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Software Retention Policy

 Policy Title Software Retention Policy
 Responsible Executive Vice President for Information Technology and CIO Jay Dominick
 Responsible Office Office of Information Technology
Academic Services and Operations and Planning
 Endorsed by  
 Contact Rebecca Goodman; (609) 258-3620
 Effective Date October 2010
 Last Update September 25, 2012

   

I.     Policy Statement


In order to manage the support of software that is made available through OIT, certain terms will apply to the availability of software. The terms call for all software to have an owner, and limit the number of versions that may be available to faculty, staff and students at any given time. The terms allow OIT to contain required support at a level that can be managed by retiring older or obsolete products.

II.    Policy


All software provided by OIT through channels including OIT images, web sites and public servers is required to have an “owner” to help ensure continued interest and oversight of the software. This may be OIT, a member of the campus community, or a department. Any such software provided by OIT is subject to decommissioning due to loss of ownership unless a new owner is identified, as described in the OIT published procedure "Requesting OIT Support for Software."

OIT will normally make available on OIT images, software web sites and public servers one version of a software package (e.g., MatLab, Mathematica, S-Plus). Where exceptions are deemed necessary, OIT will provide up to three major versions of a software package. Prior versions will not be made available if there are licensing, security or administrative issues (e.g., incompatibility between an older version and the current operating system).

OIT will utilize regular communications channels to notify users of version changes and of the decommissioning of software and images. The communication to users will be announced 6 months in advance of decommissioning and will include information on requesting retention of a prior version.
 

III.   Procedure


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IV.   Who is Affected by this Policy


All Princeton University faculty, staff and students are affected by this policy. 

   

V.    Definitions


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VI.   Related Policies


University Information Technology Policy

   

VII.  Update Log


October, 2010:  Policy issued.

September 25, 2012: Policy updated.