Office of Research and Project Administration

Independent Contracting Policy
(Effective May 1, 2009; Updated December 1, 2011)

6. Purchase Order (PO) Creation

ORPA will create the ICA PO in PeopleSoft.  This PO is for internal purposes only and does not get submitted to the consultant or research service provider.  This PO will consist of 2 lines:

• Account Code 230 (Professional or consultant’s fees)
• Placeholder of $1.00 that is used only to ensure the PO does not close prematurely.

The PO will post to PeopleSoft overnight. The amount of the ICA will now be listed in the ending Encumbrance” column of the Sponsored Project Report. 

Note: If the PI does not have PeopleSoft access, the departmental administrator should make arrangements with the appropriate OIT contact to obtain access for the PI. ORPA cannot create the PO unless the PI has PeopleSoft access.