Cost Sharing at Award Initiation
In accordance with the University Cost Sharing Policy, all mandatory or voluntary committed cost sharing and in-kind/matching must be consistently accounted for during the lifetime of the award. When an award arrives, ORPA will review the terms of the agreement for the cost sharing commitments required. Any changes in the proposed cost sharing commitments will be discussed with the PI and Department.
At award initiation, the following steps are taken in order to capture cost sharing commitments, as detailed in Cost Sharing in Awards Procedures:
- Department provides ORPA with Project Grant (P/G) Numbers for all departmental sources of funded cost sharing defined as “source accounts” in the Coeus Cost Sharing Award Setup guide.
- ORPA establishes a cost sharing P/G Number.
- Department requests all responsible source departments to transfer their share of funding to the appropriate cost sharing P/G Number.