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  The College of New Jersey, as Princeton was originally known, held numerous lotteries in its early days to raise funds for the fledgling institution.
From the Princeton Lottery Ticket Collection


GENERAL POLICY STATEMENT

It is the policy of Princeton University that academic files maintained for past and present students are private, confidential documents. The University Archives maintains the academic files of those individuals who have completed their undergraduate or graduate degree requirements and of those individuals who, having matriculated as students, either die or are absent from the University (in the case of undergraduates for more than three years) without having completed those requirements. Access to the academic records of living individuals is protected under the provisions of the Family Educational Rights and Privacy Act (FERPA) of 1974. Access to these files and to the files of deceased graduates and former students is also regulated by University policy. (Rules & Procedures of the Faculty, p. 63.)

RULES REGARDING ACCESS

Public Information

Public information, or "directory" information, as defined by FERPA, includes name, address, age, citizenship, facts and dates of enrollment, departmental concentration, certificates and honors, degrees awarded, most recent school previously attended, title of thesis or dissertation, student publications, records of campus extracurricular activities which are available in published form, names of officers of University-recognized student activities during their tenure, and the weight and height of members of athletic teams. Access to public or "directory" information is granted directly by the University Archives to the following groups of individuals as specified below.

  1. University faculty and staff.
    Access to public information may be requested by telephone, email, fax, or mail to the University Archives.

  2. Other educational institutions, journalists, and researchers.
    Mailed requests for public information will be honored if they are written on official letterhead and list the information requested and the purpose for which it is intended.

  3. Recognized law enforcement agencies.
    Mailed requests for public information will be honored if they are written on official letterhead. Law enforcement officials who visit Mudd Manuscript Library with the appropriate credentials may view public information.

  4. All others.
    The University Archives will forward requests for public information from all other individuals and agencies to the Office of the Dean of the College or the Office of the Dean of the Graduate School for review and action.

Confidential Information

Confidential information contained in the academic files maintained by the University Archives is considered to be everything not specifically identified as public or directory information. This includes, but is not restricted to, courses completed, grades received, applications for admission to the University and special academic programs, official communications to and from the student, and correspondence and notations by faculty and administrators. Access to confidential information is granted to the following groups of individuals as specified below.

  1. University faculty and staff.
    Confidential information may by released directly by the University Archives to the following University officials and designated members of their staffs in the performance of their official duties in response to either written or telephoned requests to the University Archives.

    President
    Provost
    Vice President and Secretary
    Dean of the Faculty
    Dean of Student Life
    Dean of the College
    Dean of the Graduate School
    Registrar
    University Counsel

    Requests to review confidential folders by other University faculty and staff in the performance of their University duties should be made to the University Archives, citing the information which is requested and the purpose for which it is intended. The Archives will forward all such requests and the requested files to the Office of the Dean of the College or to the Office of the Dean of the Graduate School for review and action.

  2. Other educational institutions, journalists, and researchers.
    All requests for confidential information must be sent to the University Archives on official letterhead, citing the information requested and the purpose for which it is intended. In the case of living graduates and former students, any such request must also be accompanied by a release signed by the graduate or former student specifically authorizing release of the requested information. A request for confidential information regarding an undergraduate student who died within six years of matriculation must also be accompanied by a release signed by the next of kin. The University Archives will forward all requests and the requested files to the Office of the Dean of the College or the Office of the Dean of the Graduate School for review and action.

  3. Recognized law enforcement agencies.
    Officers with appropriate credentials and a release from the individual being investigated may view the confidential folder in Mudd Library.

  4. All others.
    Decisions on requests for access to confidential information by all other parties will be made on a case-by-case basis by the Office of the Dean of the College or the office of the Dean of the Graduate School, as appropriate.