Post-event responsibilities
It is often tempting to focus on the event and then move on to other responsibilities immediately following the completion of the program. Student organizers have in many cases put off other obligations and responsibilities in order to manage the responsibilities of event planning. However, there are a few details that must be attended to in order to bring your event to a successful and responsible conclusion.
We suggest you send thank you notes/e-mails to any speakers or guest lecturers who participated in your event. It is also important to recognize the contributions of members of your organization.
Confer with your treasurer to make sure all your paperwork has been submitted; this includes all expenses for the event and pledged contributions. The treasurer should compare his or her financial records with the official University records kept in West College. Completing these steps will make it much easier to manage your student organization account; it is more time consuming to determine costs per event when the charges and credits stretch over a long period of time, often with the costs of other events interspersed throughout your financial statements.
Some funding sources require a formal submission. Please be mindful of these requirements, as failure to complete these evaluations may cause your organization to forfeit funds committed in support of your event.