General Student Organization Policies
Rights, Rules & Responsibilities
Student organizations must abide by the general University Regulation and policies appearing in the current edition of Rights, Rules, Responsibilities, Undergraduate Announcement and all of the policies set forth on the ODUS website.
- In accordance with the University’s policy of equal opportunity, the organization may not, on the basis of personal beliefs or characteristics such as political views, religion, national or ethnic origin, race, color, sex, sexual orientation, gender identity, age, marital status, veteran status, or disability unrelated to program requirements, exclude persons from participation in, deny person the benefit of, or subject persons to discrimination under any of its educational programs or activities.
- While the mission of some student organizations may be very specific or cater to the interest of certain groups of students, membership in all organizations recognized by the USG and registered with ODUS must be open to all students. Participation in a student organization can only be limited through talent-based auditions (singing, theater, dance, writing) with prior notice to the Office of the Dean of Undergraduate Students.
- All events (held either on campus or off campus) must be registered and approved through the Office of the Dean of Undergraduate Students prior to any preparations being made. Registration can be made online at http://studentevents.princeton.edu.
- While student organizations are encouraged to seek opportunities for collaboration, we do not permit groups to co-sponsor events with non-university organizations. Outside organizations may contribute (including financial support) to student organizations, but all decisions relating to the event must reside solely with the undergraduate student organization.
Participation in Student Organizations
The primary purpose of student organizations registered with ODUS is to provide activities for undergraduate members of the University community.
- Student organizations are strongly encouraged to make all events and activities open to the student body. In most instances, funding support from ODUS and the Projects Board requires that events be free and open to all undergraduate students.
- Students on voluntary, or non-voluntary, leave may not be involved in student organizations in any way. If a student has been separated from the University for academic or disciplinary reasons and is awaiting the outcome of an appeal, the student may not represent the University on or off campus in any activity, performance or competition. Any questions about the scope of this prohibition should be directed to an ODUS staff member.
- Graduate students may participate in activities of the group but may not hold the office of President or Treasurer.
- On occasion, participation in the activities of some groups is open to others who are not members of the University community (e.g. a child actor in a play) but those situations must be discussed with the Office of the Dean of Undergraduate Students in advance.
- Student organizations may have connections with national organizations, but those connections do not extend any of the privileges of a recognized student organization to the national organization.
- The activities of fraternities or sororities do not qualify for student organization recognition.
Organizations must maintain the complete financial records covering all financial transactions of the organization for the academic year, in addition to the files kept at ODUS. These records may be subject to an audit by the University at any time.
Officers of student organizations individually assume responsibility for all expenses incurred by the organization. With regard to debts incurred other than with the University, officers are responsible for the payment of such debts and may be held personally liable by creditors of the organization for any such debts. Should the University pay any debts to creditors on behalf of the organization; such amounts will then be billed to the officers by the University. With regard to University bills, officers must be willing to abide by the University policy governing payment of University bills.
Please note that student organizations are required to obtain written authorization from the Office of Development before soliciting alumni for donations to student organizations. Please contact the Dean's office in order to properly prepare your proposal for review by Development. (Note: The University prohibits solicitations during the spring semester.) Students are strictly prohibited from using TigerNet to gather alumni addresses for solicitation lists.
When participating in official University activities or otherwise representing the University, students must conduct themselves in a respectable manner and abide by the terms of Rights, Rules, Responsiblities both on campus and off campus. Individual or group misconduct will result in disciplinary action by the University. Such behaviors include, and are not limited to:
- disrupting organized activities at the University or other campuses,
- intentionally damaging or defacing University property,
- misappropriating University resources.
Actions that threaten or endanger in any way the personal safety or security of others will be regarded as serious offenses. These actions, conducted on campus or while off campus on official student activity business, are strictly prohibited.
Misrepresentation of organization intentions
When conducting business with staff of the University, students are expected to represent honestly the intentions of their organization. These expectations apply to all communications, both formal and informal, among student leaders and University offices.
Misuse of University property
Students are prohibited from using University property for personal business.
At Princeton University academics should be every student’s foremost priority. Involvement in student organization activity does not supersede academic commitments. Students will never be “excused” from class or coursework even for approved organization events or travel. However, ODUS can verify or confirm a student’s involvement in approved student organization events or travel if such confirmation is required. Professors or advisers who would like to verify this information should contact Dean Dunne.