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Student Services Process


Requesting Academic Accommodations

Students requesting academic accommodations must register with the Office of Disability Services (ODS), participate in an intake interview and submit current documentation as required. ODS staff utilize an interactive review process to determine the necessary academic accommodations. Students are required to follow ODS’s procedures for initiating and maintaining accommodations as outlined below.

  • Sign Acceptance of Services form
  • Complete Course Roster form each semester
  • ODS will notify instructors of approved accommodations
  • Student communicates with all relevant instructors at least two weeks prior to implementation in order to make arrangements for accommodations

It is important to note that academic accommodations due to a disability cannot be given in an academic course without prior written approval from the Office of Disability Services.

Sign Acceptance of Services form
     ODS will request that the student sign an “Acceptance of Services” form to document the accommodations and will then authorize the accommodations to be implemented. 
 
Complete Course Roster form
     The Undergraduate student is responsible for completing a “Course Roster” form at the beginning of every semester that indicates the courses and instructors that should be notified of approved accommodations. The “Course Roster” form should be completed and forwarded to the Office of Disability Services as soon as the student has finalized his/her semester courses or by the end of the drop/add period. If an accommodation needs to be implemented in a particular course prior to the submission of the “Course Roster” form, it is the student’s responsibility to contact ODS and request a notification letter for that particular course. 
 
It is important to note that if the “Course Roster” form is not completed, instructors will not be notified of your approved accommodations and are not required to allow the last-minute implementation of the accommodations.   

Notification of approved accommodations to instructors
     Upon receipt of the completed “Course Roster” form, ODS will forward an e-mail notification letter to all instructors identified in the top section of the form. The student as well as other selected administrators will be cc’d on the notification letter.
 
Arrangements for implementation
     At Princeton, the course instructor is primarily responsible for providing the academic accommodation(s) in testing situations as this affords the instructor the opportunity to maintain academic control over the academic evaluation process. Specific arrangements may be handled by the instructor, preceptor or departmental administrator. To ensure smooth implementation of testing accommodations, it is the responsibility of the student to communicate with course instructors at least two weeks in advance to make arrangements for implementation. The instructor is not required to provide the accommodation(s) if this communication does not take place two weeks in advance of the need for accommodation. Timely notification allows instructors the opportunity to secure the appropriate venues to allow for extended test-taking time or a reduced-distraction environment (this does not necessarily mean a private room). Arrangements may also need to be made for the use of a clean laptop, provided by ODS.
     Accommodations not related to testing situations are primarily arranged by ODS. Students that receive e-text as an accommodation must purchase textbooks/ documents to be converted and deliver them to ODS. The student will be notified via e-mail when the material is ready to be picked up. Engagement of notetakers requires a coordinated effort between the student and ODS. The optimal arrangement is for the student to recommend a preferred student within each class to perform the services of notetaker. In the event that the student does not recommend a notetaker, ODS will engage a student enrolled in the class.
For graduate students, the process of determining appropriate accommodations and implementing them involves coordination with the Dean of the Graduate School and appropriate departmental personnel. 
     As providing appropriate accommodations is an interactive process, it is the student’s responsibility to contact ODS to talk about alternate accommodations if he/she feels that the approved accommodation is not effective (see Student Services, Student Rights and Responsibilities, Registration for more information).
 

Housing and Dining Accommodations

The Office of the  Dean of Undergraduate students (ODUS) receives requests for housing and dining accommodations.  Documentation of a disability must be presented in order to request accommodations.  For information on special needs housing and the process tfor making requests, please visit the ODUS website.