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The College of New Jersey, as Princeton was originally
known, held numerous lotteries in its early days to raise funds for
the fledgling institution.
From the Princeton Lottery Ticket Collection |
GENERAL POLICY STATEMENT
It is the policy of Princeton University that academic files maintained
for past and present students are private, confidential documents. The
University Archives maintains the academic files of those individuals
who have completed their undergraduate or graduate degree requirements
and of those individuals who, having matriculated as students, either
die or are absent from the University (in the case of undergraduates for
more than three years) without having completed those requirements. Access
to the academic records of living individuals is protected under the provisions
of the Family Educational Rights and Privacy Act (FERPA) of 1974. Access
to these files and to the files of deceased graduates and former students
is also regulated by University policy. (Rules & Procedures of the
Faculty, p. 63.)
RULES REGARDING ACCESS
Public Information
Public information, or "directory" information, as defined
by FERPA, includes name, address, age, citizenship, facts and dates of
enrollment, departmental concentration, certificates and honors, degrees
awarded, most recent school previously attended, title of thesis or dissertation,
student publications, records of campus extracurricular activities which
are available in published form, names of officers of University-recognized
student activities during their tenure, and the weight and height of members
of athletic teams. Access to public or "directory" information
is granted directly by the University Archives to the following groups
of individuals as specified below.
- University faculty and staff.
Access to public information may be requested by telephone, email,
fax, or mail to the University Archives.
- Other educational institutions, journalists, and researchers.
Mailed requests for public information will be honored if they are written
on official letterhead and list the information requested and the purpose
for which it is intended.
- Recognized law enforcement agencies.
Mailed requests for public information will be honored if they are written on
official letterhead. Law enforcement officials who visit Mudd Manuscript Library
with the appropriate credentials may view public information.
- All others.
The University Archives will forward requests for public information
from all other individuals and agencies to the Office of the Dean of
the College or the Office of the Dean of the Graduate School for review
and action.
Confidential Information
Confidential information contained in the academic files maintained by
the University Archives is considered to be everything not specifically
identified as public or directory information. This includes, but is not
restricted to, courses completed, grades received, applications for admission
to the University and special academic programs, official communications
to and from the student, and correspondence and notations by faculty and
administrators. Access to confidential information is granted to the following
groups of individuals as specified below.
- University faculty and staff.
Confidential information may by released directly by the University
Archives to the following University officials and designated members
of their staffs in the performance of their official duties in response
to either written or telephoned requests to the University Archives.
President
Provost
Vice President and Secretary
Dean of the Faculty
Dean of Student Life
Dean of the College
Dean of the Graduate School
Registrar
University Counsel
Requests to review confidential folders by other University faculty
and staff in the performance of their University duties should be
made to the University Archives, citing the information which is requested
and the purpose for which it is intended. The Archives will forward
all such requests and the requested files to the Office of the Dean
of the College or to the Office of the Dean of the Graduate School
for review and action.
-
Other educational institutions, journalists, and researchers.
All requests for confidential information must be sent to the University Archives on official letterhead, citing the information requested and the purpose for which it is intended. In the case of living graduates and former students, any such request must also be accompanied by a release signed by the graduate or former student specifically authorizing release of the requested information. A request for confidential information regarding an undergraduate student who died within six years of matriculation must also be accompanied by a release signed by the next of kin. The University Archives will forward all requests and the requested files to the Office of the Dean of the College or the Office of the Dean of the Graduate School for review and action.
- Recognized law enforcement agencies.
Officers with appropriate credentials and a release from the individual being investigated may view the confidential folder in Mudd Library.
- All others.
Decisions on requests for access to confidential information by all
other parties will be made on a case-by-case basis by the Office of
the Dean of the College or the office of the Dean of the Graduate School,
as appropriate.
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