Student Services Process
Requesting Academic Accommodations
Students requesting academic accommodations must register with the Office of Disability Services (ODS), participate in an intake interview and submit current documentation as required. ODS staff utilize an interactive review process to determine necessary accommodations. Students are required to follow ODS’s procedures for requesting and maintaining accommodations as outlined below.
- Complete Registration Form
- Submit Documentation
- Meet with ODS staff for an intake interview
- Sign Acceptance of Services form for approved accommodations
- Complete Course Roster form each semester (ODS will notify instructors of approved accommodations)
- Communicate with all relevant instructors at least two weeks prior to implementation in order to make arrangements for accommodations
Students requesting accommodations must complete a registration form in order to identify the disability and requested accommodations.
Students must submit documentation that establishes the presence of a disability, identifies the functional impact, and explains the link between the functional impact and the need for the requested accommodations.
Students must meet with an ODS Staff member to provide information on their academic experience and any other pertinent information. Approved accommodations will be finalized after this meeting.
ODS will request that the student sign an “Acceptance of Services” form to document the accommodations and will thereafter authorize the accommodations to be implemented.
The undergraduate student is responsible for completing a “Course Roster” form at the beginning of every semester that indicates the courses and instructors that should be notified of approved accommodations. The “Course Roster” form should be completed and forwarded to the Office of Disability Services as soon as the student has finalized his/her semester courses or by the end of the drop/add period. If an accommodation needs to be implemented in a particular course prior to the submission of the “Course Roster” form, it is the student’s responsibility to contact ODS and request a notification letter for that particular course.
Notification of approved academic accommodations to instructors
Upon receipt of the completed “Course Roster” form, ODS will forward a notification letter to all instructors identified in the top section of the Course Roster form. The student as well as other selected administrators will be copied on the notification letter.
Academic accommodations not related to testing situations are primarily arranged by ODS. Students that receive e-text as an accommodation must purchase textbooks/documents to be converted and deliver them to ODS. The student will be notified via e-mail when the material is ready to be picked up. Engagement of notetakers requires a coordinated effort between the student and ODS. The optimal arrangement is for the student to recommend a preferred student within each class to perform the services of notetaker. In the event the student does not recommend a notetaker, ODS will engage a student enrolled in the class.
For graduate students, the process of determining and implementing appropriate accommodations involves coordination with the Office of the Dean of the Graduate School and appropriate departmental personnel.
Providing appropriate accommodations is an iterative process. It is the student’s responsibility to contact ODS to talk about alternate accommodations if they feel that the approved accommodation is not effective (See Student Processes, Student Rights and Responsibilities for more information).
Requesting Housing and Dining Accommodations
Students may submit requests for housing and dining accommodations to ODS. Documentation of a disability must be presented in order to request accommodations. ODS works with the Office of the Dean of Undergraduate Students to facilitate the student’s accommodation request.
Requesting Modifications to University Policies, Practices or Procedures
Students with disabilities requesting modifications to University policies, practices or procedures as an accommodation should follow the same process for requesting academic accommodations, by completing a registration form, participating in an intake interview and submitting current documentation as required. ODS will engage the appropriate policy owner to explore modifications based on the student’s request. If the student is required to make an application or petition, ODS will support the student through this process.
Additional Policies and Procedures
Additional policies and procedures regarding accommodations can be found on the Inclusive Princeton website.