problems. Save compact discs, memorabilia, photographs, posters, and tapes, as well as traditional paper documents. Contact an Archivist for help an advice with maintaining and transferring electronic files.
8. Get to know the staff of the Princeton University Archives: Dan Linke, University Archivist, 258-6345, email@example.com; Dan Santamaria, Assistant University Archivist for Technical Services, 258-5161, firstname.lastname@example.org.
9. WHEN IN DOUBT, DON'T THROW IT OUT!