Hamilton Checklist
Speaker
- Ask speaker to send a brief biography
- Ask speaker to specity his A/V equipment needs
- Hotel reservation
- Send speaker the biography of Donald Ross Hamilton
- Honorarium to be determined by Chair
Invitations
- Dinner invitations from the Chair to members of senior faculty
- Invitation and Announcement to the Hamilton Family
Printing and Publicity
- Announcement to printing
- Form to Calendar Editor for Princeton Weekly Bulletin
- Announcement and CV to Media Relations (8-5732) at Communications Dept. for inclusion in local and campus newspapers
Distribution of Announcement
- Campus: other departments, residential colleges
- Public bulletin boards: graduate student to distribute off-campus, or use the Student Delivery Agency (they're located on the 2nd Floor in Clio Hall)
- Colloquium list (please see colloquium coordinator)
- Jadwin Hall Bulletin Boards
- Xerox copies of announcement to all mailboxes and send email notices
- Post to University On-line Calendar
Lecture Room Preparation
- Reserve lecture room with room assignment coordinator
- Ask building services foreman to have room cleaned
- Shampoo rug if necessary; vacuum,dust
- Have the blackboard washed
- Turn on airconditioning if necessary
- Water pitcher
- Arrange for A/V equipment as requested by speaker
- Reserve first two rows with signs (signs are in the Hamilton Lecture folder)
Media Services
- Request to videotape lecture
- Release form to speaker for signature (get form from Media Services)
- Signed release form back to media services
- Order copies of video tapes for the following: department, speaker, Hamilton lecturer family
Reimbursements
- Give the host a travel voucher to be filled out and signed by the speaker. Process expense vouchers for all lecture related expenses.
Procedure maintained by Hamilton Lecture Coordinator