Award Transfers/Early Termination
A sponsored award may terminate prior to the original expiration date for any of the following circumstances:
- PI transfers to a new institution and requests termination of the existing award from the University in order for the sponsor to re-issue the award to the new institution
- PI has expended all of the awarded funding and delivered required report(s)
- Sponsor requests early termination in the form of a written modification or government-issued Stop Work Order
All requests initiated by the University or submitted by the sponsor must be coordinated through ORPA.
A transfer request must be submitted by the PI, Department, and/or responsible Chair or Dean to ORPA. ORPA will submit the request to the sponsor for written approval. Sponsor approval is required for the transfer of the sponsored award from one legal entity to another. PIs and Departments are encouraged to submit a transfer request as early as possible, since the process could take several months before the award can be re-issued to the new organization.
Sponsored award terms and conditions typically include early termination notification requirements that allow either the University or the sponsor to initiate an early termination. If the sponsor initiates the termination, the sponsor must provide written notification to ORPA, who will contact the PI and Department immediately. If the termination notice is sent to the PI or Department, ORPA should receive a copy immediately. Alternatively, if the University initiates the termination, the written notification must be submitted by ORPA to the sponsor.
ORPA will work with the PI and Department to evaluate the termination notice, plan a formal response to the sponsor, and begin the closeout process. In the event of early termination, all required reports must still be provided to the sponsor.