Credit Card Policy

All credit cardholders are required to reconcile all transactions that post to the department account through the 15th of every month.

A transaction is reconciled when the cardholder has the following information:

Project Grant Number
Name of Buyer
Copy of invoice or receipt
Purchase Description/Reason
If this is an internet purchase, a printout of the transaction containing all pertinent details
Dollar amount of transaction matches receipt or invoice

Note: Anyone using a credit card that is not their own must immediately:

Notify the cardholder of the purchase as soon as the purchase is made
Provide the invoice/receipt to the cardholder, along with the details as described above

In the event that this policy is not followed, the privilege to use a department credit card will be suspended.